Payroll Management at IBIS Hotel: Policy, Compliance, and Case Study

This report provides a comprehensive overview of payroll management at IBIS Hotel in Australia. It begins with a knowledge test covering national employment standards, payroll processing importance, corporate tax reporting, business activity statements (BAS), pay as you go (PAYG) systems, payroll management processes, fringe benefits tax (FBT), and fair work legislation. The report then delves into a project involving the creation of a payroll policy for IBIS Hotel, emphasizing organized payroll records through procedures like distributing payslips, building a digital payroll record system, and documenting payroll procedures. A practical task involves processing declaration forms for employees William and Alexander, including calculating their basic pay, gross pay, and superannuation deductions. The report concludes by highlighting the complexity of payroll management and the importance of adhering to Australian employment standards and effective payroll policies, offering a detailed look into ensuring timely and accurate employee compensation.

Manage Payroll

Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
KNOWLEDGE TEST.....................................................................................................................1
PROJECT.........................................................................................................................................3
Task A....................................................................................................................................3
Task D....................................................................................................................................4
CONCLUSION................................................................................................................................8
REFRENCES...................................................................................................................................9
APPENDIX....................................................................................................................................10
Task B...................................................................................................................................10

INTRODUCTION
Payroll management is defined as the process of administrating financial records of
employees. This report is divided into two parts. The first part involves answering questions
related to payroll management in Australia. The second part involves completing tasks related to
payroll management as a payroll manager at IBIS hotel.
MAIN BODY
KNOWLEDGE TEST
Answer 1:
The national employment standards are the minimum standards of employment covered
in the Australian standards of employment. The points covered in this standard include the
maximum weekly working hours which are 38 hours per week plus reasonable additional hours.
In addition to this, requests for increasing the flexibility of working, employees can ask for more
flexible working environment are also included in the minimum standard of employment (De
Cieri and et. al., 2019).
Answer 2:
Ensuring that the payroll is processed in designated time is an important feature of
Australian employment because it helps oversee that every employee is paid completely, with
entitlements to leave, allowances and so on. In addition to this, late payroll processes negatively
impact on employee morale and project financial instability of the company. This can affect the
daily productivity and brand reputation which is important elements to a successful firm.
Answer 3:
Corporates in Australia are responsible for reporting income tax return each year to report
business income and claim deductions. In addition to this, business firms are also required to
lodge annual reports or returns if they are applicable for other taxation categories. Business
activity statements are also common financial record which needs to be reported to the
Australian Taxation Office (Haque, Fernando and Caputi, 2019). The Australian tax authority
also requires the details of payments such as salaries, wages, pay as you go (PAYG) withholding
and superannuation need to be reported to the Australian Taxation Office (ATO) via Single
Touch Payroll (STP).
Answer 4:
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BAS refers to refers to the business activity statement which is submitted monthly,
quarterly or annually by organizations in Australia. It supports reporting and payment of goods
and services tax, pay as you go instalments, PAYG withholding tax and other tax obligations.
Answer 5:
Pay as you go is an combined reporting system which supports payment of withholding
amounts and tax on businesses and investment income. The pay as you go summary comprises of
the amount of pension gained by a pension member in a specific financial year and the taxable
amount deducted.
Answer 6:
Processes used for payroll management in Australia involve different steps. The first step
is to register for payroll withholding with PAYG, setting up a single touch payroll and
reconciling PAYG withholding (Ma. and Ye, 2019). After this the focus is on organizing and
reporting payroll payment register summary statements. This helps in sustaining claims to
employee allowance.
Answer 7:
It is a tax employers pay on certain benefits they provide to their employees, including
their employees' family or other associates
Answer 8:
It is legislation covering the rights and responsibilities of both employers and employees
at work.
Answer 9:
All of the above
Answer 10:
Payroll manager has to conduct important responsibilities which supports effective
administration of employee payroll. Some of the significant responsibilities of the payroll
managers are provided below:
 Calculating employee compensation
 Ensuring timely payment of compensation
 Updating internal payroll databases
 Resolving payroll issues or discrepancies
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PROJECT
Task A
A payroll policy includes a payroll process covering thee management of salaries,
timekeeping, payroll schedules and payment methods of the employees of the company. It is
important to develop a clearly defined payroll policy too ensure that the responsibilities related to
payroll processing are conducted smoothly in every scenario. The payroll policy for IBIS hotel in
Australia are provided below:
Organizing Payroll records
Policy statement: This policy is intended to ensure that the payroll records are well
organized. This is an important payroll policy for IBIS hotel because employees are an important
asset in the hospitality industry and are backbone of providing effective services to consumers. It
is important to maintain organized record of employee payroll so that employees of the Hotel
remain satisfied with the timely processing of payroll. Organizing payroll records is also
important as it helps the firm avoid fraud. Keeping record of employee data related to payroll
such as employee absence and gross pay helps the company verify employee grievances related
to payroll. IBIS will be able to offer employees timely payment of their shares and other payroll
related requirements and will also protect the company from fraud.
Policy Procedure 1: Distributing payslips and tax computations sheets
This payroll procedure involves distributing pay slips and compensation sheets to the
employees as quickly as possible. This procedure will support the above policy of organizing
payroll records by ensuring that each employee is fully aware of their payroll process. In IBIS
hotel the adoption of this policy will help the company communicate important payroll
information with the employees immediately after completion of their payroll process. Every
employee will gain information about their payroll elements such as gross pay, tax deductions
and superannuation deductions on a regular basis. Through this procedure each employee will be
able to voice their grievance regarding payroll aspects as they will quickly gain information
about the payroll elements. In addition to his, the procedure of sending employees compensation
sheets and pay slips will help the company maintain vast record of regular payroll processes as
employees will also have a regular record of their payroll information.
Policy Procedure 2: Building a digital payroll record system
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This is the next procedure which will support successful attainment of the payroll policy
as it involves using digital technology and applications to effectively record and organize payroll
information of every single employee. Usage of digital technology and latest updated
applications will help the company maintain regular rerecords of expansive employee payroll
data in less time and les number of personal. In addition to this introduction of advanced digital
technology such as AI can help the company deal with employee grievances quickly. The data
stored in digital databases can be accessed any time for further usage and remains protected from
accidental loss or erasure. This data will also be more create as conducting calculations with the
help of digital technology such as robot process automation can help the company store data
related to employee payroll processing in a matter of minutes. In this way the procedure of
adopting digital technology to control and store data related to employee payroll will help the
company maintain accurate and easily accessible records.
Policy Statement 3: Documenting payroll procedures and audits
This is a simple and straightforward procedure which helps business firms ensure that the
payroll information is documented effectively. The implementation of tis policy procedure at the
respective company includes regularly documenting policy and payroll related information on
every employee. This documentation can be used to support creation of financial records of the
establishment and complete taxation requirements. IBIS hotel needs to implement plans which
ensure that the payroll information is documented in a appropriable manner as it will support
organization of payroll records.
Task D
Processing declaration form of as per the Australian taxation office is important part of
completing payroll responsibilities. In case of the employees at the IBIS Hotel processing
declaration forms for William and Alexander can be completed through online channels. The
first step involves completing a pre-filled form through ATO online services. After this the tax
file number declaration is downloaded and printed. This step is followed by filling the TFN
declaration form and getting a paper copy of the tax file number declaration including both
instruction and form which can be completed through online or call orders. After this the basic
employment information along with Australian business number and type of employment is used
to fill out the form digitally. The form is ready for processing at the end of this stepwise process.
These steps will support declaration of form according to Australian taxation office.
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PAY SLIP
Date of payment: .....07.../.12....../..21..........
Pay period: 01….../11….../.21...... to …31..../…..11./..21.....
Employee’s
name: .............William................................................................................................................
Employer’s
name: ..............................IBIS ................................................................................................
Employer’s
ABN/ACN: ........................................44444..............................................................................
Classification/Job Title under the
Award(s)/Agreement(s): .....................................Reception ...........................
Name of Award(s)/Agreement(s): ..................................................... Hotel Employees (State)
Award.................................................
Ordinary hourly rate: $...............1.......... and/or annual rate (salary):
$................................................
Employer Superannuation contribution
Name of Fund/Scheme: ....................................................................... Contribution:
$............. . ......
Wages – worked at ordinary hourly
rate ..……25 hrs
@ (rate) ……
25……
$............ . ..
.
Gross Wage $.....625...
.... . ...
Deductions
Superannuation (Fund Name) Account Number* $.......62.5..
.. . ...
Total deductions $..........62
.5.. . ...
5

Net wages
$.........562
.5$
... . ...
Note: Payslips must be issued to employees within one working day of the day they are paid.
This template is provided as a best practice model. An employer is not compelled to provide information outside the requirements
contained in the record keeping provisions of the Fair Work Regulations 2009. The minimum record keeping requirements are
contained in the Fair Work Regulations 2009.
PAY SLIP
Date of payment: .....07.../.12....../..21..........
Pay period: 01….../11….../.21...... to …31..../…..11./..21.....
Employee’s
name: .............Alexander...........................................................................................................
Employer’s
name: ..............................IBIS ................................................................................................
Employer’s
ABN/ACN: ........................................44447.............................................................................
Classification/Job Title under the
Award(s)/Agreement(s): .....................................Reception ...........................
Name of Award(s)/Agreement(s): ..................................................... Hotel Employees (State)
Award.................................................
Ordinary hourly rate: $...............1..25......... and/or annual rate (salary):
$................................................
Employer Superannuation contribution
Name of Fund/Scheme: ....................................................................... Contribution:
$............. . ......
Wages – worked at ordinary hourly ..……28 hrs @ (rate) …… $............ . ..
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rate 35…… .
Gross Wage $.....980...
... . ...
Deductions
Superannuation (Fund Name) Account Number* $.......98.. .
...
Total deductions $..........98
. . ...
Net wages $......882
... . ...
Note: Payslips must be issued to employees within one working day of the day they are paid.
This template is provided as a best practice model. An employer is not compelled to provide information outside the requirements contained in the record keeping
provisions of the Fair Work Regulations 2009. The minimum record keeping requirements are contained in the Fair Work Regulations 2009.
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CONCLUSION
From the above report it is concluded that the process of payroll management is highly
complicated activity. It is important for payroll managers in Australian enterprises to follow the
Australian employment standard so that the payroll can be given in designated time and
calculated quickly. In addition to this creation of an effective payroll management policy is also
essential for businesses.
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REFRENCES
Books and journals
De Cieri, H., Shea, T., Cooper, B. and Oldenburg, B., 2019. Effects of work‐related stressors and
mindfulness on mental and physical health among Australian nurses and healthcare
workers. Journal of nursing scholarship, 51(5). pp.580-589.
Haque, A., Fernando, M. and Caputi, P., 2019. The relationship between responsible leadership
and organisational commitment and the mediating effect of employee turnover
intentions: An empirical study with Australian employees. Journal of Business
Ethics, 156(3). pp.759-774.
Ma, L. and Ye, R., 2019. Does daily commuting behavior matter to employee
productivity?. Journal of Transport Geography, 76. pp.130-141.
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