BUS8520: Fundraising Event Report for Children with Autism, Cambridge

This report details a fundraising event organized in Cambridge, Canada, on April 15, 2018, aimed at raising awareness and funds for children with autism. The report covers various aspects of event management, including supplier selection, project planning across three phases, a comprehensive financial plan with budget allocations for different stakeholders, and a marketing plan focusing on telephonic and social media outreach. It also addresses logistical considerations, catering and hospitality arrangements, and a risk management strategy to mitigate potential challenges. The report concludes by summarizing the key elements of the event and its objectives.

Running head: FUNDRAISING FOR CHILDREN SUFFERING FROM AUTISM
Fundraising for children suffering from Autism
Name of the Student
Name of the University
Author Note:

1FUNDRAISING FOR CHILDREN SUFFERING FROM AUTISM
Table of Contents
Introduction to your Event...............................................................................................................3
Suppliers..........................................................................................................................................3
Project Planning...............................................................................................................................4
Financial Plan..................................................................................................................................4
Logistics...........................................................................................................................................5
Catering and Hospitality..................................................................................................................6
Marketing Plan.................................................................................................................................6
Risk Management and Legalities.....................................................................................................6
Conclusion.......................................................................................................................................7
Reference.........................................................................................................................................8

2FUNDRAISING FOR CHILDREN SUFFERING FROM AUTISM
Introduction to your Event
The notable determination of the paper is to focus on a fundraising event for children
suffering from autism in the city of Cambridge located in Canada which is scheduled on 15th
April 2018. The paper will be very much useful for the readers to understand the complexities of
the event along with the marketing plan and the risk associated with the event. The event will be
attended by few ministers of Cambridge.
The main reason behind this fundraising is to create awareness among both the children
suffering from the autism and as well for other attendees of the event. Their interest will mainly
depend upon the list of activities which is generally conducted in a fundraising event. The
following unit of the paper will be highlighting the suppliers associated with this peer to peer
fundraising event.
Suppliers
The suppliers of this peer to peer fundraising event are as followings:
 Accessories of the event will be supplied by the suppliers of the organization, the
suppliers will be from the same city as the quality of the products will not be
compromised.
 There are lots of fundraising products which are needed in this event such as the
vegetables, fruits, gift boxes, fruit baskets which are provided by the local suppliers.
 The customized medals, tokens, awards and other prestigious gifts are also provided by
suppliers of the organization.

3FUNDRAISING FOR CHILDREN SUFFERING FROM AUTISM
Project Planning
The planning of this fundraising event are discussed in the below table.
Phase 1 Allocation of the financial and human
resources for the event
Phase 2 Logistical and management plan of the event
considering the risks
Phase 3 Clearly defining the role of each stakeholder
of the project
Table 1: Project Planning
(Source: Created by the author)
Financial Plan
The financial plan for the upcoming fundraising event will be stated in this section of the
paper. Each of the stakeholder associated with this fundraising event should be considered in the
financial plan (Rosenblatt, 2018). The total allocated budget which will cover up this
fundraising event is $100000 USD. The sources of the finance are as followings:
 The primary shareholder of the fundraising event providing $60000 USD.
 The government of Canada will be providing a financial aim of $20000 USD.
 The financial help coming from different non-governmental organization is around
$20000 USD.
However, it can be also said that below financial plan of the event is needed to be revised
if additional sponsors are there for this event. The following table can be very much helpful to
understand the stakeholders associated with this fundraising event and the budget allocated for
each of them.
Stakeholder of the event Allocated finance for

4FUNDRAISING FOR CHILDREN SUFFERING FROM AUTISM
the stakeholder
Professional staff of the event $5000 USD
Supplier of the raw materials $2000 USD
Infrastructure cost $5000 USD
Sales and marketing cost $30000 USD
Other additional costs such as transportation cost
and medical facilities
$5000 USD
Event Manager $20000 USD
Guest and VIP manager $4000 USD
Event assistant $29000 USD
Table 2: Financial Plan of the fundraising event
(Source: Created by the author)
The role of the marketing team will be very much important for the invitation of the chief
guests of this event. The target audience will be invited with the help of the event manager.
Logistics
High skilled project planners are needed to be hired by the event manager in order to deal
with the complexities of the logistics for the event. The planning of the procurement, storage of
the raw materials, storage of the financial reports, storage of the essential information,
distribution of concepts of autism among the invited guests is the prime responsibility of the
event manager who is allocated a budget of $20000 USD (Grinker, 2018). The participant
support for the event are as followings:
 Support from social media
 Post survey
 Fundraising program.

5FUNDRAISING FOR CHILDREN SUFFERING FROM AUTISM
 Incentive fulfillment.
 Program management.
Catering and Hospitality
The booking of the performers for this event will be done by the event manager of this
event as a budget of $29000 USD is already allocated for the performers of this event. The
scheduling of each of the performer will be planned entirely by the event manager of the event.
The role of the event manager are also very much important in providing the drinks and food for
the invited guests. The hospitality for the guest of this event such as the management of the car
parking area will be also managed by the manager (Deihl, 2016). The registration, as well as the
floor plan for this event such as the scheduling of the rooms, can be managed by the event
manager as well. The hospitality of the project involves the management of the activities in the
cloakroom. The attire of the audience will be also managed by the event manager of the event.
Marketing Plan
The entire marketing plan for this event will be planned by the event manager of the
event. The target audience will be invited using two consecutive methods such as the telephonic
conversations as well as with the help of social media platforms such as Facebook, where an
event page will be created and all the target audience will be the details of the event such as the
Venue and time of the event.
Risk Management and Legalities
The risk associated with this fundraising event such as the financial management,
compliance with the charitable registration laws, lack of clarity of concepts which will be
highlighted about the disease and the lack of transparency of the entire transactions will be

6FUNDRAISING FOR CHILDREN SUFFERING FROM AUTISM
solved in a professional manner by the professional staffs of the event who is aware of the
insights of the disease as well as fundraising events (Brown, 2017). The above-discussed risks
can be mitigated with the help of the risk management plan which has to be created and
implemented by the professional staffs of the event.
Conclusion
Thus, the paper is very much helpful to understand the activities of the suppliers for this
event, project plan for the event in terms of three phases, financial and marketing plan. The
report also focuses on the hospitality of the target audience and the management of the risk
associated with the project.

7FUNDRAISING FOR CHILDREN SUFFERING FROM AUTISM
Reference
Brown, S. X. (2017). Service Dogs for Children with Autism: A Parent's Perspective (Doctoral
dissertation, Chestnut Hill College).
Deihl, M. B. (2016). Parents of children with arthritis-related diseases: An examination of
knowledge of and participation in select support programs and services offered by the
Arthritis Foundation.
Grinker, R. R. (2018). Who Owns Autism? Economics, Fetishism, and Stakeholders. In Autism
in Translation (pp. 231-249). Palgrave Macmillan, Cham.
Rosenblatt, A. (2018). Autism, Advocacy Organizations, and Past Injustice. Disability Studies
Quarterly, 38(4).