Automated Onboarding Systems: Advantages and Disadvantages Analysis

This report delves into the analysis of automated onboarding systems within the realm of Human Resources. The paper begins by highlighting the importance of effective onboarding and how it influences an employee's decision to stay with an organization. It then explores the implementation of automated onboarding systems, emphasizing the benefits of streamlining paperwork and providing employees with access to essential information. The report outlines the advantages of automated systems, such as reduced paperwork, time efficiency, and cost savings, while also acknowledging the need for proper monitoring, IT support, and potential changes in management systems. The report concludes with a list of references to support the information provided.

Onboarding
Human resource management

1
Onboarding
Introduction
In this paper discussion regarding human resource, the function has been made. This paper will
also highlight the advantage and disadvantage of automating the task of Human Resource. In a
way to complete this paper, the Human Resource task which is been selected is onboarding the
candidate. In order to complete this paper the resources which have been referred to are all
secondary in nature. At the end of this paper proper list of references has been provided.
Automated Onboarding Systems
Once the employee is hired. It became the management and Human Resource professional
responsibility to effectively onboard them. It is said that effective onboarding plays an important
role in an organization. Most of the employee makes the decision to stay with the organization or
to leave the organization at the time of onboarding only. So it is very necessary for the Human
Resource professional to effectively manage the onboarding system. It can be done by
automating the onboarding system (Richter, J. N., Warner, D. K., and Prabu, G. 2010).
The manager should opt the choice to implement the innovative software in the hiring and
onboarding process. It is because it will make the process efficient and easy.
The mechanized boarding framework can be utilized to take care of the printed material issues.
The paperless framework empowers the new contracts to enter data once and it is naturally
populated to various structures. The framework furnishes workers with access to dashboards
where they can find out about the organization and enroll for preparing.
With this system, new employees can complete their new hire paperwork from anywhere and
review useful information about what to expect on the first day. They can also go through

2
Onboarding
company policies. On the other hand, HR staff are kept informed of the progress of the new hire
through automated emails.
Pros and Cons of the automated onboarding systems:
Pros
 It is found that it is very tedious to deal with a paperwork in an organization. So it will be
easy and efficient for the organization through an automated process of onboarding.
 Automated onboarding system and process help in reducing the paperwork.
 It will make the overall onboarding process easy and convenient for both management as
well as employees (New Hires).
 Personal data can be stored automatically within less time. Beside this proper privacy as
well as confidentiality can be maintained and ensured (Patel, A. R., Ceng, S. T and
Narang, G. 2008).
 It reduces the cost of paper printings and makes the data entry convenient and reliable.
Cons
 It requires proper and timely monitoring of the process. Beside this Informational
Technology professional needs to be hired in a way to manage the automated system.
 Changes and automation in the onboarding process demand change in management
system as well (Patel, A. R., Ceng, S. T. and Narang, G. 2008).
 Quality assurance process is needed in each new automation which takes varying degrees
of effort and time.
 If the right technology is not used, the whole process goes back to zero, thereby bringing
about inefficiency.

3
Onboarding
References
Richter, J. N., Warner, D. K., & Prabu, G. (2010). U.S. Patent No. 7,730,072. Washington, DC:
U.S. Patent and Trademark Office.
Patel, A. R., Ceng, S. T., & Narang, G. (2008). U.S. Patent Application No. 12/111,012.