Project Management Plan for AX Organization Office Relocation

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Project Management
Report
Assessment 2
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Executive summary
The current project is of AX organization which is into the process of manufacturing and sale of
doors and windows. The company is now looking forward to shift its office from Brisbane to
Eagle farm and the report outlines the overall project management plan for the organization. The
project will AX in reducing its overall cost of operations. In the terms of team structure, project
manager, administration, project quality, project control, employees and technical manager will
be the part of project management team. In addition to this, resources such as equipments,
supplies, human resources and technology will be required to complete the project. It can be
recommended that effective monitoring and communication should be carried out during the
entire project.
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TABLE OF CONTENTS
Executive summary.........................................................................................................................1
Introduction......................................................................................................................................3
1. Project purpose........................................................................................................................3
2. Project scope............................................................................................................................3
3. List of relevant documents that can be used to develop a formal project management plan. .3
4. Project team structure including roles and responsibilities, including your role as Project
Manager.......................................................................................................................................3
5. Project stakeholders and authorities........................................................................................5
6. Reporting requirements for the project....................................................................................5
7. Project objectives and how these support the organisation’s objectives, and other projects
that are in process and may affect this projects objective...........................................................5
8. At least ten (10) resource requirements needed to execute the project...................................5
9. A list of key people that you will need to consult with to establish the project plan,
including how the consultation process will take place...............................................................6
Conclusion.......................................................................................................................................6
Recommendation.............................................................................................................................6
References........................................................................................................................................7
3

LIST OF FIGURES
Figure 1: Project team structure.......................................................................................................6
4

Assessment 2 Project
Question 1. Option 2 - Simulated Workplace
Introduction
The present project is linked with moving the Queensland state branch office in Brisbane City,
consisting of twenty (20) management, administration and sales staff, to Eagle Farm and the
employees and project manager including Ben will be the major people associated with this
project. The project is useful because it will help AX to double up its production capability of
windows and doors in the best and every possible manner. The project is also significant because
it will assist in decreasing the storage and shipping cost of AX.
1. Project purpose
The purpose of present project is to reduce the cost of operations and increase the production
capacity of doors and windows for Ax.
2. Project scope
In terms of scope, it can be expressed that the project is expected to complete within a period of
next three months and within a budget of $250,000. The scope of this project is that it will help
AX in enhancing its overall effectiveness and production capabilities in the long-run. The office
area along with facilities such as kitchen and toilet will be modified (Nicholas and Steyn, 2017).
The scope of the current project is that here new furniture will be set up in the new office and
currently technology from AX’s Brisbane office will be bought here.
3. List of relevant documents that can be used to develop a formal project management plan
The list of document required for AX project of relocation is provided below as:
1. Project Business case
2. Project charter
3. RACI matrix
4. Work breakdown structure
5. Log book for issues and risks
6. Project communication plan
7. Change management request
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8. Project schedule
4. Project team structure including roles and responsibilities, including your role as Project
Manager
The structure is provided below as:
Figure 1: Project team structure
Project manager- I will be working as the project manager and my role will be to complete the
project and meet the objectives in the best possible manner.
Project controller – The role of project controller will be to control and monitor the use of
resources. Creating and maintaining project schedules and budget will be the key responsibility
of project controller (Kerzner, 2018).
Procurement manager – The role of procurement manager will be to select the suppliers and
resources which will be needed to complete the project.
Technical manager – The technical manager will be looking forward to the technical aspects of
the project such as installing computers, power supply and other related system.
Administration – The role of project administrative will be to oversee and perform different
functions linked with the administration of the project (Harrison and Lock, 2017).
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Project
manager
Project
controller
Procurement
manager
Technical
manager
Adminstratio
n
Project
quality Employees

Project quality – The member in project quality team will be responsible for maintaining the
overall quality of project in the best possible manner.
Employees – The employees will be responsible for carrying out different activities to complete
the project such as moving the existing furniture and installing new systems.
5. Project stakeholders and authorities
The stakeholders involved in the project will be employees of AX and managers within the
organization. Furthermore, the top management of AX will be the managing authority of the
entire project (Heagney, 2016).
6. Reporting requirements for the project
In terms of reporting requirements, it can be expressed that all staff members and other
stakeholders will be directly reporting to the project manager.
7. Project objectives and how these support the organisation’s objectives, and other projects that
are in process and may affect this projects objective
The primary objective of project will be to move the office from Brisbane city to Eagle farm.
Apart from this, development of showroom, warehousing and production facilities within Eagle
Farm are some other objectives of the project (Fleming and Koppelman, 2016). These objectives
will be directly contribute and support the organizational objectives by providing Ax with an
opportunity to double its weekly production capacity of doors and windows. The project
objectives will also support organizational objectives by reducing the overall cost of operations.
8. At least ten (10) resource requirements needed to execute the project
The resources which will be needed to execute the current project are mentioned below as:
1. Human resources
2. Technology
3. Materials
4. Software
5. Database
6. Equipments
7. Cell Phones
8. Office supplies
9. Safety supplies
10. Material testing
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11. Measuring devices
12. Environmental mitigation supplies
13. Finances
9. A list of key people that you will need to consult with to establish the project plan, including
how the consultation process will take place
To establish the project plan, I will be required consult with the top management and the two
other project managers. The consultation will be done with the help of meetings, emails and cell
phone. In addition to this, meeting with employees involved in the project will also be carried out
to establish the project plan (Kerzner and Kerzner, 2017). The views and opinions of employees
will be encouraged and taken into consideration at the time of developing the project
management plan.
Conclusion
From the above study, it can be concluded that the current project of relocating AX’s office from
Brisbane to Eagle farm will support the organization in reducing its cost and increase its
production capacity in the long-run. The project manager will be required to arrange different
resources needed for the execution and completion of the project.
Recommendation
It can be suggested that effective monitoring of the project should be carried out so that risks
such as escalation of the project cost and slippage of deadlines can be eliminated.
It is also recommended that effective communication strategy and channels should be developed
and implemented throughout the entire project to attain its objectives and goals.
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References
 Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to
planning, scheduling, and controlling. John Wiley & Sons.
 Heagney, J., 2016. Fundamentals of project management. Amacom.
 Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
 Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.
 Kerzner, H., 2018. Project management best practices: Achieving global excellence. John
Wiley & Sons.
 Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project
management. Project Management Institute.
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