Azure Beach Library: BSBLIB503 Event Planning Documents and Analysis

This assignment showcases a comprehensive event planning solution, addressing the BSBLIB503 unit requirements for Azure Beach Public Library. The solution includes a detailed program proposal for a NAIDOC week event, outlining activities, objectives, target groups, and strategic plan alignment. It also features a daily run sheet, email confirmation, publicity examples, and a feedback form, demonstrating practical application of event management principles. The proposal considers stakeholder consultation, resource allocation, and cultural protocols. The documents provided illustrate the process of planning, promoting, and evaluating community events, with a focus on engaging diverse audiences and achieving organizational goals. The feedback form and analysis provide insights into event evaluation and improvement strategies. The assignment underscores the importance of effective communication, stakeholder engagement, and adherence to relevant legislation and ethical guidelines in event management.

ail run s eet1. D y h
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a and date of t e e entD y h v : 24th Feb Monda2020, y
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ail onfir ation2. Em c m
From: ae TraR , cy
entS : Monda e te ber C My, 01 S p m 20 Y 10:44 A
To:
ub e tS j c : a le ail Te lateS mp Em mp
Dear Sir
This is in reference to the proposed event plan regarding involving the community group to the
cultural events and shows, that I, herby express my acknowledgement. I am hopeful that the
program would lure mass audience, which would be effective for the community groups in terms of
enhancing their standards of living. Your approval is an indication for progressing with the plan.
Now, the priority basis lies in communicating the message to the employees, clients, stakeholders
and shareholders. You would be happy to know that the documents of daily run sheet has been
considered for tracking the effectiveness of the programs. Please consider the following for
enhancing the awareness about the activities, which needs to be completed on an urgent basis:
 Meetings and sessions
 Audits and reviews for evaluating the effectiveness of social networking sites
Kind regards
______________________________
Firstname Lastname
Your role
[e-mail]
p: 02 9717 ###
www.azurebeachpubliclibrary.gov.au
Please consider the environment before printing this email.
This message is intended for the addressee named and may contain privileged information or confidential information or
both. If you are not the intended recipient please delete it and notify the sender.
3. Publicity example
Information message “ Come, unleash your potential”
Target audience People of the Torres Strait and Islander
community
Production process Event management strategies, itineraries
and daily run sheets
Legislations Data Protection Act (1998), Consumer

Protection Act (2005), Diversity policies,
Ethical code of conduct
The advertising of the program would be done on T-shirts, which would be distributed among
the community groups. The staffs would also be provided with the T-shirts, where the design
of the program would be inscribed. The logo of Azure Library would be imprinted in the T-
shirts for enhancing the brand image. One of the important components of the legislations
would be installation of the privacy cookies and policies, which would be effective for the
enhancing the safety, security and privacy of the information provided by the samples.
4. Feedback form
Questions Responses
How would you rate the event? 8.5/10
What did you like most of the event? Customer service
What did you like least about the event? Improper time management
How do you think the event could have
been improved?
If the budgets and itinerary had been
prepared well in time and was revised,
proper sequence would have been
maintained
Was this the first time you attended one
of our events?
Yes
How likely are you to recommend our
events to your friends, colleagues and
peers?
Somewhat likely
Do you have any suggestions or
comments regarding improving the
standards and quality of the events in the
future?
The frequency of the promotional
campaigns need to be increased