Project Management: Risk, Time, and Implementation Report

This report provides a detailed analysis of project management within an organizational context, focusing on risk management, time management, and project implementation. The report begins by defining project management and the importance of risk management, including identifying and analyzing risks using qualitative and quantitative methods. It covers project time management, emphasizing planning, scheduling, monitoring, and controlling project activities, along with the importance of milestones. The report then delves into project implementation, outlining Kotter's 8-step change model to support project execution and improve the chances of success within an organization. The report includes practical strategies for mitigating risks, controlling project activities, and ensuring the quality of project deliverables. The report highlights how to create short-term wins and handle project changes effectively. The report also explains the implementation process and the different theories to support the project implementation process in Marriott hotel. Overall, the report offers valuable insights into managing projects from start to finish, providing a comprehensive guide to ensure project success.

Managing Projects in the Organisation
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Contents
INTRODUCTION...........................................................................................................................3
PART 1............................................................................................................................................3
PART 2............................................................................................................................................9
PART 3..........................................................................................................................................15
CONCLUSION..............................................................................................................................20
REFERENCES..............................................................................................................................21
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INTRODUCTION
Managing the project is based on the practice of initiating, planning, controlling and
executing the work through staff members. In order to achieve their significant goal and
objective. The primary challenge of project management is that when identifying multiple risk
within organization. Therefore, it affects on the overall enterprise processes. The report will
discuss about the project risk management plan which mainly include time management that help
for achieving their business goal and objective.
The documentation will describe about the project implementation process which include
the various theories for executing task. Furthermore, it will produce the personal development
plan for improving their own skill and knowledge. In order to support the enterprise in growth
and development.
PART 1
Project management
1 Project risk Management
It can be defined as process that mainly used for reducing any potential problem and
issue which are negatively impact on the project timetable (Nachbagauer and Schirl-Boeck,
2019). In order to identify the unexpected event that might affects on the people, process,
resources and technology involved in the project.
Figure 1
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Project risk management covers all activities and processes of planning for risk
identification, management and analysis of project risk, response planning, monitoring and
implementation on the project.
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Plan risk management
An effective risk management require to understand the conducive Marriott hotel culture
or environment. In order to examine the essential risk management processes, structure and
budget to identify, assess and also addressed opportunities as well as adverse effects (Riis,
Hellström and Wikström, 2019). It is to be consider as planning step for identifying necessary
requirements during project execution. Within Marriott hotel which implies that typical risk,
opportunities and include the process which help for identifying risk through assessment tools.
During risk planning, staff members participate within Marriott hotel to acquire necessary
requirement of client. In this way, it allows to prevent the risk and report of residual effects.
Identify risk
The Marriott hotel can be identified the various risks related technical, social, political,
environmental and legal. So as require to the identify threat, risk otherwise it is directly affects
on the sustainability of enterprise (Young and et.al., 2019). The organization is mainly used the
SWOT analysis tool or framework that always support for determine potential and opportunities
within business operations. Furthermore, Risk statement need to be structure description of risk
which separate cause, consequence and risk.
S.No Risk category
1) Technical risk
2) Economic risk
3) Environmental risk
4) Economic risk
5) Social risk
Table: 1
Risk Register
It is well-structured document where enterprise risks are managed and captured. Each
risk is assigned the specific member who is responsible for reducing risk by implementing
mitigation action.
The risk register has provision for containing unique number, category, description and
current risk assessment. The provision is generally made for preventive action which will reduce
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the probability of an occurrence, contingency action. In order to maintain the separate risk
registered for project implementation process.
Risk Analysis
It is the most important concept that need to use as risk assessment by using qualitative
and quantitative method. Marriott hotel is consider both concept which always support for
analyzing risk within organization.
Qualitative analysis can be performed the task by using two-directional risk with
probability of an occurrence along one axis and their consequence of occurrence along with
another axis (Pachura, 2019). In this way, it can be representing the risk in the form of Matrix.
On the other hand, Qualitative can be examined the essential information or data which
help for improving overall current business condition.
Risk Response
It can be defined as process of controlling and identified risks within project. It depend
upon the planning which make decision whereby stakeholder decide how to deal with technical,
social and financial risk within project management (Fossum, Binder and Andersen, 2019). After
planning, risk response involve identifying to reduce any threat to project. In order to create
opportunities for business in term of improvement. Similarly, project manager should work to
ensure the opportunities likewise it is responsible person to reduce probability and impact of
threats. Afterwards, it automatically increase probability.
Furthermore, it give a response for including the strategies such avoid, mitigate and
transfer. These are playing important role for handle the entire risk within project management.
Mitigate risks, control risk
Marriott hotel mitigate the plan which involved the identification of different actions. It is
useful for reducing the likelihood. It can be implemented the project through mitigation strategy
for controlling threat or risk in proper manner.
Action:
 Reinforcement of policies and procedures that will change the management system. It
give an opportunities for employee to achieve the project requirement.
 It will be conducting training plan which allows for employee to improve their
performance. Therefore, organization can achieve their goal and objective.
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2 Project time management
This is termed out as component of the overall project management in which timeline to
the project can be analysed and developed for the completion of a project or deliverable. This is
inclusive of the knowledge, tool and techniques that helps to ensure the timely completion of the
project (Hussien, Tucker and Baker, 2019). Therefore, this is the essential part of the project
management. Hence, project time management needs to undergo with the activities such as
planning, scheduling, monitoring and controlling of the all project related activities.
 Plan schedule management- It is defined as process that carries out the process as
developing, maintaining and communicating schedules for the time and resources.
However, schedule can be termed out as timetable for a project, portfolio and
programme. Thus, main aim of plan schedule management is to ensure the timely
completion of the project so that effective outcomes to the project can accomplished.
 Plan Activities- This is termed out as process in which planning activities inclusive
capital expenditure, budgeting, analysis and production planning (Ali, Ullah, and
Jahanzaib, 2019). In addition to this, managerial accountant works as to meet out the
department managers throughout the firm that works as to determine the realistic
investment for the entire year.
 Plan resources- It is termed out as plan that defines how people, physical resources that
will be managed, developed and controlled. In addition to this, planning defined as to
reward the resources so that all process can be significant, without the use of effective
resources, the entire project management activities cannot be conducted effectively and
efficiently. However, resource planning termed out as one of key aspect that assist to
accomplish success in project.
 Milestone- In the project time management, the project milestone termed out as process
that starts and finish project activities. However, this can be stated that milestone called
out as project life-cycle that assist to measure the progress of project towards to
accomplish its ultimate goals. This is tool that assist to indicates the completion of the
key project task, commencement and also aids to define the conclusion of the plan.
Therefore, the planning about the milestone is termed out as the big part about the project
planning that helps to accomplish the project success. This is effective tool that assist to
accomplish the project management activities in scheduled manner.
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 Monitoring and control- This is defined as monitoring and controlling project activities
that inclusive of tracking the actual project performance along with the planned project
management activities (Ali, Ullah, and Jahanzaib, 2019). Therefore, this is procedure that
assist to identifies the gap between planned and actual process. If there is any deviation
among them than controlling measure must be taken to cope with it. This is the process
that can be useful to control the all over function that take place at all the phases of
project. Thus, tracking, reviewing and regulating the entire process to project is crucial to
bring out systematic course of action.
3. Plan, monitor and control
After project planning, as move towards the working on project and now it is high time
for checking whether team members are working in same way. Initially, it has made a plan in the
project as per availability of information or data. It is obvious thing that need to change in project
as work progresses (Paton and Andrew, 2019). During project execution, it should be consults
with the senior management and also monitor the activities of project stakeholders. It may be
including the customer and try to find out the accurate solution. Sometimes, change is required
within organization for identifying current project requirements.
Apart from that verify the scope and come after perform quality control. When the
project deliverable is accepted from quality control. The project manager should try to monitor
and control the scope of project and handle the overall business activities.
Perform quality control:
Before delivering the project to customer which require to cross check whether project
manager is delivering the best thing and maintain its quality (Paton and Andrew, 2019). For
instance, it seeks the help of many quality tool and quality process such as control chart, root
cause analysis and histogram.
Control risk:
Risk is an important factor that need to find out within project. Being a project manager,
it should try to check multiple threat, risk in order to monitor and control the process. It is
obvious thing to measure risk just after the project has been started.
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PART 2
Project Implementation
The implementation simply means carrying out the activities described in overall work
plan. Usually, it is executing the project perform wide range of activities, overseeing of team,
management budget, communication to consumer among other issues (Fossum and et.al., 2019).
In Marriott hotel, it is putting the action into business operation while achieving tangible change
and improvements. Furthermore, it ensuring transparency with regards to finance management.
During implementation, enterprise will captured potential benefits by elites at expense of social
groups. Moreover, It can be described the different theories to support in the project
implementation process in Marriott hotel.
Kotter’s 8 steps
It is based on the change model which help for improving the ability of Marriott hotel and
increase its chances of success. By following different steps whereas organization can avoid
failure and become adept at implementing change.
Creating an urgency:
 Identifying and highlighting the potential threat in Marriott which might crop up in the
future.
 It will be examined the opportunities which can be considered through effective
interventions.
 The involvement of team members, key stakeholder to identify the potential problem to
due change.
Creating a powerful guiding coalitations:
 In this phase, it can be identifying an effective change leaders and key stakeholder that
always committed towards the business process (Kovach and Ingle, 2020).
 It also identifying the weak area so that coalition team involve influence people from
different functional department.
Developing a specific vision and strategy:
 In this step, Marriott hotel is mainly focused on the core values, defining the ultimate
vision, strategies that help for improving change management within organization
(Fossum and et.al., 2019).
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 It must ensure that change leaders can describe the vision effectively and efficiently.
Therefore, people can easily understand flow of business operations.
Communicating the vision:
 It is important phase where communicating with other member in regards of change
within Marriott hotel. In order to establish the connection such as training and
performance reviews.
 The organization can handle the issue and concern of people with honestly.
Removing Obstacles:
 In this phase, it must ensure that organizational processes, structure manage according to
visions. It is helping for continuously check the barriers and implement proactive action
to remove obstacle.
Creating short term wins:
 Marriott hotel is creating short term win in early stage during change process.
Afterwards, it will target the short –term goals. In order to achieve great success (Fossum
and et.al., 2019).
 Hotel may provide reward of employee who will deserve everything and involved in the
targets.
Figure 2 Kotters Model
Source: kotters-8-step model. 2016.
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Consolidating Gains
 In this phase, Marriott hotel can achieve the continuous improvement by analysing
success stories and also improving working experience of employee.
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Change the corporate culture
 It ensure that change become integral part in Marriott culture or environment. So that
they can interact with people and identify their success stories. In this way, they initiative
on every given opportunity.
Greiner’s Life cycle
It is a model that mainly described different phases where organization go through as
they grow. Each and every phase is made up of period of relatively stable growth. In order to
improve the crisis and change the organizational as per requirement (Paton and Andrew, 2019).
As workload increases, this approach which help for maintaining coordination between
employee and manager in Marriott hotel. Griener Growth model describe five phase of growth in
the Marriott hotel.
Figure 3 Greiner’s Life cycle
Source: Phase of growth. 2013
Growth through creativity:
It is initial stage where Marriott hotel consider informal as well as employees who are
loyal. By following flat structure for increasing the overall business profitability and productivity
in global marketplace (Paton and Andrew, 2019). When Marriott hotel growing in complex
environment so as require to identify the current situation and effects of crisis.
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