Alvarado Street Bakery Information System Development Project Report

This document provides a comprehensive project management plan for the development of an information system for Alvarado Street Bakery, a worker-owned bakery specializing in organic whole-grain breads and bagels. The existing manual system is identified as problematic due to inconsistent data entry, duplication, and high ongoing costs. The proposed information system aims to address these issues by providing database management, user registration, and easy customer access, leading to enhanced customer experience, wider reach, and improved data management. The report quantifies project approval factors, including estimated time for project completion (179 days), development costs (AUD 49,032), and annual operating costs ($15,000), alongside a cost-benefit analysis highlighting tangible and intangible benefits like increased enrollments, reduced expenses, and improved customer satisfaction. A risk and feasibility analysis assesses organizational, technological, resource, and schedule-related risks, proposing mitigation strategies such as employee training and robust customer support. The project environment is established, detailing information captured, work environment, and processes/procedures, followed by a schedule of work including a work breakdown structure and Gantt chart outlining project tasks and timelines. The assignment brief from Dalton Academy Allboys High School describes the project requirements for High School Management System.

Running head: PROJECT MANAGEMENT
Development of information system for Alvarado Street Bakery
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Identify the problem...............................................................................................................3
1.1 Problem description.........................................................................................................3
1.2 System Capabilities..........................................................................................................3
1.3 Expected business benefits...............................................................................................3
2. Quantify project approval factors...........................................................................................4
2.1 Estimated time for project completion.............................................................................4
2.2 Development cost of the project......................................................................................7
2.3 Estimated annual operating costs...................................................................................10
2.4 Cost benefit analysis......................................................................................................10
2.4.1 Anticipated benefits................................................................................................10
2.4.2 Table for estimated annual benefits........................................................................11
3. Perform a risk and feasibility analysis.................................................................................12
3.1 Determine organizational risks and feasibility...............................................................12
3.2 Evaluating technological risks and feasibility................................................................12
3.3 Asses resource risks and feasibility................................................................................13
3.4 Identify schedule risks and feasibility............................................................................13
4. Establish project environment..............................................................................................14
4.1 Table outlining the information.................................................................................14
4.2 Describe the work environment.....................................................................................14
4.3 Describe the processes and procedures that will be used...............................................15
5. Schedule the work................................................................................................................16

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5.1 Work breakdown structure.............................................................................................16
5.2 Gantt chart......................................................................................................................21
Bibliography.............................................................................................................................22

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PROJECT MANAGEMENT
1. Identify the problem
1.1 Problem description
The paper mainly focuses on the organization named “Alvarado Street Bakery” that is
one of the worker owned bakery which generally helps in producing certified organic whole
grain breads as well as bagels. The organization used manual system in order to manage all
the functions as well as operations of the organization. Due to the utilization of manual
system, the organization faces lot of difficulties and issues due to inconsistent data entry,
duplication of data entry as well as large ongoing costs. In addition to this, the organization is
not able to share proper information as well as services to the customers in a shorter period of
time. In order to resolve the issue, the organization wants to develop an information system
so that they can be able to manage the operations as well as functions of the organization
properly. It is found that with the development of information system, the organization will
be able to reach the customers quite easily.
1.2 System Capabilities
The capabilities of the system are as follows:
 Generation of database management system for storing data and information of
the organization
 Registration by new users by providing user ID and password
 Collection of food items that will be served by the Alvarado Street Bakery
 Providing simple and easy access to the customers
1.3 Expected business benefits
The expected benefits that can be achieved due to the development of the information
system are as follows:

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 Maintaining the competition levels with other organization of its type
 Enhancing online experience of the customers
 Reaching the customers widely
 Serving the customers of the organization 24x7
 Storing data as well as information about the sales
 Maximizing the chances of attracting more number of customers
 Reaching to maximum number of customers
 Decreasing the work requirement in context to management system.
2. Quantify project approval factors
2.1 Estimated time for project completion
The estimated time for the completion of entire information system is provided in the
table below:
WBS Task Name Duration Start Finish
0 Development of information system 179 days Tue 19-06-18
Wed 27-
02-19
1 Project initiation phase 43 days Tue 19-06-18
Thu 16-
08-18
1.1 Analyzing requirements of project 8 days Tue 07-08-18
Thu 16-
08-18
1.2 Project plan development 4 days Tue 19-06-18
Fri 22-06-
18
1.3 Feasibility testing 5 days Mon 25-06-18
Fri 29-06-
18
1.4 Milestone 1: Completion of 0 days Fri 29-06-18 Fri 29-06-

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PROJECT MANAGEMENT
initiation phase 18
2 Project planning phase 37 days Mon 02-07-18
Tue 21-
08-18
2.1 Scheduling activities of project 4 days Mon 02-07-18
Thu 05-
07-18
2.2 Estimation of resource 6 days Fri 06-07-18
Fri 13-07-
18
2.3 Allocation of resources 9 days Mon 16-07-18
Thu 26-
07-18
2.4 Communication plan development 9 days Fri 27-07-18
Wed 08-
08-18
2.5 Project team allocation 9 days Thu 09-08-18
Tue 21-
08-18
2.6
Milestone 2: Completion of
planning phase
0 days Tue 21-08-18
Tue 21-
08-18
3 Project designing phase 40 days Wed 22-08-18
Wed 17-
10-18
3.1 Blueprint development 7 days Wed 22-08-18
Thu 30-
08-18
3.2 Assigning IT needs 6 days Fri 31-08-18
Fri 07-09-
18
3.3 Assigning necessary software 7 days Mon 10-09-18
Tue 18-
09-18
3.4 Website development requirement 20 days Wed 19-09-18 Wed 17-

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PROJECT MANAGEMENT
10-18
3.5
Milestone 3: Completion of
designing phase
0 days Wed 17-10-18
Wed 17-
10-18
4 Development phase 63 days Thu 18-10-18
Wed 16-
01-19
4.1 Interface design 7 days Thu 18-10-18
Fri 26-10-
18
4.2 prototype design 8 days Mon 29-10-18
Wed 07-
11-18
4.3 Database design 20 days Thu 08-11-18
Wed 05-
12-18
4.4 Development of admin dashboard 10 days Thu 06-12-18
Wed 19-
12-18
4.5
Interconnection between developed
overall information system
10 days Thu 20-12-18
Fri 04-01-
19
4.6 Implementation of final website 8 days Mon 07-01-19
Wed 16-
01-19
4.7
Milestone 4: Completion of
execution phase
0 days Wed 16-01-19
Wed 16-
01-19
5 Testing Phase 19 days Thu 17-01-19
Tue 12-
02-19
5.1 Testing of the Hardware 7 days Thu 17-01-19
Fri 25-01-
19
5.2 Testing of the software 7 days Mon 28-01-19 Tue 05-

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02-19
5.3 Data Warehouse Testing 5 days Wed 06-02-19
Tue 12-
02-19
5.4
Milestone 5: Completion of testing
phase
0 days Tue 12-02-19
Tue 12-
02-19
6 Closing Phase 11 days Wed 13-02-19
Wed 27-
02-19
6.1 Post project review 2 days Wed 13-02-19
Thu 14-
02-19
6.2 Stakeholder sign off 4 days Fri 15-02-19
Wed 20-
02-19
6.3 Maintenance of the Data Warehouse 5 days Thu 21-02-19
Wed 27-
02-19
6.4
Milestone 6: Completion of closure
phase'
0 days Wed 27-02-19
Wed 27-
02-19
2.2 Development cost of the project
The cost that is required for developing the information system is mainly provided in
the table below:
WBS Task Name Duration Resource Names Cost
0
Development of
information system
179 days AUD49,032.00
1 Project initiation phase 43 days AUD3,760.00
1.1
Analyzing requirements
of project
8 days Project Manager AUD1,600.00

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1.2 Project plan development 4 days Project Manager AUD800.00
1.3 Feasibility testing 5 days Tester, Designer AUD1,360.00
1.4
Milestone 1:
Completion of initiation
phase
0 days AUD0.00
2 Project planning phase 37 days AUD7,480.00
2.1
Scheduling activities of
project
4 days Contractor AUD640.00
2.2 Estimation of resource 6 days Financial Manager AUD720.00
2.3 Allocation of resources 9 days Team Leaders, Supervisor AUD2,160.00
2.4
Communication plan
development
9 days
Project Manager, Team
Leaders
AUD2,880.00
2.5 Project team allocation 9 days Team Leaders AUD1,080.00
2.6
Milestone 2:
Completion of planning
phase
0 days AUD0.00
3 Project designing phase 40 days AUD4,912.00
3.1 Blueprint development 7 days Designer AUD952.00
3.2 Assigning IT needs 6 days Team Leaders AUD720.00
3.3
Assigning necessary
software
7 days Financial Manager AUD840.00
3.4
Website development
requirement
20 days Financial Manager AUD2,400.00
3.5 Milestone 3:
Completion of designing
0 days AUD0.00

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phase
4 Development phase 63 days AUD21,920.00
4.1 Interface design 7 days Hardware [1] AUD4,000.00
4.2 prototype design 8 days Software [1] AUD5,000.00
4.3 Database design 20 days
Financial Manager,
Contractor
AUD5,600.00
4.4
Development of admin
dashboard
10 days Network cost[1] AUD3,000.00
4.5
Interconnection between
developed overall
information system
10 days
Business Consultant,
Tester
AUD2,720.00
4.6
Implementation of final
website
8 days Project Manager AUD1,600.00
4.7
Milestone 4:
Completion of execution
phase
0 days AUD0.00
5 Testing Phase 19 days AUD8,216.00
5.1 Testing of the Hardware 7 days
Designer, Additional cost
[1]
AUD4,952.00
5.2 Testing of the software 7 days Tester, Designer AUD1,904.00
5.3 Data Warehouse Testing 5 days Tester, Designer AUD1,360.00
5.4
Milestone 5:
Completion of testing
phase
0 days AUD0.00
6 Closing Phase 11 days AUD2,744.00
6.1 Post project review 2 days Project Sponsor, Project AUD400.00

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Manager
6.2 Stakeholder sign off 4 days
Business Consultant,
Project Manager
AUD1,344.00
6.3
Maintenance of the Data
Warehouse
5 days Project Manager AUD1,000.00
6.4
Milestone 6:
Completion of closure
phase'
0 days AUD0.00
2.3 Estimated annual operating costs
The estimated annual operating cost for the project is provided in the table below:
Recurring expenses Amount
Server Hosting $7,000
Internet Connectivity $3,000
Training $2,000
Renewal (Equipment) $3,000
Total Costs $15,000
2.4 Cost benefit analysis
2.4.1 Anticipated benefits
The anticipated benefits from the deployment of information system is provided
below. This generally comprises of both tangible as well as intangible benefits.
 Enhanced orders due to simple nature of payment and purchase
 Maximizes the chances for attraction of new students
 Minimization of work requirements in context to management system

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 Minimization of possibilities of inconsistencies and glitches
Tangible benefits: The tangible benefits of the project are as follows:
 Enhanced recognition with the help of advertisement
 Reducing technological related expenses
 Reducing employment for the staffs
Intangible benefits: The intangible benefits of the project are as follows:
 Enhancing the level of satisfaction among the staffs and customers
 Improving the level of competition
 Maximizing glitches and inconsistencies
2.4.2 Table for estimated annual benefits
The estimated annual benefits that is gained is provided below:
Benefit Amount
Enhancing enrolments and registrations $4,000
Enhanced social media recognition $6,000
Reduction of technological expenses $5,000
Reduced employment hours for office staff $5,00
Total amount $20,000
3. Perform a risk and feasibility analysis
3.1 Determine organizational risks and feasibility
The organizational risks as well as feasibility is elaborated below:

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PROJECT MANAGEMENT
Inability as well as unfamiliarity to adapt: It is found that despite of the intention of
the new information system, lack of preparation of organizational staffs can cause
unfamiliarity which further indicates that they do not have proper knowledge about the new
system. Thus, the older employees who have limited knowledge about the technologies can
face lot of difficulties to use the system.
Fear of Automation: The new information system helps the organization in
achieving certain objectives and the facilities of the new information system helps in
managing the operations of the organizations properly and as a result the staffs of the
organization views this facility as a negative way.
Problems related with reliability and integrity: In spite of the capabilities of the
information system that is developed, it is found that there are number of technological
problems that are generally related with the system. In order to resolve the technological
risks, it is quite important to implement steps that are related below:
 Proper training facility must be provided to the employees of the organization
 New tasks must be assigned to the staffs so that they can substitute workload with
the new system
3.2 Evaluating technological risks and feasibility
It is found that all the staffs and employees of the organization will generally
undertake proper training for 2 days in case the new system that is developed is found to be
very much complex to comprehend. In addition to this, both instruction as video resources
made to be available in case of revising or future training for the information system. Overall,
this assistance would generally ensure that who are mainly responsible for the management
of the new information system must understand the requirement for handling the system in
case of any type of malfunctions.

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It is found that online platform assists the organization “Alvarado Street Bakery” to
get online orders which can also pose risks. It is found that before using the system it is
necessary to test the system so that it can be ensured that the platform is entirely functional.
In addition to this, the customer support service would helpful in resolving the issues that the
customers will face in buying and making payment. This further assists in providing a
solution for users as per the requirements of the customers.
3.3 Asses resource risks and feasibility
It is the task of the employees or staffs of the organization to fully understand the
responsibilities as well as requirements that are related with the subsystem of the
organization. If they are not able to understand the requirement of the project properly then
number of issues and challenges can occur.
3.4 Identify schedule risks and feasibility
It is found that due to improper scheduling, the tasks that are needed to be executed
in order to develop the information system get postponed and as a result they can face lot of
challenges and issues. It is found that in order to resolve the issue, it is very much necessary
to properly schedule the activities of the project so that they can completed within the time
that is approved by the higher management of the organization.

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PROJECT MANAGEMENT
4. Establish project environment
4.1 Table outlining the information
Information capture
Information capture Electronic tools User accessibility
Schedule of the project MS-Project Project manager
Total annual cost for
operating the project
MS-Project Project manager
Total annual benefits MS-Project Project Manager
Status of the project MS-Project All user
Documentation for the users MS-Word All User
Design specification Microsoft Visio Project manager
Code Version control Git
4.2 Describe the work environment
Work environment is one of the most vital part for the project team and the
completion of the project. A list is provided below which is reflecting on the resources that
are required for the project work environment:
Hardware and software
Item Description Resource
Server for hosting the
system
Dell PowerEdge T440
Tower Server
Alvarado Street bakery
(Expense)
Computers Dell inspiron 3477 and Dell Alvarado Street bakery

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PROJECT MANAGEMENT
inspiron 5000 (Expense)
MS-Project Microsoft Project 360 License-Owned by
programmers
MS-Word Microsoft Word 360 License-Owned by
programmers
MS-Visio Microsoft Visio 360 License-Owned by
programmers
HTML, CSS, JavaScript Adobe License-Owned by
programmers
PHP PHP.net License-Owned by
programmers
MySQL Xampp License-Owned by
programmers
Support Staff
Item Description Resource
Admin Staff Staff of the organization Alvarado Street bakery
4.3 Describe the processes and procedures that will be used
The processes as well as procedures that are generally used in the project are listed
below:
Documentation: All the meetings, feedback as well as design specifications are
mainly documented with the help of Microsoft word. This documentation is generally done in
order to keep record about things that are needed to be performed for the organization.

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PROJECT MANAGEMENT
Programming: Programming like HTML, CSS as well as java programming
languages are generally utilized by the entire project team. The entire tasks of programming
are mainly divided into number of individual tasks between single project manager as well as
developers.
Testing: Testing the code will generally need final testing as well as error testing. For
undertaking testing it is necessary to do tasks that include approval from the higher
management. It is found that in case of failure, the improvements that are needed will
generally be performed in the next tests.
Deliverables
After completion of the project the organization can track their all order via website.
The customers can order food via Alvarado Street bakery website. Moreover, all staffs can
access this website for managing their inventory and orders of the customer. The
administrative staffs can control all other staff’s details and account details. This process will
help the Alvarado Street bakery to reduce the ordering and delivery time and help them to
receive more orders then previous. All their process and details will be stored in this system.
Code and version control
The system development process for the Alvarado Street bakery by the developer and
programmers will be sent to the GIT which is verified by the GIT version control. This
system helps to track all the changes in program files. Moreover, this system will help to
track all type of errors and reduce as many as possible.
5. Schedule the work
5.1 Work breakdown structure
The work breakdown structure for the project is provided below:

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PROJECT MANAGEMENT
WBS Task Name Duration Start Finish Predecessors
0
Development of information
system
179 days Tue 19-06-18
Wed 27-
02-19
1 Project initiation phase 43 days Tue 19-06-18
Thu 16-
08-18
1.1
Analyzing requirements of
project
8 days Tue 07-08-18
Thu 16-
08-18
1.2 Project plan development 4 days Tue 19-06-18
Fri 22-
06-18
2
1.3 Feasibility testing 5 days
Mon 25-06-
18
Fri 29-
06-18
3
1.4
Milestone 1: Completion of
initiation phase
0 days Fri 29-06-18
Fri 29-
06-18
4
2 Project planning phase 37 days
Mon 02-07-
18
Tue 21-
08-18
2.1 Scheduling activities of project 4 days
Mon 02-07-
18
Thu 05-
07-18
4
2.2 Estimation of resource 6 days Fri 06-07-18
Fri 13-
07-18
7
2.3 Allocation of resources 9 days
Mon 16-07-
18
Thu 26-
07-18
8
2.4
Communication plan
development
9 days Fri 27-07-18
Wed 08-
08-18
9
2.5 Project team allocation 9 days Thu 09-08-18 Tue 21- 10

18
PROJECT MANAGEMENT
08-18
2.6
Milestone 2: Completion of
planning phase
0 days Tue 21-08-18
Tue 21-
08-18
11
3 Project designing phase 40 days
Wed 22-08-
18
Wed 17-
10-18
3.1 Blueprint development 7 days
Wed 22-08-
18
Thu 30-
08-18
11
3.2 Assigning IT needs 6 days Fri 31-08-18
Fri 07-
09-18
14
3.3 Assigning necessary software 7 days
Mon 10-09-
18
Tue 18-
09-18
15
3.4
Website development
requirement
20 days
Wed 19-09-
18
Wed 17-
10-18
16
3.5
Milestone 3: Completion of
designing phase
0 days
Wed 17-10-
18
Wed 17-
10-18
17
4 Development phase 63 days
Thu 18-10-
18
Wed 16-
01-19
4.1 Interface design 7 days Thu 18-10-18
Fri 26-
10-18
17
4.2 prototype design 8 days
Mon 29-10-
18
Wed 07-
11-18
20
4.3 Database design 20 days Thu 08-11-18
Wed 05-
12-18
21
4.4 Development of admin 10 days Thu 06-12-18 Wed 19- 22

19
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dashboard 12-18
4.5
Interconnection between
developed overall information
system
10 days Thu 20-12-18
Fri 04-
01-19
23
4.6 Implementation of final website 8 days
Mon 07-01-
19
Wed 16-
01-19
24
4.7
Milestone 4: Completion of
execution phase
0 days
Wed 16-01-
19
Wed 16-
01-19
25
5 Testing Phase 19 days
Thu 17-01-
19
Tue 12-
02-19
5.1 Testing of the Hardware 7 days Thu 17-01-19
Fri 25-
01-19
25
5.2 Testing of the software 7 days
Mon 28-01-
19
Tue 05-
02-19
28
5.3 Data Warehouse Testing 5 days
Wed 06-02-
19
Tue 12-
02-19
29
5.4
Milestone 5:Completion of
testing phase
0 days Tue 12-02-19
Tue 12-
02-19
30
6 Closing Phase 11 days
Wed 13-02-
19
Wed 27-
02-19
6.1 Post project review 2 days
Wed 13-02-
19
Thu 14-
02-19
30
6.2 Stakeholder sign off 4 days Fri 15-02-19
Wed 20-
02-19
33

20
PROJECT MANAGEMENT
6.3
Maintenance of the Data
Warehouse
5 days Thu 21-02-19
Wed 27-
02-19
34
6.4
Milestone 6:Completion of
closure phase'
0 days
Wed 27-02-
19
Wed 27-
02-19
35

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5.2 Gantt chart
Figure 1: Gantt chart
(Source: Created by Author)

22
PROJECT MANAGEMENT
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