BBA Project: Streamlining Operations with Advanced Information Systems

Desklib provides past papers and solved assignments. This report analyzes how Better Building Australia can improve its operations using information systems.

CRITICAL THINKING AS A PROJECT MANAGER ASSIGNMENT

Executive Summary
The reported work has addressed on the need for the application of the technology in the work
operations of the Better Buildings Australia (BBA) so as to gain the series of the advantages that
are prevailing in the market environment. Further provided, the report work has elaborated on the
drawbacks that are associated with the traditional methods of technology those are being used by
the concerned company that has led to the various problems in the work patterns. In addition, the
report work has explained on the application of the information system in the varied areas such
as marketing, accounting, finance, human resource management and production and operation
management. This will assist in the better and effective planning for the current as well as future
period. The overall project work has explained on the series of the benefits that can be gained
through the application of the information system at the project manager level.

Table of Contents
Executive Summary.........................................................................................................................2
Introduction......................................................................................................................................3
The information system used by the other construction companies................................................4
Information system used by Better Building Australia...................................................................5
Areas where improvement can be done using information system.................................................6
Integrating systems into ERP (Enterprise resource planning).........................................................8
Value of information system for the company (how the planning will help the company)............9
Use of information system for managing projects at project manager level.................................10
Conclusion.....................................................................................................................................11
References......................................................................................................................................12

Introduction
The family-based firm, Better Building Australia is owned and managed by the traditional
methods for the purpose of construction. While operating in the dynamic environment the
concern organisations are not properly focusing on the latest technology and is stick to the
traditional and consistent approach. The company concern with respect to the technology to
deliver its services makes use of the old copy of Microsoft project, Microsoft word and excel and
Hotmail. As such the firm is facing a series of the issues in delivering the project on time and
within the set budget format. This has led to the loss of a series of opportunities and has greatly
affected the business image in the market arena. For the purpose, the company is required to
make the proper focus on the adoption of the latest technology so as to have better operations.

An information system used by the other construction companies
Better Building Australia used the traditional information system in its company. It evaluates and
considers the information system used by other companies. They concern towards the technology
and make changes in their current strategies. So, they work to investigate that construction
company which software they used. After examining this activity, they implement on their
company and changes into a multinational company who used advanced technology in its
company.
The information system used by Brookfield Multiplex Company is Oracle Aconex. It provides a
cloud cooperation platform for the worldwide construction trade. This software helps to make
interconnection between owners and customer across the world. It is a trusted platform and this
is adopted by a number of construction companies (Thapa, 2019).
The Brookfield Multiplex also uses Websense Web security softwareBrookfield Multiplex. It
protects from the web-based threats like bots, phishing attacks, spyware etc. It blocks those host
services who restrict from mass reaching or host servers.
John Holland used BIM, It uses for structured information which enables to find easily 3 D
structures. It helps in design, plan, manage infrastructure and buildings. This process based on
architecture, construction and engineering process. It creates professionals infrastructure of the
building. This offers to coordinate the components in a blueprint model. It can also detect the
clash of designs which makes efficient towards the job of design.
BIM TRACK is also used by John Holland, it is a web-based technology which is designed to
maximize the digital construction and management in the 3-D model.BIM Track is used by the
65 countries and approximately 2500 people (Thapa, 2019).

Information system used by Better Building Australia
Better Building Australia is a leading multinational construction company in Australia. It used
the traditional method of the information system. It considers Microsoft Project Process. The
company used Microsoft Word, Excel and other old copy of Microsoft. It only supports the
business function of automation application like Word or Excel. Microsoft word helps in
preparing documentation of the company. They also used to generate the design of buildings,
infrastructure, and architecture on the word. Excel used to generate cost estimation, resource
utilization. This tool is an old tool for calculating or evaluating. But it is effective in nature. Their
basic or simple function is also done manually (Christianson, 2017).
According to the recent time, where an information system or software makes thing easier.
Better Building Australia used Hotmail service in this era where various services are there
having a unique feature. They believe in manual work. It provides efficiency and effectiveness in
work. Hotmail is the oldest mailing service. Better Building Australia proves that advanced
technology makes thing easy not the quality of their products or services. Better Building
Australia creates a trustworthy market without attracting fake customers. It believes in
generating loyal customer by offering quality services to their customer. The reason for adopting
advanced technology is making things easier. It helps in reaching more people and which is
essential for the growth of the company. Recent software attracts the customer, investors and
helps in utilizing the resource in the best way (Christianson, 2017).

Areas where improvement can be done using information system
While working in dynamic environments, there are a series of the problems that are being
observed particularly in respect of the use of the technology. As such it has greatly affected all
the areas that are being operated in the Better Building Australia (Minasny, et. al., 2012). For the
purpose, the company concerns are requisite to focus on some of the areas so as to boost the
performance and attain maximum growth prospects in the current as well as forthcoming period.
Some of the areas that can be considered for the improvement include:
Marketing
The aspect of marketing is an essential aspect as it tends to elaborate proper and effective
information and knowledge about the organization working to the customers, investors and the
varied other parties that are associated with Better Building Australia. With the application of the
effective information system, the authority concern of the company can directly be associated
and linked with the real estate sector. Further provided, it will provide a suitable framework in
the correct determination of the prices of the real estate sector. As such the authority concern of
British Building Australia must focus on the marketing concept so as to better expand the
information in the marketing area.
Accounting
Accounting plays a major and dominant role in every sector. In the work operations of the
British Building Australia, accounting has gained eminence (Posavac, 2015). However, with the
traditional methods of information system does not properly and effectively support the handling
of the transactions. As such it becomes a great difficulty in the management of the current as
well as future activities. With the effective application of the information system, proper
accounting of transactions in the real estate sector becomes much easier. As such a focus can be
made on the authorities on other aspects.
Finance
Proper availability of finance is essential for the British Building Australia in order to make sure
that the authority concern can properly invest in new sectors (Minasny, et. al., 2012). However,

with the use of the traditional methods of the proper use of the available funds is not effective.
This lead to the loss of many opportunities that can lead to success. As such there becomes a
great need that the authorities of the concerned to apply the information system in its working
effectively. This will assist in the exercise of proper control and accountability (Stark, 2015).
This will also assist in the formulation of the effective policies and procedures for the better
decision-making process (Thomson, et. al., 2012).
Human Resource Management
Human resource management is a highly administrative process that properly focuses on speed
and gaining efficiencies. However, with the application of the traditional methods of technology
the human resource management cannot be effectively used. As such varied opportunities can be
lost. With the implementation of the information system the human resource can get the series of
the benefits such as provide updated data, ensures suitable coordination among the entire
workforce. This will lead to the grasping of the opportunities that can lead to higher success and
better capturing of the greater market area (Posavac, 2015).
Production and operation management
The concerned area basically deals and manages with the transformation of the raw products into
finished products. With the implementation of the latest information system, the authority
concern of British Building Australia can focus on the application of the series of the policies
and measures that can transform the work in a more proper manner such that the company
concern can focus appropriately on the final process. This will also assist in the better
satisfaction of the customers and in aligning the demand and supply factors.
As such it is recommended to the Better Building Australia to focus effectively on the above-
concerned areas so as to ensure proper and smooth flow of operations leading to better growth
and sustainability. With the improvement in the areas, the authority concern can regain their
control over the business, reestablish their reputation and grow the firm (Thomson, et. al., 2012).

Integrating systems into ERP (Enterprise resource planning)
An information system is determined as the system which is used by the managers to analyze the
current performance of the organisation (Stark, 2015). The output which is produced from the
actual processing of transactions is used as the input for other systems of management
information. The other accounting systems which are been used in the construction company are
a decision support system and online analytical processing. The integration of ERP within the
organization will help in creating the smooth flow of information both at the enterprise as well as
the department level. When the integration of these is done it helps in reducing the total cost of
the tool which in turn helps in optimising the business processes. For instance, if the customer
uses oracle as the information system then integration of ERP will help in boosting the relations
of customers so that the revenues of the organisation can be maximised. The ERP helps in
enhancing marketing, inventory, customer service and also the financial activities within the
organisation. The main advantage of using this system is that it helps in determining the
requirements of business which in turn leads to the acceleration of revenue within an
organisation. With this, it also helps in increasing the level of communication among distinct
departments so that the workflow can be improved and the managers of the organisation can
make informed decisions. The backup of ERP is related to financial reports (Chou, et. al.,
2014).

Value of information system for the company (how the planning will help the company)
An information system is an effective business tool that an organization uses in a manner such
that all the business process and procedures are correlated and interact with the technology to
effectively support the business process (Runciman, et. al., 2012). With the application of the
suitable and the latest information system in its work operations, the authority concern of the
British Building Australia can easily get the series of the benefits that primarily and majorly
include:
 Supports in the effective and efficient functional integration of the various areas such as
marketing, accounting, finance, human resource management etc.
 Supports the concerned company in the active formulation of the strategy that can assist in the
smooth operations leading to the better command and supervision on all the aspects of the
market (Thomson, et. al., 2012).
 In addition with the implementation of the latest information system, the authority concern can
easily get the attention towards the positive and negative impact of the market aspects.
 Supports in the setup of the suitable framework within which the activities of the British
Building Australia is required to be carried out.
In addition to the implementation of the information system the authority concern can make in
effective planning. This will lead to better work operations by the authority concern for the
current as well as future aspects. Further with proper planning, the company will be able to grasp
a series of the opportunities that can further assist in the attainment of the strong and successful
position in the market arena. As such it is recommended that the authority focuses on the
effective implementation and understanding of the information system so as to attain the desired
outcomes (Lin, et. al., 2014).

Use of information system for managing projects at the project manager level
Information management system provides a suitable ambit to the concerned company that can
lead to better collaboration and agile processes (Lin, et. al., 2014). This provides great assistance
in the in the handling of the complex task associated with the working of the British Building
Australia. The project manager with the application of the information system will also assist in
the tracking of each activity related to the project that can further assist in the effective
monitoring of the project. Apart from that, the information system will assist in the scheduling
of the tasks associated with the project. As such it will provide a base to keep the project on track
and meet the requirement on the deadline (Chou, et. al., 2014).
However, in this respect, it is to be observed that the authority concern of the British Building
Australia focuses on the adoption of the latest technology so as to avoid the drawbacks
associated with the traditional methods of the information system. This will also assist in the
aligning the various activities of the project in a proper manner such that the desired outcomes
can be attained.
It is thus advisable for the organisation concern to focus on the effective application of the
information system for the effective management of the projects (Thomson, et. al., 2012).

Conclusion
The overall assessment work has determined on the need and the requirement of the adoption of
the latest technology in the working patterns of the Better Building Australia. Further provided,
the report work has concluded on the effective information systems that are used by the other
construction companies and the Better Building Australia. In addition, the assessment work has
concluded on the drawbacks of the methods of the technology that is being used by the
concerned company along with the new sets of the technology that can be adopted by the
company. This would provide great assistance to the company in making suitable improvements
in the areas such as marketing, accounting, finance, human resource management and production
and operation management. The overall assessment work has concluded on the various
recommendations and suggestions that can be adopted by the Better Building Australia for the
better grasping of the opportunities leading to effective growth in the market arena.