ICT60115: Integrating Sustainability in BCSOFT PTY LTD Project

This report outlines BCSOFT PTY LTD's sustainability project, detailing the preparation, strategies, communication, and implementation of a workplace sustainability policy. A committee was formed to oversee the project, focusing on reducing material consumption, improving energy efficiency, increasing space utilization, and reducing electronic and office waste. The report includes strategies for incorporating sustainability at all stages of work, such as recycling and reuse policies, product design policies, quality control improvements, and energy consumption reduction. Recommendations include recycling end products, minimizing product components, automating monitoring equipment, and proper disposal of wasted computers. The sustainability policy is communicated through posters and emails, and its implementation involves procedures for reducing resource usage, reusing and recycling end products, and assigning employees to specialized areas. The review of the policy implementation shows positive impacts, such as reduced costs for cartridges and electricity bills.

BCSOFT PTY LTD SUSTAINABILITY PROJECT 1
BCSOFT PTY LTD SUSTAINABILITY PROJECT
Student Names
Institutional Affiliation
Facilitator
Course
Date

BCSOFT PTY LTD SUSTAINABILITY PROJECT 2
Contents
Introduction.................................................................................................................................................3
Preparation to integrate sustainability into the planning and design stages of BCSoft Pty Ltd
Sustainability Project...................................................................................................................................3
Devising strategies for incorporating sustainability.....................................................................................6
Communicating workplace sustainability policy.........................................................................................8
Implementing workplace sustainability policy............................................................................................9
Review of the workplace sustainability policy implementation.................................................................10
References.................................................................................................................................................12

BCSOFT PTY LTD SUSTAINABILITY PROJECT 3
Introduction
Sustainability practices are essential for improving and maintaining profitability of every
business organization. BC Software Pty Ltd (BCSoft) as an I.T organization has identified such
an area for implementation for its growth. This has been done in order to maximize the
company’s utilization of resources and improve productivity with the following major goals:
i. Reduce consumption of materials and equipment.
ii. Improve energy efficiency.
iii. Increase space utilization.
iv. Reduce electronic and office waste.
In order to accomplish these objectives, sustainability approaches in the workplace,
development and implementation of sustainability policies was formed1.
Preparation to integrate sustainability into the planning and design stages of BCSoft Pty Ltd
Sustainability Project
A committee of seven members was formed to oversee the accomplishment of the
sustainability objectives. The major roles to be played by each member were outlined as follows:
1 Galpin, T., Whitttington, J. L., & Bell, G. (2015). Is your sustainability strategy sustainable? Creating a culture of
sustainability. Corporate Governance, 15(1), 1-17.

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Member Roles
Sustainability manager  Overseeing the general activities in the
sustainability project
 Communicating with the company’s
top managers and the entire employees
about the sustainability project
 Sharing the meetings held
Member 1 (coordinator)  Calling meetings by passing
information to all members of the
committee
 Communicating to the sustainability
manager on behalf of fellow committee
members.
member 2 (secretary)  The major work/role is to prepare all
the minutes of the various meeting’s
held
 Keeping a record of all the activities
planned which have already been
accomplished and those which are yet
to be accomplished
 Reminding member 1 of any meetings
planned for calling
member 3  Gathering information about all the
equipments (assets) which are used by
the company in the production process
member 4  Investigating how the various office
equipments are used
 Should also investigate how energy is
consumed by the company
member 5  Investigating ways in which energy
consumption by the company can be
minimized or utilized in the best way
possible
member 6  Investigating how the company’s waste

BCSOFT PTY LTD SUSTAINABILITY PROJECT 5
affects the surrounding environment
and how the effects can be minimized
The sustainability policy will oversee how the company’s activities or rather how the
productivity of the company can be improved to ensure proper utilization of the available raw
materials to maximize the output and minimize the production costs as well as reduce the
pollution of the environment by the company’s production activities2.
In the development of the sustainability policy, a consideration of information obtained
from various sources was made. The sources and the information to be obtained from each
source are as shown:
Source of information Information
Environmental organizations  Information on how to minimize
environmental pollution by the
company’s practises
Government laws  Information on laws prohibiting the
release of toxic materials into the
environment
 Government laws encouraging the use
of renewable sources of energy
Company’s procurement department  Information on the number of
equipments in the company
 The information should be categorized
to show the energy utilization
equipments
2 Galpin, T., Whitttington, J. L., & Bell, G. (2015). Is your sustainability strategy sustainable? Creating a culture of
sustainability. Corporate Governance, 15(1), 1-17.

BCSOFT PTY LTD SUSTAINABILITY PROJECT 6
Manufacturing companies  Information on how the supplied
company’s equipments from the
manufacturers can be utilized efficiently
to minimize energy consumption
The information gathered from the various sources will aid in planning and developing the policy
in the best way possible.
Devising strategies for incorporating sustainability
Strategies were formulated at all stages of work to show production efficiency can be
achieved. In order to come up with ways in which production efficiency can be achieved within
the company, committee members held several meetings to discuss their findings as per the roles
assigned. The meetings had the following agendas3:
i. How can the company’s production equipments be utilized effectively to increase
productivity and minimize the production costs?
ii. How can the production floor be arranged to avoid commotion during production?
iii. How can the energy consumption by the company’s production activities be minimized to
reduce the energy bills?
iv. How can the office waste be minimized or if it’s a must to be produced how can it be
treated before it’s released to the environment to ensure that it does not pollute the
environment?
3 White, P. (2013). Building a sustainability strategy into the business. Corporate Governance: The international journal of
business in society, 9(4), 386-394.

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The minutes of the various meetings held were written and preserved by the secretary.
The meetings majorly involved the discussion of the various agendas to come up with solutions.
The following strategies were formulated to aid in improving the production efficiency in terms
of reducing resources’ wastage and conserving the environment:
 Any end product in the production process which can be recycled and reused in the
production process should be done so. If the end product cannot be recycled again then it
should be treated appropriately before it is released to the environment. For example, the
company’s sewage water should be treated appropriately before being released into rivers
to protect the aquatic life4.
 Product design policy; the number of components used by the company to make a
product should be minimized. This strategy in production helps in easy recycling or
repairing of a product after the end of its useful life.
 Improving quality control and process monitoring policy; the number of the company’s
reject batches should be minimized as much as possible. Inspection should be strict and
increased rapidly.
 Reduction of the energy consumption policy; energy consumption in the company should
be minimized as much as possible during productivity.
 Appropriate production process stages arrangement should be adopted.
 Procurement of efficient energy utilization equipments from identified manufacturers.
 Proper disposal of wasted computers.
4 White, P. (2013). Building a sustainability strategy into the business. Corporate Governance: The international journal of
business in society, 9(4), 386-394.

BCSOFT PTY LTD SUSTAINABILITY PROJECT 8
Recommendations
The following recommendations were made from the various meetings held with the
committee members and from consultations of various parties:
i. Recycling and reuse; the end products of production which are produced by the company
should be recycled and reused. If the end products cannot be recycled then they should be
treated before disposal. An example is the treatment of the company sewage before being
released into rivers to safe the aquatic life 5.
ii. Products should be made of few components for easy recycling or repairing in future to
avoid dumping which may harm the environment.
iii. Automation monitoring equipments if possible should be installed to detect defects in
production at early steps. This helps reduce the rejected company’s products which may
cause great loss.
iv. All the production equipments which use electricity should be switched off if they are not
being used. This helps lower the production costs.
v. Employees should be arranged properly in the production floor to avoid commotion.
Specialization and division of labour should be considered in this task whereby
employees undertake activities where they are most talented to avoid movements as they
consult each other.
vi. Wasted computers should be disposed properly. Computers are made of harmful metal
and dangerous chemicals which include lead, mercury and beryllium among others.
5 White, P. (2013). Building a sustainability strategy into the business. Corporate Governance: The international journal of
business in society, 9(4), 386-394.

BCSOFT PTY LTD SUSTAINABILITY PROJECT 9
These chemicals can cause many diseases to human being if computer are not disposed
well.
Communicating workplace sustainability policy
The workplace sustainability policy will be communicated to the concerned parties. A
poster will be erased in the company for everyone to see. It will be specially designed and the
following words written in it: “BC Software Pty Ltd, The future of our environment, Conserve
and Protect Program is ongoing, committed to reducing resources wastage through recycling and
reusing and proper means of disposal. Be responsible, play your part.”
An email will be written to all the employees and the stakeholders notifying them of the program
under progress whose major objective is to maximize resources utilization and conserve the
environment. The dates for the program activities, the targeted number and the details of the
committee members and anybody else concerned will be included6.
Implementing workplace sustainability policy
As part of the implementation process, procedures on how to reduce resources usage,
reuse and recycling of the end products for environmental conservation were formulated. These
procedures include:
6 White, P. (2013). Building a sustainability strategy into the business. Corporate Governance: The international journal of
business in society, 9(4), 386-394.

BCSOFT PTY LTD SUSTAINABILITY PROJECT 10
i. All the resources used in the production process should be recorded. For example, the
number of reams used in the printing process.
ii. The corresponding output should be checked to ensure that it is the expected output to
minimize wastage.
iii. All the end products should be gathered together for inspection. The materials which can
be recycled and reused should be retained for recycling. The materials which cannot be
recycled should be disposed safely.
iv. The employees should be attached to their areas of specialization to improve the quality
of the company’s productivity and minimize the rejects.
v. The employees should be encouraged on how to be responsible in the production process.
For example switching off machines which are not being used.
During the presentation process, the following questions will be answered and any other relevant
question to the sustainability process7:
i. How does environmental conservation improve our reputation to the surrounding
community and the entire country?
ii. How does self-responsibility in conserving the environment help us?
iii. How can we maximize the utilization of the available resources and improve
productivity?
7 White, P. (2013). Building a sustainability strategy into the business. Corporate Governance: The international journal of
business in society, 9(4), 386-394.

BCSOFT PTY LTD SUSTAINABILITY PROJECT 11
For continuous improvement in the resources utilization for the information technology
department an automation machine should be installed. This will help monitor the production
process and how the resources are being utilized. Any improvements should be done accordingly
with advancement in technology8.
In order to track and record data which can be used to determine the improvement which should
be made, a template of the various items was prepared for recording as shown.
Production costs TOTAL
Devices Jan Feb March April May June July August Sept Oct Nov Dec
Printing and copying equipment
Desktop PCs
Laptops
Audiovisual equipment
Networking equipment
The costs incurred in the production process by use of the above production devices are recorded
for each month from January to December. The costs are used to indicate areas which require
improve in terms of cost minimization.
Review of the workplace sustainability policy implementation
The implementation of the sustainability policy ha positively impacted the company. The cost of
the cartridges from the Green Business was reduced by 25% to 60%. Due to recycling of the
cartridges, the company also receives a credit of $5 for each recycled cartridge. The company
has also replaced the 60W light bulb which burns electricity of about $5.96 with the 13W 6400
8 White, P. (2013). Building a sustainability strategy into the business. Corporate Governance: The international journal of
business in society, 9(4), 386-394.

BCSOFT PTY LTD SUSTAINABILITY PROJECT 12
high efficiency light bulb which consumes electricity of about $0.9 per month. This greatly has
reduced the electricity bill9.
Also the savings made on laser printer and ink printer cartridges greatly increased as well
as the reduction of the CO2 emissions. Laser printer cartridges reduced from $22950 in the 2016
last half to $13200 in the 2017 first half. This saw the company reducing its costs by $ 9750. Ink
printer cartridges cost reduced from $4700 in the 2016 last half to $ 1875 in the 2017 first half.
This was a reduction of $ 2825. CO2 emissions reduced from 3750 in the 2016 last half to 2700
in the 2017 first half. This was a reduction of 1050. To summarize the report, CO2 and costs of
the laser printer and ink printer cartridges has greatly reduced and this has seen the company
improve its productivity10.
During the year 2016, the company spent $ 4925 on the purchase of the white paper cases. For
the past six months the company spent $ 5250 on the purchase of the white paper cases. This is a
rapid increase in the cost of the white paper cases and must be reduced in all possible means.
The company’s existing Environmental Sustainability Policy does not state how to reduce paper
and printing. The following are the suggestions on how paper usage can be reduced by the
company:
 No excess printing of materials,
9 White, P. (2013). Building a sustainability strategy into the business. Corporate Governance: The international journal of
business in society, 9(4), 386-394.
10 White, P. (2013). Building a sustainability strategy into the business. Corporate Governance: The international journal of
business in society, 9(4), 386-394.

BCSOFT PTY LTD SUSTAINABILITY PROJECT 13
 Checking the accuracy of materials before printing to avoid wastage; wrong documents
may be mistakeably printed. Printing the new accurate documents means extra papers
have to be used and this leads to losses within the company.
 Checking the status of printers before staring the printing work. Printing activity may
stop due to inefficiency of printers. Paper already under printing may be wasted.
 Recycling the damaged papers if possible.
 If possible the papers should be printed on both sides to minimize usage
 Employees to responsible over the printing process. Not wasting when it can be
conserved policy.
Bibliography
Galpin, T., Whitttington, J. L., & Bell, G. (2015). Is your sustainability strategy sustainable?
Creating a culture of sustainability. Corporate Governance, 15(1), 1-17.
White, P. (2013). Building a sustainability strategy into the business. Corporate Governance:
The international journal of business in society, 9(4), 386-394.