ICT60115 Advanced Diploma: BCSoft Compliance Case Study Analysis

This case study presents a scenario where a newly appointed Compliance Manager at BC Software Pty Ltd (BCSoft), an IT company developing software for schools, is tasked with ensuring adherence to copyright, ethics, and privacy regulations. The case provides organizational information, including the company's structure, compliance manager responsibilities, and existing policies related to copyright and code of ethics. The assignment requires an analysis of these policies and practices, identification of potential compliance issues, and recommendations for improvement. The Compliance Manager must review Australian copyright law, organizational and ICT-specific codes of ethics, and privacy legislation to ensure the company's operations align with legal and ethical standards. The case emphasizes the importance of regular reviews, stakeholder awareness, and the establishment of grievance procedures to maintain a compliant and ethical ICT environment. Desklib provides this solved assignment along with a wealth of study resources including past papers to aid students in their learning journey.

T-1.8.1
Details of Assessment
Term and Year Time allowed -
Assessment No 1 of 1 Assessment Weighting 100%
Assessment Type Written Response
Due Date Week No. 8 Room
Details of Subject
Qualification ICT60115 Advanced Diploma of Information Technology
Subject Name ICT Copyrights and Ethics
Details of Unit(s) of competency
Unit Code (s) and
Names
ICTICT610 Manage copyright, ethics and privacy in an ICT environment
Details of Student
Student Name
College Student ID
Student Declaration: I declare that the work
submitted is my own, and has not been
copied or plagiarised from any person or
source.
Signature: ___________________________
Date: _______/________/_______________
Details of Assessor
Assessor’s Name
Assessment Outcome
Results Competent Not Yet Competent Marks /100
FEEDBACK TO STUDENT
Progressive feedback to students, identifying gaps in competency and comments on positive improvements:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Student Declaration:I declare that I have been
assessed in this unit, and I have been advised of my
result. I am also aware of my right to appeal and the
reassessment procedure.
Signature: ____________________________
Date: ____/_____/_____
Assessor Declaration: I declare that I have
conducted a fair, valid, reliable and flexible
assessment with this student, and I have provided
appropriate feedback
Student did not attend the feedback session.
Feedback provided on assessment.
Signature: ____________________________
Date: ____/_____/_____
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T-1.8.1
Purpose of the assessment
The purpose of this assessment is to assess the student in
the following outcomes:
Competent
(C)
Not yet
Competent
(NYC)
Performance Criteria:ICTICT610 - Manage copyright, ethics and privacy in an ICT environment
1. Manage adherence to copyright regulations
1.1 Review current Australian copyright law, and in particular its
relationship to information and communications technology (ICT)
1.2 Ensure that team members are aware of Australian copyright
law and how it affects their work
1.3 Institute measures to ensure that copyright is not breached
1.4 Institute regular reviews to ensure organisational copyright
requirements are up to date and team members are adhering to
these requirements
1.5 Distribute updated versions if required
2. Manage ethical behaviour
2.1 Review appropriate code of ethics, both organisational and ICT
specific
2.2 Acquaint team members with ethical requirements
2.3 Institute regular reviews of team members’ ethical work
practices and feedback to ensure correct application of the code
2.4 Ensure that stakeholders are aware of ethics code, and adjust
appropriately following stakeholder feedback
2.5 Institute regular reviews of stakeholder understanding and
application of code of ethics
2.6 Establish a review and grievance procedure to enable
confidential reporting of ethical issues
2.7 Institute regular reviews of code of ethics, updating and
distributing as required
3. Manage privacy
3.1 Institute a regular review of the relevance of legislation and
standards to organisational outcomes, the organisation's privacy
policy and procedures, and the work practices of team members
with regard to these requirements
3.2 Determine and ensure the integrity, confidentiality, security and
availability of information as required by the organisational policy
3.3 Ensure continued confidentiality and proprietary rights of
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stakeholders' interests
3.4 Contribute to the creation or updating of the organisation's
privacy policy and procedures to align with privacy legislation
3.5 Distribute new or revised policy and procedures to
stakeholders
3.6 Implement new work procedures and collect feedback from
stakeholders
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A
student can only achieve competence when all assessment components listed under “Purpose of
the assessment” section are recorded as competent. Your trainer will give you feedback after the
completion of each assessment. A student who is assessed as NYC (Not Yet Competent) is eligible
for re-assessment.
Resources required for this assessment
 Computer with relevant software applications and access to internet
 Weekly eLearning notes relevant to the tasks/questions
Instructions for Students
Please read the following instructions carefully
 This assessment has to be completed In class At home
 The assessment is to be completed according to the instructions given by your assessor.
 Feedback on each task will be provided to enable you to determine how your work could be
improved. You will be provided with feedback on your work within two weeks of the assessment
due date. All other feedback will be provided by the end of the term.
 Should you not answer the questions correctly, you will be given feedback on the results and
your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge
and skills to be deemed competent for this unit of competency.
 If you are not sure about any aspect of this assessment, please ask for clarification from your
assessor.
 Please refer to the College re-assessment for more information (Student handbook).
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Assessment - Written exemplar
Part A –Project Case Study Scenario [100 marks]
Introduction
You have recently joined work as Compliance Manager at BC Software Pty Ltd (BCSoft). You report
to the Team Manager.
Organisational Information
BC Software Pty Ltd (BCSoft) is an I.T organisation developing software for schools in NSW. The
company has been in business for seven years and employs a staff of 20 people ranging for
managerial, marketing and sales, development personnel’s. BCSoft is a member of Australian
Computer Society (ACS). I.T staffs are required to register as Professional members of ACS
Organisational Structure
ICT Copyrights and Ethics, Assessment 1, v_2.0 Page 4
I.T Manager
Project Manager
Chief Executive Officer
Sales / Marketing ManagerProject Team Leader
Compliance Manager
Chief Operating Officer
Accounts Manager
StaffStaff Staff Staff

T-1.8.1
Compliance Manager Responsibilities
 Conduct periodic internal reviews or audits to ensure that compliance procedures are followed.
 Conduct or direct the internal investigation of compliance issues.
 Assess product, compliance, or operational risks and develop risk management strategies.
 Conduct environmental audits to ensure adherence to environmental standards.
 Identify compliance issues that require follow-up or investigation.
 Disseminate written policies and procedures related to compliance activities.
 File appropriate compliance reports with regulatory agencies.
 Verify that software technology is in place to adequately provide oversight and monitoring in all
required areas.
 Analyse legislation and standards related to copyright, professional conduct and privacy and apply
to BC Software Pty Ltd.
 Contribute to the review and development of code of ethics, and monitor the workplace to ensure
code of ethics is appropriate and being applied
 Contribute to the review and development of a privacy policy, and monitor the workplace to ensure
the policy is appropriate and being applied
 Ensure the adherence to copyright, ethics and privacy in Project team.
Organisation Copyright Policy
You have researched the organisational website and documents and found following information
regarding copyright policy.
COPYRIGHT TERMS OF USE
© [name of rightsholder or rightsholders] [publication year]:
e.g. © BCSoft PtyLtd and contributors 2017
[date of terms of use]
Except as permitted by the copyright law applicable to you, you may not reproduce or communicate
any of the content on this website, including files downloadable from this website, without the
permission of the copyright owner.
The Australian Copyright Act allows certain uses of content from the internet without the copyright
owner’s permission. This includes uses by educational institutions and by Commonwealth and State
governments, provided fair compensation is paid. For more information, see www.copyright.com.au
and www.copyright.org.au.
The owners of copyright in the content on this website may receive compensation for the use of their
content by educational institutions and governments, including from licensing schemes managed by
Copyright Agency.
We may change these terms of use from time to time. Check before re-using any content from this
website.
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 DOWNLOADED FILES
For files downloadable from your website:
 in your terms of use, cover the use of files downloadable from your site as well as the use
of content from webpages;
 include the copyright symbol (©), the name of the copyright owner, and the URL for the
terms of use, in each downloadable file (if possible, on each page of the downloadable
file: once a document has been downloaded, schools may copy parts of it and those parts
may not include the copyright notice or terms of use)
 if you invite visitors to your site to download and print documents from the site, make sure
that invitation is subject to your terms of use; and
 add metadata to your files covering the terms of use
Reference: https://www.copyright.com.au/about-copyright/website-terms/
Code of Conduct and Ethics
You have researched the organisational documents and found following information regarding code of
ethics for organisation and staff of the BCSoft Pty Ltd.
Code of Conduct and Ethics Policy
Purpose:
The Code of Conduct and Ethics Policy sets out the ethical principles and professional
standards of conduct all staff and contractors employed by BCSoft are expected to adopt in the
course of their employment, and in the performance of their duties
Scope:
This policy applies to all staff and contractors and is additional to the legal, moral and duty of care
obligations required.
Policy Statements:
BCSoft is committed to maintaining a Code of Conduct and Ethics that outlines the standards of
behaviour expected of staff and contractors; their rights; and ethical standards expected of them to
promote sound professional behaviour in order to safeguard the welfare of our Clients and the
integrity of BCSoft.
Our organisational values, moral imperatives and ethical principles will form the basis for the
development of this code.
Failure to adhere to the Code of Conduct and Ethics can result in disciplinary action that may lead to
the termination of employment and/ or contractor work with BCSoft.
Procedure:
The Chief Executive Officer in consultation with the Leadership Team will issue and maintain a Code
of Conduct and Ethics that will apply to all BCSoft staff and contractors.
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Performance Standards:
All staff and contractors fully understand and comply with the Code of Conduct and Ethics.
All staff and contractors have access to the Code of Conduct and Ethics.
Alleged breaches of the Code of Conduct and Ethicsare reported to a staff member’s or
contractor’simmediate supervisor.
Consultation Process:
Project Team Leaders,Managers and Staff
Implementation Responsibility:
Project Team Leaders, Managers and Staff
Compliance with Policy and Lawful Directions
It is expected that you will:
comply with BCSoft's policies and procedures;
obey any lawful direction given by your supervisor or any other person having the authority to give
direction;
adhere to legislative and contractual obligations placed on BCSoft.
Conflict of Interest:
It is expected that you will:
not allow private interests to adversely affect your performance or impartiality;
not give preference to any person or organisation as a result of any privateassociation with that
person or organisation;
make an immediate disclosure to your supervisor when it is considered that a conflict of interest
might arise for you or other families of staff;
advise your supervisor or manager where any benefit has been offered or received from an outside
source;
not seek to unduly influence any person to obtain promotion, transfer or other advantage.
Work Health and Safety
It is expected that you will:
co-operate in ensuring that the highest possible health and safety standards are maintained through
all BCSoft's activities;
take reasonable care to ensure your own safety at work and avoid adversely affecting the health,
safety and welfare of any other person;
use or wear any protective equipment or clothing required to be used or worn;
immediately report any situation at the workplace which may constitute a hazard to any person;
report any accident or incident immediately.
Use of Property and Equipment
It is expected that you will:
 use BCSoft property and equipment for its intended purpose;
 ensure that BCSoft property and equipment is properly cared for and maintained;
 not give away, lend, destroy, or otherwise dispose of BCSoft property unless the action is
authorised, regardless of the age of the property or damage to the property
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T-1.8.1
Code of Ethics
Ethics are a set of principles by which behaviour can be judged to be right or wrong. Our Code of
Ethics sets the minimum standards of behaviour expected of BCSoft staff and contractors.
Guidelines on the Code of Ethics for BCSoft staff and contractors
The guidelines are intended to ensure that staff and contractors of BCSoft will deliver services
inaccordance with ‘OurPurpose’and the following principles:
 Staff and contractors should perform their duties with professionalism and integrity.
 Staff and contractors should effectively and efficiently serve our Clients.
 Fairness and equity must be observed by our staff and contractors in dealings with Clients and
stakeholders.
 Real or potential conflicts of interest are to be avoided.
Duty of Care
Staff and contractors are expected to practice General Duty of Care at all times. General Duty of Care
refers to avoiding doing anything that would foreseeable cause harm to any person. Duty of Care is a
requirement that a person, acts reasonably towards others and the public with reasonable attention
and caution to avoid acts or omissions that could expose people, for whom there is responsibility, to a
reasonably foreseeable risk of injury or harm.
Financial Probity and Accountability
Staff and contractors must ensure that in financial matters, including the handling of monies, they are
fully accountable for all transactions or advice. Staff and contractors undertaking financial
responsibilities, must observe all relevant legislative and regulatory requirements, and BCSoft’s
financial policies and procedures.
Diligence
Staff and contractors must perform their duties diligently in order to contribute effectively to achieve
the desired performance of their workplace. Any staff member who is negligent, careless, indolent,
inefficient, or incompetent in the discharge of her/his duties will face disciplinary action.
Punctuality
Staff must be punctual in attendance, be on duty for the whole of normal working hours and must
inform their manager if they will be absent from work.
Wastage and Extravagance
Staff and contractors must strive to attain value for money and avoid wastage or extravagance with
usage of BCSoft’s resources. Facilities and other physical resources must be used for their
appropriate purpose and maintained appropriately. If possible, staff and contractors should identify
improvements to systems and procedures to achieve effective and efficient use of BCSoft’s resources
Courtesy to Clients and the Public
Staff and contractors must be courteous and polite at all times in dealings with clients and the public.
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T-1.8.1
Criminal Offences
Any criminal offence or driving conviction of which a staff member or contractor has been found guilty
either prior to commencing, or during employment with BCSoft, except where the offence is covered
by a prescribed spent convictions scheme, must be advised to their manager who shall report it to the
Chief Executive Officer. If a staff member or contractor is charged with any criminal offencepunishable
by imprisonment or is subject to legal proceedings in a civil court, the staff member or contractor must
immediately advise their manager who shall report it to the Chief Executive Officer.
Gifts and Favours
It is unacceptable for staff and contractors to encourage gifts or favours for services provided in
connection to their official duties for themselves or their family. Staff and contractors can accept gifts
or favours up to the value of $50 if they are given freely. Gifts cannot be in the form of cash or
negotiable instruments. When a gift or favour is received, staff and contractors must declare it to their
manager. If staff and contractors believe that a gift is given to induce favoured treatment, their
manager must be advised immediately, who shall report to the Chief Executive Officer. Gifts valued
over $50 will remain the property of BCSoft.
Invitations
Staff and contractors are sometimes invited by other organisations to attend events. Staff and
contractors may accept invitations in consultation with their managerif their attendance will be
regarded as mutually reciprocal or will enhancenetworking.In accepting invitations, staff and
contractors must be aware that they are representing BCSoft.
Fairness
Staff and contractors must treat all people fairly, with sensitivity and involve them in decisions that
affect them. Staff and contractors must beresponsible for any decisions made and ensure that they
have observed the legal requirements, established the facts and avoid improper exercise of powers.
Political Participation
Staff and contractors may participate in a political party but must advise the Chief Executive Officer
when they are endorsed as a candidate for a political party or as an independent in an election.
Outside Employment
Before engaging in outside employment or in the conduct of a business, trade or profession, staff and
contractorsmust consult with their manager to ensure the outside employment will not adversely affect
their ability to perform their contract of employment, or give rise to a conflict of interest
Work Environment
BCSoft aims to foster and maintain good working relations. Staff and contractors must respect, and
seek when necessary, the opinions of other staff and contractors and acknowledge their contribution.
Reporting of Unethical Behaviour
Staff and contractors must report any unethical behaviour or wrongdoing by any other staff member,
contractor or third party to an appropriate senior officer, without the fear of reprisal. Unethical
behaviour may include any action that a staff member or contractor believes is a violation of the law,
policy, or regulation, or represents gross mismanagement, or is a danger to health or safety.
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Equal Employment Opportunity
BCSoft is committed to fairness and non-discrimination to maintain standards of equity, ethical
conduct and accountability. All staff and contractors must ensure that BCSoft’s work environment is
free of discrimination and harassment.
Occupational Health and Safety
BCSoft is committed to a healthy, safe and secure work environment and staff and contractors are
expected to become familiar with Occupational Health and Safety Regulations and legal obligations
that impact on the way in which they undergo their duties. No smoking is permitted in BCSoft’s
facilities, including offices, workplaces and motor vehicles.
Access and Equity
BCSoft will ensure that all Clients, staff and contractors regardless of race, culture, religion, gender or
language are equally able to benefit from, and participate in, its activities. Staff and contractors should
assist in identifying and eliminating any barriers to full access and equity so that BCSoft can
communicate more effectively with its Clients.
Copyright and Intellectual Property
BCSoft retains the copyright of any work or intellectual property produced by staff and contractors
during their employment. Staff and contractors may retain the copyright or intellectual property of work
only upon approval by the Chief Executive Officer, or if they can substantiate that BCSoft’s time,
name, information or resources were not used in its production.
Code of Ethics for members of ACS
 The Primacy of the Public Interest:
You will place the interests of the public above those of personal, business or sectional interests.
 The Enhancement of Quality of Life:
You will strive to enhance the quality of life of those affected by your work.
 Honesty:
You will be honest in your representation of skills, knowledge, services and products.
 Competence:
You will work competently and diligently for your stakeholders.
 Professional Development:
You will enhance your own professional development, and that of your colleagues and staff.
 Professionalism:
You will enhance the integrity of the ACS and the respect of its members for each other.
Reference: https://www.acs.org.au/content/dam/acs/acs-documents/Code-of-Ethics.pdf
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T-1.8.1
Privacy Policy
You have researched the organisational documents and found following information regarding privacy
information for organisation and staff of the BCSoft Pty Ltd.
Privacy Policy for Websites
This following document sets forth the Privacy Policy for the BCSoft Pty Ltd website,
www.bcsoft.com.au.
BCSoft Pty Ltd is committed to providing you with the best possible customer service experience.
BCSoft is bound by the Privacy Act 1988 (Cth), which sets out a number of principles concerning the
privacy of individuals.
Collection of your personal information
There are many aspects of the site which can be viewed without providing personal information,
however, for access to future BCSoft customer support features you are required to submit personally
identifiable information. This may include but not limited to a unique username and password, or
provide sensitive information in the recovery of your lost password.
Sharing of your personal information
We may occasionally hire other companies to provide services on our behalf, including but not limited
to handling customer support enquiries, processing transactions or customer freight shipping. Those
companies will be permitted to obtain only the personal information they need to deliver the service.
BCSoft takes reasonable steps to ensure that these organisations are bound by confidentiality and
privacy obligations in relation to the protection of your personal information.
Use of your personal information
For each visitor to reach the site, we expressively collect the following non-personally identifiable
information, including but not limited to browser type, version and language, operating system, pages
viewed while browsing the Site, page access times and referring website address. This collected
information is used solely internally for the purpose of gauging visitor traffic, trends and delivering
personalized content to you while you are at this Site.
From time to time, we may use customer information for new, unanticipated uses not previously
disclosed in our privacy notice. If our information practices change at some time in the future we will
use for these new purposes only, data collected from the time of the policy change forward will adhere
to our updated practices.
Changes to this Privacy Policy
BCSoft reserves the right to make amendments to this Privacy Policy at any time. If you have
objections to the Privacy Policy, you should not access or use the Site.
Accessing Your Personal Information
You have a right to access your personal information, subject to exceptions allowed by law. If you
would like to do so, please let us know. You may be required to put your request in writing for security
reasons. BCSoft reserves the right to charge a fee for searching for, and providing access to, your
information on a per request basis.
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Contacting Us
BCSoft welcomes your comments regarding this Privacy Policy. If you have any questions about this
Privacy Policy and would like further information, please contact us by any of the following means
during business hours Monday to Friday.
Call: (02) XXXX XXXX
Post: Attn: Privacy Policy,
BCSoft,
123 George Street,
NSW2000,
AUSTRALIA
E-mail: privacy-policy@ BCSoft.com.au
Organisational Problem / Issues
Your recent internal audit has identified issues with compliance with copyright, ethics and privacy
standards in the organisation.
Below is list of issues identified during the audit.
 Copyright Issues
o Pirated Software: The I.T staff had set up a computer network using the pirated
operating software.The staff believedthis will achieve great savings by networking the
business computer using the software.
o Copyright register: Copyrighted register was missing from the office.
o Copyright notice: Copyright notice was missing from the photocopiers
o Downloading licensed material: Staff downloaded software, movies, music from
internet.Completed books were copied using the photocopiers in workplace.
o Company Logo: Staff was using corporate logo without permission in their personal
email.
o Photos without permission:Images were published on website without permission
or attribution.
o Plagiarism: Project reports were copied from the internet.
 Ethical Issues
o A programmer was trying to write a large database program needed by the
organisation. Programmers in BCSoft are encouraged to write about their work and to
publish their algorithms in professional journals. After months of tedious
programming, the programmer was stuck on several parts of the program. The I.T
manager, not recognising the complexity of the problem, wanted the job completed
within the next few days. Not knowing how to solve the problems, the programmer
remembered that a co-worker had given source listings from his current work and
from an early version of a commercial software package developed at another
company. On studying these programs, the programmeridentified two areas of code
which could be directly incorporated into his own program. He used segments of code
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T-1.8.1
from both his co-worker and the commercial software,
but did not tell anyone or mention it in the documentation. He completed the project
and turned it in a day ahead of time.
o A software consultant is negotiating a contract with a local school to design their
online learning system [OLS]. He recommends they select the OLS system out of
several available systems on the market. The consultant fails to mention that he is a
major stockholder of the company producing OLS software.
 Privacy
o Data breaches [Theft or loss: Computers and laptops, portable electronic devices,
electronic media, paper files]: Records, including name, Tax File number [TFN]& date
of birth, stolen from the home of an employee who "improperly took the material
home."
o Insecure storage or transmission of Personally Identifiable Information (PII) and other
sensitive information: Files containing SSNs generated by a web form stored in the
same publicly-accessible directory as the web form.
o Password revealed: Staff were using each other’s password to login to computers.
o Computer infected with a virus or other malware
o Improperly configured or risky software
o Insecure disposal & re-use: A computer at a school containing names, TFN’s, and
some financial aid information for students was disposed of before the hard drive was
wiped.
o Contractor computer compromised: A laptop containing the names, TFN’s and credit
card information for school teachers was stolen from the car of a contractor hired to
develop software for the School.
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Your task:
You will develop and implement copyright, ethics and privacy policies and procedures in report format
addressing the issues identified in the internal audit [see Organisational Problem / Issues, Page 12-
13].Arrange time with Project Manager [Trainer] to obtain signoff.
Report requirement:
 Introduction [3 marks]
 Task 1: Copyright [30 marks]
o Research, analyse legislation and standards related to copyright, professional conduct and
privacy and update the organisational copyright policy and procedure addressing the issues
identified in the internal audit
o Develop copyright notice, copyright register, copyright checklist to be used in the organization
to ensure adherence to copyright requirement
o Create and update staff with email containing minutes of meeting to ensure organisational
copyright requirements are adhering to these requirements
 Task 2: Ethics [25 marks]
o Review and update the appropriate code of ethics policy and procedure, both organisational
and ICT specific addressing the issues identified in the internal audit.
o Develop Code of ethics notice, ethical standards checklist to be used in the organization to
ensure adherence to ethical requirement
o Establish a review and grievance procedure to enable confidential reporting of ethical issues.
 Task 3: Privacy [25 marks]
o Review and update the appropriate privacy policy and procedure, both organisational and ICT
specific addressing the issues identified in the internal audit.
o Develop privacy internal review document, privacy checklist to be used in the organisation to
ensure adherence to the integrity, confidentiality, security and availability of information as
required by the organisational policy
o Create and update staff with email containing minutes of meeting to ensure organisational’s
new work procedures are adhered to the privacy requirement
 Conclusion [3 marks]
 References [2 marks]
 Document sign-off[2 marks]
 Appendix [10 marks]
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T-1.8.1
Requirements and Deliverables:
Following are guidelines for the submission of assignment.
 Use size A4 paper and leave at least a 3 cm margin. This is the best format for both
marking and photocopying.
 Cover page
 Table of content
 Introduction/Purpose
 Header containing, Student Name, Number, Subject Name and Assessment number.
 Page number in the footer at the bottom right corner
 Text - 12 pt. Times New Roman
 Paragraph - Single spaced, 12 pt. Times New Roman
 Obtain screen dumps to add to your evidence if required.
 Make a duplicate copy of each assignment for your backup
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Assessment – Marking Guide
Task Description MARKS
Introduction /3 Marks
Copyright 30 marks
Research,analyse legislation and standards related to copyright,
professional conduct and privacy and update the organisational
copyright policy and procedure addressing the issues identified in the
internal audit
/10
Develop copyright notice, copyright permission form, copyright register,
copyright compliance policy, copyright checklist to be used in the
organization to ensure adherence to copyright requirement
/15
Create and update staff with email containing minutes of meeting to ensure
organisational copyright requirements are adhering to these requirements
/5
Ethics 25 Marks
Review and update the appropriate code of ethics policy and procedure, both
organisational and ICT specific addressing the issues identified in the internal
audit.
/10
Develop Code of ethics notice, ethical standards checklist to be used in the
organization to ensure adherence to ethical requirement
/10
Establish a review and grievance procedure to enable confidential reporting
of ethical issues.
/5
Privacy 25 Marks
Review and update the appropriate privacy policy and procedure, both
organisational and ICTspecific addressing the issues identified in the internal
audit.
/10
Develop privacy internal review document, privacy checklist to be used in the
organisation to ensure adherence to the integrity, confidentiality, security and
availability of information as required by the organisational policy
/10
Create and update staff with email containing minutes of meetingto ensure
organisational’s new work procedures are adhered to the privacy requirement
/5
Conclusion /3
References /2
Document sign-off /2
Appendix /10
Total Marks /100
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T-1.8.1
ICT Copyrights and Ethics
Student Assessment Report for
BC Software Pty Ltd
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Table of Contents
Introduction [3 marks]......................................................................................................19
Copyright [30 marks]........................................................................................................20
Ethics [30 marks]..............................................................................................................21
Privacy [30 marks]............................................................................................................22
Conclusion [3 marks]........................................................................................................23
References [2 marks]........................................................................................................24
Document Sign-off Sheet [2 marks]................................................................................25
Appendix [10 marks]........................................................................................................26
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T-1.8.1
Introduction [3 marks]
BC Software Pvt LTD. is the organization which provides I.T services to the schools. The
compliance manager is responsible for the internal reviews which ensures the clarity in the
workings of the organization. Apart from that the review includes the analysis of the
legislation and the standards related to the copy right and the code of ethics regarding the
professional conducts. The main purpose of the report is to develop the idea regarding
ethics, privacy policies and the copyright policies and their relevance with respect to the
issues in the organization mentioned in the internal audit. In order to do this the copy right
policies and the ethical conducts regarding the professional practices have been discussed in
this study The discussion addresses the issues in the organization regarding the privacy and
the copyright policies. In case, if the employees of the BC Soft fails to maintain any ethical
conduct in the organization he or she will be penalized or can be terminated from the service.
The action taken will be dependent in the intensity of the violation of the action. In case, if the
organization fails to maintain any ethical conduct , the company will give the penalty for the
doing.
According the given case situation, the employees of the BC Soft uses the code of the other
person without the permission while developing the database. The main issue in this case is
that that employee did not acknowledge the writer of the code before the using of the code.
This is surely an unethical practice and the organization should take the necessary steps for
the doings of this unethical practice.
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Copyright [30 marks]
 Copyright Law
The copyright law ensures that the content of the website developed and maintained by BC
Soft Pty. Ltd will not be used by the other party or the organization without the permission
of the BC Soft. However, the Australian government allows the use of the content of the
website without copyright owner’s permission by the educational and Commonwealth and
the state governments by providing the compensation of the owner of the content
 Copyright policy and procedure
The Australian Government permits the use of the content from the one website by giving the
compensation to the owner of the content or the website. In that case, the permission is needed to be
taken from the owner of the content o the website after giving the compensation the permission of
using the content can be followed. . In this case, the use of the content provided by the BC can be
used by the third party organization by giving the compensation to the BC Soft Pvt Ltd. Without the
permission the content of the website cannot be used and the files cannot be downloaded from the
website.
 Copyright notice [Poster, banner,etc]
There are certain Dos and Don’ts in the copyright notice. The use of the link to the own
term can be used in development of the website. The separate web page can be created for
the use of the owner. A lawyer can be indulged in order to validate the authenticity of the
website.
 Copyright permission form
The permission of the copyright can be generated from the owner of the content. The
government of the Australia has permitted to use the content from the other owner after giving
the owner a compensation. In this case the content of the BC Soft can be used only after
taking permission from the company and in this case, the compensation is needed to be given
to the BC Soft.
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 Copyright register
There is no registration system present in the copy right process in Australia. The validation
and the registration of the copyright is automatic process. The copyright protection is free
and automatic from the time the owner starts working on the original content.
 Copyright compliance policy
The compliance policy of the copyright is the responsibility of the individuals and the
organizations. In case if the employees of the organization come to know that the action or
the work taken by them will infringe the work of the third party , they must suspend the work.
 Copyright checklist
Attributes Status
Identification of the parties for the
agreement process.
The parties that are using the web content of
the organization are recognized and the
agreement between the BC Soft and those
other organizations are carried out in a
proper way.
Identification of the copyright material The material for which the copyright is
needed , identified properly.
Specification of the owners The BC Soft makes it sure to mention the
organization as the owner of the content of
the website maintained by the BC Soft.
Rights and the permission are granted to the
third party after receiving the compensation
.
The BC Soft grants the permission to the
third party after they receive the
compensation for the content.
Maintaining the timeline. The BC Soft provides the validation of the
permission during the agreement of the
copyright with the other organization.
Clarity n the payment. BC Soft makes the detailed calculation of the
payment for the content apart from that the
organization keeps the official record of the
payment.
Credit to the author. In some cases BC Soft ensures that the credit
of the author must be provided during the
use of the content.
Specification of the owner After giving the permission for using the
content , the specification of the owner of
the content is done in a accurate way by the
company.
Design Act The application of the rules regarding the
Design Act is applicable for the copyright of
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T-1.8.1
the artistic work.
Providing the warranty The warranty of the copyright is provided by
the BC Soft.
 Minutes of meeting [Attach in Appendix]
Refer to appendix 1.
Ethics [30 marks]
 Code of ethics
The ACS code of ethics has the six attributes mentioned that will make an action ethical in the
profession.
[1] Giving the priority of the public interest: The professionals should keep the interest of
the public in the highest priority.
[2] Enhancing the quality of life: The act and the practice done by the professionals
should deliver the service that will enhance the quality of the life of the people.
[3] Honesty: The professionals should be honest about reviewing the work and the
service and they should provide right information to the people.
[4] Competence: The work carried out by the professionals will be exclusively for the
stakeholders and the clients of the organization.
[5] Professional development: The action and the practice taken by the professionals
should develop the professionalism of the other professional in the industry.
[6] Professionalism: The integrity of the society will be maintained by the practice carried
out by the professionals.
 Code of ethics policy and procedure
Code of conduct: The code of conduct ensures the application of the ethical practices and
professional standards for the staff and the contractors in the organization. BC Soft has
taken some steps to maintain the code of conduct in the organization and ethical practices
which will help to maintain the standards of the organization along with the welfare of the
clients.
The employee who will violate the code of conduct in the organization may face the
termination from the employment. The code of conduct is said to be maintained by all the
employees in the organization under the leadership of the Chief Executive Officer.
 Code of ethics notice
It is expected from the employees that they will follow all the rules and company policies like
maintaining the performance standards, taking the responsibility and abide by the rules and
the lawful directions during the working with the organization. Apart from that the
employees will not put the private interest of their own above the goal and the objective of
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T-1.8.1
the company. They will maintain a safety safe guards while
working. The workings of the professionals and the employees should maintain all the
attributes of the code of ethics mentioned by the ACS.
 Ethical standards checklist
Attributes Status
Giving priority to the public interest BC Soft tries to give the priority to the
public interest through providing the
sustainable service
Enhancing the quality of the life The main objective of the organization is
to enhance the quality of the society
people by providing the betterment of
the services
Honesty The organization provides all the details
to its stakeholders and tries to maintain
the clarity in the working procedure.
Competence The organization makes it sure that the
service they are providing is inclusively
to the stakeholders of the company.
Professionalism The organization tries to maintain the
professionalism in doing the business.
 Review the grievance procedure
In case, if the employees of the BC Soft fails to maintain any ethical conduct in the
organization he or she will be penalized or can be terminated from the service. The action
taken will be dependent in the intensity of the violation of the action. In case, if the
organization fails to maintain any ethical conduct , the company will give the penalty for the
doing.
According the given case situation, the employees of the BC Soft uses the code of the other
person without the permission while developing the database. The main issue in this case is
that that employee did not acknowledge the writer of the code before the using of the code.
This is surely an unethical practice and the organization should take the necessary steps for
the doings of this unethical practice.
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Privacy [30 marks]
 Privacy law
The privacy law regarding the Privacy Act 1988 has the following principals-
[1] The personal information which also includes the privacy policy should be managed
in a open and in a transparent way.
[2] The person or the entity that will try to access the content anonymously will be
predicted by the system.
[3] The collection of the personal information will be done by giving the notice to the
individual person.
[4] This act is also concerned about the processing of the personal information.
[5] This act also ensures the maintenance of the quality of the personal information.
[6] This act also ensures the security and the confidentiality of the personal information.
[7] This act gives the right to the each person to get the access of their own personal
information.
[8] The act also mentioned about the way of using and disclosing the personal
information.
 Privacy policy and procedure
The maintenance of the privacy procedure includes the following steps:
[1] Following the privacy act:
In this section the discussion about the specific areas of laws including the Australian
Privacy Principals, credit reporting provisions are maintained and discussed.
[2] Other legislation:
In this section the discussion is about the commonwealth privacy related legislation.
This areas includes the handling of telecommunication, criminal problems and the
data matching and keeping of the personal property security registers.
[3] Keeping of the privacy register:
The privacy register is maintained by the Australian Information Commissioner
which includes code registers and opt-in-register.
[4] Determinations
The Australian Information Commission can determinate the complaints about the
privacy .
[5] CII reports
The Australian Information Commissioner can make the investigations in case of
breaching of the privacy.
[6] Assessments
Australian Information Commissioner can make the assessments for the public or
the private sector organizations.
[7] Privacy jurisdictions
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It holds the information regarding privacy jurisdictions.
 Privacy internal review document:
There are certain issues regarding the security and the privacy of the company. These issues
are data breaches, unauthorized access, insecure storage and the reveling of the password.
However, it can be assumed that application of the privacy law and the maintain those law
will help to prevent these issues in the organization.
 Privacy checklist
Attributes Checklists
Following the privacy act Partially maintained by the BC Soft
Other legislation Not properly maintained by the BC Soft
Keeping of the privacy register Maintained by the organization
Determinations Maintained by the organization
CII reports Maintained by the organization
Assessments Maintained by the organization
Privacy jurisdictions Partially maintained by the organization.
 Minutes of meeting[Attach in Appendix]
Refer to the Appendix 1.
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Conclusion [3 marks]
It can be concluded from the above discussion that the BC Soft maintains the
ethical practice in the organization. However, there is a need for the
improvement o the ethical and the security maintaining process un the
organization. The action done by the employees in the BC Soft regarding the
coding of the database is not an ethical practice. On the other hand the
organization is also facing some security issues like the breaching of the data and
the leak of the password which includes the unauthorized access of the database
and the system. These issues can be prevented by application of the privacy and
the ethical code in the working of the organization. In order to review the
internal audit, the checklist for both the ethical and the privacy related fact are
evaluated. The overall discussion will ensure the current internal view of the
organization which eventually opens up the opportunity for the organization for
the further improvement.
References [2 marks]
Oaic.gov.au. (2018). Privacy law| Office of the Australian Information Commissioner -
OAIC. [online] Available at: https://www.oaic.gov.au/privacy-law/ [Accessed 2 Jun.
2018].
Oaic.gov.au. (2018). Australian Privacy Principles| Office of the Australian Information
Commissioner - OAIC. [online] Available at:
https://www.oaic.gov.au/privacy-law/privacy-act/australian-privacy-principles
[Accessed 2 Jun. 2018].
Privacy.org.au. (2018). Australian Privacy Foundation – Defending your right to be free
from intrusion. [online] Available at: https://www.privacy.org.au/ [Accessed 2 Jun.
2018].
Tonoli, P., Tonoli, P., Tonoli, P., Tonoli, P. and Jackson, L. (2018). Electronic Frontiers
Australia | Promoting and protecting digital rights in Australia since 1994.. [online]
Efa.org.au. Available at: https://www.efa.org.au/ [Accessed 2 Jun. 2018].
Acs.org.au. (2018). [online] Available at: https://www.acs.org.au/content/dam/acs/acs-
documents/Code-of-Ethics.pdf [Accessed 2 Jun. 2018].
Shrm.org. (2018). JOSSO 2 - Processing .... [online] Available at:
https://www.shrm.org/resourcesandtools/tools-and-samples/policies/pages/
cms_014093.aspx [Accessed 2 Jun. 2018].
Recruiting Resources: How to Recruit and Hire Better. (2018). Employee Grievance
Policy Template | Workable. [online] Available at:
https://resources.workable.com/grievance-procedure [Accessed 2 Jun. 2018].
Copyright.org.au. (2018). Home. [online] Available at: http://www.copyright.org.au/
[Accessed 2 Jun. 2018].
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T-1.8.1
Legislation.gov.au. (2018). Federal Register of Legislation -
Australian Government. [online] Available at:
https://www.legislation.gov.au/Series/C1968A00063 [Accessed 2 Jun. 2018].
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Document Sign-off Sheet[2 marks]
 Fill the document with details
Document Name: Manager:
Start Date: Completion Date:
Goal:
Clients:
By signing this document, I acknowledge that I
have delivered all the stated deliverables at the
agreed to quality levels.
By signing this document, I acknowledge that I
have received all the stated deliverables at the
agreed to quality levels.
Compliance Manager Name and Signature: Project Manager Name and Signature:
Date: Date:
Remarks
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Appendix[10 marks]
Appendix 1:
To,
The Employees of the BC Soft.
Sub: Discussion regrading the maintenance of the copyright issues.
Dear All,
The company is arranging a meeting to discuss about the importance of maintaining the
copyright in the organization.
Recently it has been seen that a employee of the organization has uses a chuck of code for the
development of the data base with out taking the copy right of the code from the owner. It has been
raised some ethical and the copyright issues for the company.
In order to discuss the issue and taking the opinions about the other employees about this matter the
meeting has been arranged.
It is expected from all the employees to join the meeting so that a solution to this problem can be
found.
Thanking you
BC Soft Pvt. Ltd.
ICT Copyrights and Ethics, Assessment 1, v_2.0 Page 29