BC Software: Developing Workplace Sustainability Policy & Procedures

This report outlines a comprehensive sustainability policy and procedures for BC Software Pty Ltd (BCSoft), addressing key areas such as waste reduction, energy efficiency, and resource management. It details the scope of the sustainability policy, including its purpose, definitions, and policy statement, emphasizing responsibility and legislative context. The report includes meeting agendas and minutes, recommendations for policy options based on effectiveness, cost, and timeframes, and an implementation strategy utilizing the PDCA cycle. Furthermore, it covers the communication of the sustainability policy, procedures for the Reduce, Reuse, and Recycle program, an action plan for continuous improvement in resource efficiency, and record-keeping methods. The final sections address the review of the policy implementation and modifications to the procedures for enhanced sustainability.

T-1.8.1
SUSTAINABILITY IN WORKPLACE
REPORT FOR BC SOFTWARE PTY LTD
(BcSoft)
SUBMITTED TO: _____________
Managing Director
BC Software Pty Ltd (BCSoft)
SUBMITTED BY: -----------
Sustainability Manager
DATE: DD MONTH YYYY
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Table of Contents
1. Task 1: Develop workplace sustainability policy........................................................................3
1.1 Scope of sustainability policy...................................................................................................3
1.2 List and identify the type of information.................................................................................4
1.3 Meeting agendas and minutes.................................................................................................4
1.4 Recommendations for policy options based on likely effectiveness, cost and timeframes.....5
1.5 Implementation Strategy.........................................................................................................5
2. Task 2: Communicate workplace sustainability policy...............................................................5
2.1 Promote your new workplace environmental sustainability policy.........................................6
2.2 Communicate the Sustainability policy....................................................................................7
3. Task 3: Implement workplace sustainability policy....................................................................7
3.1 Procedures for the Reduce, Reuse and Recycle environmental sustainability program..........7
3.2 Action (strategy) plan for continuous improvement in resource efficiency.............................8
3.3 Record Keeping for Sustainability program.............................................................................8
4. Task 4: Review workplace sustainability policy implementation...............................................9
4.1 Presentation............................................................................................................................9
4.2 Modify the procedures............................................................................................................9
5. Bibliography.............................................................................................................................10
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1. Task 1: Develop workplace sustainability policy
1.1 Scope of sustainability policy
Purpose: The sustainability policy is developed for executing the activities of the
operative development. The purpose of the sustainability development would be helpful
for aligning the strategies for dealing with the probability of sustainability issues.
Scope: The alignment issues can result in forming the major problems for BC software
Pty Ltd would result in forming the major problems for the execution of the improved
functional issues and development.
Definitions: The sustainability problem would result in forming the utilization of the
effective implication development for the issues identified for the BC software Pty Ltd.
The sustainability policy is a set of rules defined for the execution of the activities in the
organization along with the definite solution to the definite problems.
Policy Statement: The new policy of BC software Pty Ltd. would take necessary steps
for decreasing the consumption of equipments and materials, improving the equipments
and materials, increasing the energy efficiency, space utilization, and reduction of office
waste.
Responsibility: The policy would be helpful for reducing the wastage of the materials
and effective utilization of the sustainability policy and deployment of the improved
operations. The major responsibilities of the sustainability operations are the factors that
would allow the utilization of the improved functional and development factors.
Legislative Context: The sustainability policies would be aligned with the industry
information and applicable legislative and occupational health and safety (OHS)
guidelines.
Associated Documents: Green Design of the activities of sustainability policy
Implementation: The implementation of the sustainability policy would be dependent on
the activities of,
 Green Power Implementation
 Reduction in the amount of waste produced
 Maximization of the reused amount
 Reusable office wastes that can be recycled
 Adopting the strategies for prevention of the pollution
 Environmental Management system adoption
Approved and version
Approval
Authority: CEO Original Issue Lack of Sustainability Policies
Policy Sponsor: Current Version: 1.02.130
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Policy Code 00SP-876 Review Date: 05/29/18
1.2 List and identify the type of information
Source of information Information
Past Reports Decomposition of the wastage
OHS rules Green Power utilization guidelines
Documentation Usage of the resources
State Regulations Strategy Implementation guide
Company Policies Sustainable Policy implementation
1.3 Meeting agendas and minutes
Record of Meeting
Next Meeting: 18th July, 2018
Recorded by: John Keith
Date: 7th June, 2018 Time: 10:00 AM Close:
Venue: Office of BC software Pty Ltd
Present: CEO, President, Vice President, Board Members, Documenter, Employees, and
Staffs
Issues: Decisions: Action by:
Wastage Generation Reducing the wastage by
implementing recycling items
Employees and Staffs
Excess Power Utilization Introduction of green power
utilization
Employees and Staffs
Lack of sustainability Development of the
sustainability policies
Employees and Staffs
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1.4 Recommendations for policy options based on likely effectiveness, cost and
timeframes
Some recommendations of the sustainability policy development and execution are,
a) Implication of the improved activity development using SDLC process
b) Feasibility analysis of the strategies using cost benefit analysis
c) Effective time frames would be deployed using proper project scheduling methods
d) Implementing PDCA cycle for easing the implementation
1.5 Implementation Strategy
Using PDCA cycle for the implementation of the sustainability policy would be helpful for
dealing with possible pitfalls. The PDCA cycle is deployed using planning, executing,
checking, and acting cycle. The implication of the PDCA cycle would be helpful for executing
the implication of the activities and using the implication of the professional execution of the
activities. The PDCA cycle would be helpful for using the alignment methods and forming the
implication of the sustainable development model.
Plan: planning the actions for the implementation of the program and development of the
activities
Develop: developing the operations and aligning the implication of the improved processes
for the sustainability practices
Check: Checking with the implementation of the activities for forming the utilization of the
green power
Act: The act considers the implementation of the rectification actions for the problems
identified in the system
2. Task 2: Communicate workplace sustainability policy
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Reduce,
Reuse &
Recycle
Sustainability Practices
All employees must follow
Eco-friendly practices
Social Gatherings for
promoting practices
Energy
Proper Utilization of the
energy is followed
Green Power is installed for
the office premise
Resources
Reducing wastages of office
supply
Integrating Recyclable and
Reusable resources
T-1.8.1
2.1 Promote your new workplace environmental sustainability policy
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2.2 Communicate the Sustainability policy
From <<_________________@****mail.com>>
To <<_________________@****mail.com>>
Subject Informing about the Sustainability Practices for BC Soft Pvt Ltd
Sir,
I am writing this email in regards of the upcoming sustainability practice for BC Soft Pvt Ltd.
The sustainability practices would help in forming the utilization of the improved activities
and implementing the possible solutions to the deployment of the activities favouring the
implication of the factors. The development model would be supported by the use of the
policy program of Reduce, Reuse and Recycle. The alignment would be helpful for forming
the utilization of the activities and supporting the implication of the proper development
model. The following is the schedule and planned activities for the sustainability practices for
the alignment of the activities.
Program Target Date Target
Numbers
Contact Details
Developing Environmental
Practices
15 July 2018 1 Josh Philip
+61 XXXX XXXX
Continuous Improvement Plan 27 July 2018 2 Leslie Symphony
+61 XXXX XXXX
Developing Responsibility Factors 12 August
2018
3 Andrew McIntyre
+61 XXXX XXXX
Auditing the Policy 16 August
2018
4 Kate Jones
+61 XXXX XXXX
Signing off the policy statement 24 August
2018
5 Amanda
Nicholson
+61 XXXX XXXX
3. Task 3: Implement workplace sustainability policy
3.1 Procedures for the Reduce, Reuse and Recycle environmental sustainability
program
Step 1: Following the existing environmental legislation
Step 2: Continuous Improvement of the Environmental Practices by considering and
assessing the required actions
Step 3: Emphasizing at all levels of employees for developing responsibility in improving the
operations
Step 4: Displaying and auditing the provided policies for improving the activities
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Step 5: Auditing the policy developed with the base of financial and professional attributes
3.2 Action (strategy) plan for continuous improvement in resource efficiency
The PDCA cycle is deployed using planning, executing, checking, and acting cycle. The
implication of the PDCA cycle would be helpful for executing the implication of the activities
and using the implication of the professional execution of the activities. The PDCA cycle
would be helpful for using the alignment methods and forming the implication of the
sustainable development model.
Plan: planning the actions for the implementation of the program and development of the
activities
Develop: developing the operations and aligning the implication of the improved processes
for the sustainability practices
Check: Checking with the implementation of the activities for forming the utilization of the
green power
Act: The act considers the implementation of the rectification actions for the problems
identified in the system
3.3 Record Keeping for Sustainability program
Item List Jan Feb Mar Apr May Jun
Photocopier pages
$1,000.0
0 $900.00 $810.00 $729.00 $656.10 $590.49
Laser printer pages $800.00 $760.00 $684.00 $615.60 $554.04 $498.64
MFD Pages $200.00 $190.00 $171.00 $153.90 $138.51 $124.66
Total reams paper $700.00 $665.00 $598.50 $538.65 $484.79 $436.31
Ream of paper $600.00 $570.00 $513.00 $461.70 $415.53 $373.98
Cost of paper
$1,200.0
0
$1,140.0
0
$1,026.0
0 $923.40 $831.06 $747.95
Laser printer toners
$2,000.0
0
$1,900.0
0
$1,710.0
0
$1,539.0
0
$1,385.1
0
$1,246.5
9
Printer toner cost
$1,100.0
0
$1,045.0
0 $940.50 $846.45 $761.81 $685.62
Photocopier toners
$1,500.0
0
$1,425.0
0
$1,282.5
0
$1,154.2
5
$1,038.8
3 $934.94
Photocopier toner
costs $600.00 $570.00 $513.00 $461.70 $415.53 $373.98
MFD Toners
$1,500.0
0
$1,425.0
0
$1,282.5
0
$1,154.2
5
$1,038.8
3 $934.94
MFD Toner Costs
$1,200.0
0
$1,140.0
0
$1,026.0
0 $923.40 $831.06 $747.95
Cost p.p. for
servicing $400.00 $380.00 $342.00 $307.80 $277.02 $249.32
Cost of servicing $200.00 $190.00 $171.00 $153.90 $138.51 $124.66
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Total print costs
$13,000.
00
$12,300.
00
$11,070.
00
$9,963.0
0
$8,966.7
0
$8,070.0
3
4. Task 4: Review workplace sustainability policy implementation
4.1 Presentation
4.2 Modify the procedures
Step 1: Following the existing environmental legislation for saving paper
Step 2: Continuous Improvement of the Environmental Practices for reducing the paper
usage by considering and assessing the required actions
Step 3: Emphasizing at all levels of employees for developing responsibility in improving the
operations for paperless activities
Step 4: Displaying and auditing the provided policies for improving the activities for
supporting the virtual books and reports
Step 5: Auditing the policy developed with the base of financial and professional attributes
towards the save paper agenda
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5. Bibliography
Arias-Maldonado, M., (2016). Real green: sustainability after the end of nature. Routledge.
Barr, S., (2016). Environment and society: Sustainability, policy and the citizen. Routledge.
Kontokosta, C.E. and Jain, R.K., (2015). Modeling the determinants of large-scale building
water use: Implications for data-driven urban sustainability policy. Sustainable Cities and
Society, vol. 18, pp.44-55.
Luthra, S., Garg, D. & Haleem, A., (2015). An analysis of interactions among critical success
factors to implement green supply chain management towards sustainability: An Indian
perspective. Resources Policy, vol. 46, pp.37-50.
McKinnon, A., Browne, M., Whiteing, A. & Piecyk, M. eds., (2015). Green logistics:
Improving the environmental sustainability of logistics. Kogan Page Publishers.
Mkhize, N. & Ellis, D., (2018). Consumer Cooperation in Sustainability: The Green Gap in an
Emerging Market. In Promoting Global Environmental Sustainability and Cooperation. pp.
112-135. IGI Global.
Noorman, K.J. & Uiterkamp, T.S. eds., (2014). Green households: domestic consumers, the
environment and sustainability. Routledge.
Norton, T.A., Zacher, H. & Ashkanasy, N.M., (2014). Organisational sustainability policies
and employee green behaviour: The mediating role of work climate perceptions. Journal of
Environmental Psychology, vol. 38, pp.49-54.
Tayleur, C., Balmford, A., Buchanan, G.M., Butchart, S.H., Ducharme, H., Green, R.E.,
Milder, J.C., Sanderson, F.J., Thomas, D.H., Vickery, J. & Phalan, B., (2017). Global
coverage of agricultural sustainability standards, and their role in conserving biodiversity.
Conservation Letters, vol. 10, no.5, pp.610-618.
Zezza, A., Henke, R., Lai, M., Petriccione, G., Solazzo, R., Sturla, A., Vagnozzi, A., Vanino,
S., Viganò, L., Smit, A.B. & van der Meer, R.W., (2017). Research for AGRI Committee-
Policy support for productivity vs. sustainability in EU agriculture: Towards viable farming
and green growth. European Parliament.
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