Project on Repair Work for Beachside Cottage: Analysis and Planning

This project report details the repair work for a beachside cottage, encompassing various project management aspects. The project begins with a communication plan, stakeholder prioritization, work breakdown structure (WBS), and RACI chart to define roles and responsibilities. The report then delves into scheduling, including the Activity-on-Node (AoN) diagram, time estimation using enumeration and two-pass methods, critical path analysis, and a Gantt chart. Furthermore, it addresses resource loading, budgeting, and reporting through Earned Value Management (EVM) and timeline reporting. Risk management and quality tools are also considered. Finally, the project concludes with change management, a transition plan, procurement closure, knowledge management, lessons learned, and customer feedback to ensure successful project completion and future improvements. This project provides a comprehensive approach to planning and executing a renovation project.

Running head: PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
Project on Repair work for Beachside cottage
Name of the Student
Name of the University
Author note

1PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
Table of Contents
1. Topic 4: Communication Plan, WBS and RACI.........................................................................3
1.1 Project Selection Exercise.....................................................................................................3
1.2 Stakeholder Prioritization Matrix..........................................................................................4
1.3 Project Communications Matrix............................................................................................6
1.4 Work Breakdown Structure...................................................................................................7
1.5 The RACI chart......................................................................................................................9
2. Topic 5: Scheduling projects.....................................................................................................12
2.1 AoN......................................................................................................................................12
2.2 Time estimation...................................................................................................................13
2.2.1 Time estimation – Enumeration method.......................................................................17
2.2.2 Time estimation – Two Pass method............................................................................19
2.3 Critical path.........................................................................................................................19
2.4 Gantt chart...........................................................................................................................19
3. Topic 6: Resources and budgeting.............................................................................................20
3.1 Resource Loading................................................................................................................20
3.2 Budget..................................................................................................................................22
3.3 Reporting.............................................................................................................................23
3.3.1 Earned Value Management (EVM)..............................................................................23

2PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
3.3.2 Timeline reporting........................................................................................................25
4. Topic 7: Risk management........................................................................................................27
4.1 Risk identification I.............................................................................................................27
5. Topic 8: Quality management & project closure.......................................................................28
5.1 Quality tools.........................................................................................................................28
5.2 Change management............................................................................................................29
6. Project close...............................................................................................................................31
6.1 Transition plan.....................................................................................................................32
6.2 Close procurements.............................................................................................................33
6.3 Knowledge management.....................................................................................................33
6.4 Lesson learned.....................................................................................................................33
6.5 Customer feedback..............................................................................................................34
6.6 References............................................................................................................................35

3PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
1. Topic 4: Communication Plan, WBS and RACI
1.1 Project Selection Exercise
The project selected for the group is: Repair of Beachside Cottage.
The primary reasons for the start of the project is based on performing repairing works
over the old beachside cottage. The old house would require a certain renovation work in order
to make the liveable condition. The cottage would be used for the purpose of vacations and it
would also be used by Airbnb as a rental property. The project has been approved with a loan of
$20,000. With the approved amount of the project, the supplies of each of the materials required
for the project would be gathered.

4PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
1.2 Stakeholder Prioritization Matrix
Stakeholde
r
What is the
stakeholder’s
main issue?
Powe
r Interest Influence Impac
t Urgency Legitimac
y Total
Priority (a score of 1-6 = low, 7
to 12 = medium, 13 to 18 =
high))
Owner
Repairing the
beachside cottage
in order to make it
liveable for people
who would come to
visit the place.
3 3 3 2 3 3 17 High
Contractor
To ensure that the
project would be
completed as per
the proper project
plan.
1 1 2 1 1 2 8 Medium
Apprentice I
and II
Ensure the proper
working order over
the repairing work
of the beachside
cottage.
3 2 1 3 2 3 14 High
Airbnb
officials
They would ensure
that the beachside
cottage would be
able to attract
major number of
tourists.
3 2 3 2 2 3 15 High

5PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
The identification of stakeholders and developing a communication strategy can be considered as the most important criteria for
managing them. There is a high need for maintaining a proper form of interaction with the stakeholders or the involved parties within
a project. It also plays a major role within the project cycle.

6PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
1.3 Project Communications Matrix
Stakeholder Learn From
Stakeholder Share With Stakeholder Timing Method Owner
Owner
The possible design
structure of the new
beachside cottage.
The financial plan, the project plan
and the weekly reports should be
shared with the stakeholder
8 hrs
Email communication,
Face-to-face
interaction, mobile
messaging
Owner
Contractor
The contractor would be
guided by the owner for
accomplishing the task
over the project.
The contractor would share the plan
of the project based on which they
would guide the apprentices in
performing the work over the project.
16 hrs Email communication,
Face-to-face interaction Owner
Apprentice I and
II
They would learn about
the ways in which the
work over the project
would be done.
They would show the entire work
progress to the owner of the project
and the contractor under whom they
would be working over the project.
24 hrs Face-to-face interaction Contractor
Airbnb officials
They would be able to
guide the project during
the work progress
stages.
Based on the outcomes of the project,
the officials would guide the idea for
the project to the contractor.
24 hrs
Email communication,
Face-to-face
interaction, mobile
messaging
Airbnb
officials,
owner

7PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
1.4 Work Breakdown Structure

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9PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
(Figure 1: The Work Breakdown Structure for the project)
(Source: Created by author)
The Work Breakdown Structure (WBS) is defined as the definition based on the project
deliverables, which would help in organizing of the work in different manageable segments.
According to PMBOK, the EBS is defined as the classified decomposition of work schedules
that would be executed within the project.

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1.5 The RACI chart
WBS Code Activity Name Owner Contractor Apprentice I and II Airbnb officials
1.1 Site Inspection A A R C
1.2 Feedback Analysis R R I I
1.3 Designing of financial plan A A R C
1.4 Approval of financial plan R R I I
1.5 Completion of the phase R A C C
2.1 Supplies for the renovation I C R C
2.2 Completion of the phase A I C C
3.1 Hang new curtains I I I A
3.2 Repair wooden shutters R A C C
3.3 Paint shutters A I C C
3.4 Hang shutters C C R R
3.5 Repair wooden porch A I C C
3.6 Repair wooden floor I I R A
3.7 Sand floor R R I C
3.8 Refinish (seal) floors, including porch I I R A

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3.9 Paint ceilings R C I I
3.10 Paint doors C C R R
3.11 Paint interior walls I I R A
3.12 Paint exterior walls A I C C
3.13 Wash exterior windows R A C C
3.14 Wash interior windows C C R R
3.15 Completion of the phase R R I C
4.1 Paying of local contractors A I C C
4.2 Paying of apprentices R C A A
4.3 Completion of the phase C C R R
5 End Project R A C C
The RACI chart is determined by the factors of Responsible, Accountable, Consulted and Informed, which can be
defined as four form of parameters. These parameters are used within a matrix form that are mainly used for making of decisions. The