Project Report: MNG00785 Weeks 4-10 Renovation Project Analysis

This project report, prepared for the MNG00785 Project Management course, analyzes a beachside cottage renovation project. It encompasses key project management elements, starting with a stakeholder prioritization matrix and a project communications matrix to ensure effective communication. The report details the Work Breakdown Structure (WBS) and RACI chart to define project tasks and responsibilities. It further explores scheduling techniques, including AoN diagrams, time estimation methods (enumeration and two-pass), critical path analysis, and Gantt charts. Resource loading and budgeting are also discussed. Furthermore, the report covers risk and quality management, including change management. The project closure phase includes transition plans, close procurements, knowledge management, lessons learned, and customer feedback. This comprehensive report provides a practical application of project management principles, offering valuable insights into planning, execution, and project completion.

MNG00785
Project management
Weeks 4 – 10: Assessment 2
DO NOT submit this document as your assignment. You must use this document as a guide to
compile your assignment.
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Contents
4 Topic 4: Communication plan, WBS, and RACI...............................................................................2
4.1 Stakeholder Prioritization Matrix...........................................................................................2
4.2 Project Communications Matrix............................................................................................3
4.3 Work Breakdown Structure...................................................................................................4
4.4 The RACI chart.......................................................................................................................6
5 Topic 5: Scheduling projects..........................................................................................................8
5.1 AoN........................................................................................................................................8
5.2 Time estimation.....................................................................................................................9
5.2.1 Time estimation – Enumeration method.....................................................................12
5.2.2 Time estimation – Two Pass method...........................................................................13
5.3 Critical path..........................................................................................................................13
5.4 Gantt chart...........................................................................................................................13
6 Topic 6: Resources and budgeting...............................................................................................14
6.1 Resource Loading.................................................................................................................14
6.2 Budget.................................................................................................................................15
6.3 Reporting.............................................................................................................................16
6.3.1 Earned Value Management (EVM)...............................................................................16
6.3.2 Timeline reporting.......................................................................................................17
7 Topic 7: Risk management...........................................................................................................19
7.1 Risk identification I...............................................................................................................19
8 Topic 8: Quality management & project closure.........................................................................20
8.1 Quality tools.........................................................................................................................20
8.2 Change management Page..................................................................................................21
9 Project close................................................................................................................................22
9.1 Transition plan.....................................................................................................................23
9.2 Close procurements.............................................................................................................24
9.3 Knowledge management.....................................................................................................24
9.4 Lesson learned.....................................................................................................................24
9.5 Customer feedback..............................................................................................................25
9.6 References:..........................................................................................................................26
9.7 Bibliography.........................................................................................................................27
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4 Topic 4: Communication plan, WBS, and RACI
4.1 Stakeholder Prioritization Matrix
Stakeholder:
What is the
stakeholder’s
main issue?
Power Interest Influence Impact Urgency Legitimac
y Total
Priority (a
score of 1-6 =
low, 7 to 12 =
medium, 13
to 18 = high))
Owner
To focus
over the
repairing
works and
ensure that
each of the
necessary
amendments
are met
properly
4 5 4 4 3 3 23 High
Contractor
They would
ensure that
each of the
resources
would be
procured
fully. They
would also
see that the
apprentices
would be
working
properly.
3 4 4 5 3 3 22 High
Apprentice I
and II
They would
be
responsible
for working
over the
renovation
of the
project. They
would thus
ensure that
each of the
tasks are
performed
properly.
2 3 4 5 3 2 19 High
Resource
Supplier
They would
ensure that 2 2 2 3 2 4 15 High
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each of the
listed items
would be
sent in
proper
condition.
They would
also ensure
that each of
the resource
would be of
high quality.
Airbnb
Officials
They would
contact the
owner and
would also
look into
other details
in relation to
the project.
4 5 5 5 4 4 27 High
4.2 Project Communications Matrix
Stakeholder Learn From Stakeholder Share With
Stakeholder Timing Method Owner
Owner
They would learn the
ways in which the
beachside cottage could
be further improved
during the renovation
work. They would thus
apply such techniques to
renovate the house.
Project plan, financial
plan, weekly and
monthly reports.
8 hrs
Emails, mobile
messaging and
face-to-face
interaction
Airbnb Officials
Contractor
They would take
guidance from the owner
in relation to the project.
They would thus be able
to apply such concepts
within the design work.
They would be
responsible for
sharing of the daily
work progress report
to the owners.
8 hrs
Face-to-face
interaction
Airbnb Officials,
Owner
Apprentice I
and II
The contractor would
guide them based on
performing works over
the renovation. Hence,
they would have to
communicate with the
officials in order to
perform the various
works
They would also show
the progress of work
over the project.
8 hrs
Face-to-face
interaction
Contractor,
Owner
Resource They would learn the The required 8 hrs Face-to-face Contractor,
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Supplier
necessities from the
contractor and owner in
relation to the
renovation work. Hence,
they would be able to
provide better form of
suggestions to them in
order to procure the
relevant items.
materials needed for
performing renovation
work. They would also
share the
procurement list and
the related costs for
each resources that
would be required for
the project.
interaction Owner
Airbnb
Officials
They would majorly help
in financing the project
and would thus look into
each of the work
breakdown schedule of
the project.
They would share the
monthly revenue
report generated from
the outcomes of the
project.
8 hrs
Emails, face-to-
face interaction Airbnb Officials
4.3 Work Breakdown Structure
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Project name: Renovation project for Beachside Cottage
# Work package Duration Start date Finish date
0 Renovation project for Beachside Cottage 114 hrs Mon 17-06-19 Fri 05-07-19
1 Start of Project 0 hrs Mon 17-06-19 Mon 17-06-19
2 Initial planning and requirement gathering 48 hrs Mon 17-06-19 Mon 24-06-19
2.1 Site visiting and inspection 32 hrs Mon 17-06-19 Thu 20-06-19
2.2 Analysis of site and feedback gathering 0 hrs Thu 20-06-19 Thu 20-06-19
2.3 Proposing the design of financial plan 16 hrs Fri 21-06-19 Mon 24-06-19
2.4 Approval the financial plan 0 hrs Mon 24-06-19 Mon 24-06-19
2.5 Completion of the phase 0 hrs Mon 24-06-19 Mon 24-06-19
3 Procurement of Resources 10 hrs Tue 25-06-19 Wed 25-06-19
3.1 Bringing the supplies required for renovation 10 hrs Tue 25-06-19 Wed 25-06-19
3.2 Completion of the phase 0 hrs Wed 25-06-19 Wed 25-06-19
4 Renovation Phase 56 hrs Wed 26-06-19 Fri 05-07-19
4 Hang new curtains 8 hrs Wed 26-06-19 Thu 27-06-19
4.1 Repair wooden shutters 8 hrs Wed 26-06-19 Thu 27-06-19
4.2 Paint shutters 8 hrs Thu 27-06-19 Fri 28-06-19
4.3 Hang shutters 8 hrs Fri 28-06-19 Mon 01-07-19
4.4 Repair wooden porch 8 hrs Thu 27-06-19 Fri 28-06-19
4.5 Repair wooden floor 16 hrs Mon 01-07-19 Wed 03-07-19
4.6 Sand floor 8 hrs Fri 28-06-19 Mon 01-07-19
4.7 Refinish (seal) floors, including porch 8 hrs Mon 01-07-19 Tue 02-07-19
4.8 Paint ceilings 8 hrs Wed 03-07-19 Thu 04-07-19
4.9 Paint doors 8 hrs Tue 02-07-19 Wed 03-07-19
4.10 Paint interior walls 8 hrs Tue 02-07-19 Wed 03-07-19
4.11 Paint exterior walls 8 hrs Tue 02-07-19 Wed 03-07-19
4.12 Wash exterior windows 8 hrs Thu 04-07-19 Fri 05-07-19
4.13 Wash interior windows 8 hrs Wed 03-07-19 Thu 04-07-19
4.14 Completion of the phase 0 hrs Fri 05-07-19 Fri 05-07-19
5 Project Closure Phase 0 hrs Fri 05-07-19 Fri 05-07-19
5.1 Paying the local contractors 0 hrs Fri 05-07-19 Fri 05-07-19
5.2 Paying the apprentices 0 hrs Fri 05-07-19 Fri 05-07-19
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5.3 Completion of project closure phase 0 hrs Fri 05-07-19 Fri 05-07-19
6 End Project 0 hrs Fri 05-07-19 Fri 05-07-19
4.4 The RACI chart
WBS
Code
Activity Name Owner Contractor Apprentice I
and II
Airbnb
officials
0 Renovation project for
Beachside Cottage
1 Start of Project R R I I
2 Initial planning and requirement
gathering
R A C C
2.1 Site visiting and inspection A I C C
2.2 Analysis of site and feedback
gathering
R C I I
2.3 Proposing the design of financial
plan
A A R C
2.4 Approval the financial plan C C R R
2.5 Completion of the phase I I R A
3 Procurement of Resources
3.1 Bringing the supplies required
for renovation
C C R R
3.2 Completion of the phase R A A I
4 Renovation Phase
4 Hang new curtains R A C C
4.1 Repair wooden shutters A I C C
4.2 Paint shutters R R A I
4.3 Hang shutters I I R A
4.4 Repair wooden porch I C R C
4.5 Repair wooden floor R C I A
4.6 Sand floor R R I C
4.7 Refinish (seal) floors, including
porch
A I C C
4.8 Paint ceilings C C R C
4.9 Paint doors I C R C
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4.10 Paint interior walls I C R A
4.11 Paint exterior walls R A C C
4.12 Wash exterior windows C C R C
4.13 Wash interior windows A A R C
4.14 Completion of the phase I C R A
5 Project Closure Phase
5.1 Paying the local contractors R C I I
5.2 Paying the apprentices I C R C
5.3 Completion of project closure
phase
R A C A
6 End Project R R I CRACI Key: (R) Responsible, (A) Accountable, (C) Consult, (I) Inform
5 Topic 5: Scheduling projects
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5.1 AoN
(Figure 1: Activity Node Diagram for Renovation Project)
(Source: Created by author)
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5.2 Time estimation
WBS
Code
Activity Name Predecessor(s) Duration
(hours)
Explanation on duration
0 Renovation project for
Beachside Cottage
During this phase, the
specifications for the project
would be defined and different
types of data would be gathered.
1 Start of Project 0
2 Initial planning and
requirement gathering
48 During this phase, different forms
of planning would be made over
the project.
2.1 Site visiting and inspection 1 32 The owner of the cottage would
look into the details of the cottage.
2.2 Analysis of site and
feedback gathering
3 0 After visiting the hose, the owners
would provide their own analysis
of the site, which would help the
contractors to define their own
plans.
2.3 Proposing the design of
financial plan
4 16 In this phase, the planning for the
financial part would be made
within this phase.
2.4 Approval the financial plan 5 0 The Airbnb Officials would approve
the financial plan after a proper
form of analysis of the plan.
2.5 Completion of the phase 6 0 In this phase, the entire
completion of the phase would be
performed.
3 Procurement of Resources 10 During this phase, the
procurement for each of the
resources would be made within
the project. This would ensure the
start of the project.
3.1 Bringing the supplies
required for renovation
6 10 During this phase, each of the
items meant for supply would be
brought for renovating the
cottage.
3.2 Completion of the phase 7, 9 0 The procurement phase would be
completed after each of the listed
items would be procured for the
renovation work.
4 Renovation Phase 56 After the items are procured, the
phase of renovation would begin.
Each of the schedule of the work
would be performed in proper
order.
4 Hang new curtains 10 8 The proper and appropriate
curtains would be set in place
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according to the requirement of
the owner.
4.1 Repair wooden shutters 9 8 The wooden shutters would be
repaired properly after a proper
planning on the repairing work
would be done.
4.2 Paint shutters 13 8 After the shutters have been
repaired, the apprentices would be
responsible for painting the
shutters as per the
recommendation of the owner.
4.3 Hang shutters 14 8 After the shutters would dry, they
would be hanged in the frame.
4.4 Repair wooden porch 12 16 Based on the needs of the owner,
the wooden porch would be
replaced.
4.5 Repair wooden floor 15 8 The floor of the cottage would be
made as attracting as the other
parts. This might highly attract the
tourists.
4.6 Sand floor 16 8 Proper amount of planning for
designing the sand floor would
need to be made in order to
ensure that the sand floor would
be made as accurate.
4.7 Refinish (seal) floors,
including porch
18 8 After the initial works over
renovation would be made, there
would be a refinishing of the floors
and porch in order to ensure that
they are designed as per the
requirement.
4.8 Paint ceilings 17, 18, 19 8 After the previous parts have been
designed, the ceilings would be
painted.
4.9 Paint doors 19 8 The doors would be painted in
simultaneous manner during the
time in which the ceilings would
be painted.
4.10 Paint interior walls 19 8 The interior walls would also be
painted simultaneously with the
painting of ceilings.
4.11 Paint exterior walls 19 8 The exterior walls would also be
painted simultaneously with the
painting of ceilings.
4.12 Wash exterior windows 21, 22, 23, 20 8 After each of the inner works have
been completed, the exterior
windows would be washed in
order to clean them properly.
4.13 Wash interior windows 23 8 The interior windows would also
be washed in order to clean from
the dust created during the
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renovation phase
4.14 Completion of the phase 24, 25 0 After the completion of the
previous phases, the entire
renovation phase would get
completed.
5 Project Closure Phase 0 During this phase, the payments
would be cleared and then the
entire project would get over.
5.1 Paying the local contractors 26 0 In this phase, the local contractors
would be paid with their wages.
5.2 Paying the apprentices 26 0 In this phase, each of the
apprentices would be paid for
their efforts.
5.3 Completion of project
closure phase
28, 29 0 After the payments have been
cleared, the completion of project
would commence
6 End Project 30 0 During this phase, the Beachside
cottage would be made ready for
the tourists. The entire project
would be completed successfully.
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