Project Management Report: Analysis of Dubai Best Music Award 2018

This report provides a detailed analysis of the project management strategies employed for the 'Best Music Award 2018' held in Dubai. The report begins with an introduction to project management principles, emphasizing the importance of planning, execution, control, and monitoring. It then delves into the roles and responsibilities of a project manager, highlighting the impact of performance, scope, time, and cost on project success. The report further explores project planning and scheduling, including the identification of key priorities such as team formation, budget planning, and marketing strategies. The analysis continues with a discussion of work breakdown structures and risk assessment, crucial components for organizing tasks and anticipating potential challenges. Finally, the report examines project network diagrams and calculations, offering a comprehensive overview of the project management process and its application to the 'Best Music Award 2018'.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
TASK 1............................................................................................................................................3
1.1 Role which is played by a project manager...........................................................................3
1.2 Effect of “performance, scope, time and cost” on project.....................................................4
1.3 Planning and scheduling of project work...............................................................................6
TASK 2............................................................................................................................................7
2.1 Work breakdown structure.....................................................................................................7
2.2 Identification of risk assessment............................................................................................8
TASK 3..........................................................................................................................................10
3.1 Project network diagram......................................................................................................10
........................................................................................................................................................13
3.2.Calculations..........................................................................................................................14
........................................................................................................................................................14
TASK 4..........................................................................................................................................15
PPT.............................................................................................................................................15
CONCLUSION..............................................................................................................................15
REFERENCES................................................................................................................................1

INTRODUCTION
Project management is a practice to initiate, plan, execute, control, close and monitor the
work of the team in order to achieve specific goals and objectives for a stipulated period and
given constraints. Project management is useful in determining the proper focus of the plan
which in turn leads to long term sustainable success and development of the particular event.
project planning helps in setting specific time frame and helps in defining the stages, resources
and time required to carry out certain activities. It helps in building comprehensive work plan
and make an effective budget plan to gain desired objective of the particular event.
This study will understand the project planning and project management. Project
planning and scheduling helps the person to manage the task according to time line, so that all
the activities are done in systematic manner. It will also help in creating a risk plan, as it is useful
in foreseeing the contingent activities and take necessary action to control such activity. Risk
assessment leads to higher success of the project. This study will furthermore control, evaluate
and schedule the project with the help of different project management tools. It will also
demonstrate how to exhibit an appropriate and effective leadership skills which leads to higher
success and growth of the project.
MAIN BODY
TASK 1
1.1 Role which is played by a project manager
Project management is a practice to initiate, plan, execute, control, close and monitor the
work of the team in order to attain specific objectives and goals in a stipulated period and given
constraints. Project management is classified into five stages which can be classified into five
stages which is referred to as plan, execute, control and closure of work in order to attain the
desired goals and meet specific success criteria for the set event (project management, 2019).
Project management is useful in integrating focus on key areas such as time cost, quality,
integration, scope, human resource, procurement, risk management, communication and
stakeholder management.
There are different roles of project manager are different in the organization. These roles
are important to finish up the project with high success rate and minimum chances of error. The
main role of project manager is to design effective plan for the particular project. This plan is
based on the goals of organization which are set by leadership of company (Thiry, 2016). There

is a particular process and method is used for all project and it is role of project manager to
decide the sequence of tasks that are important for project, various resources are needed in order
to achieve the project related targets. This is important for project manager to manage all the
resources that are part of plan without better resource it will be difficult to complete project with
in the paln. Other thing project manager need to handle are time and cost estimations. This is
important for organization to know how much time a particular project will take and what will be
the cost of it. By this time and cost estimation project manager will be able maintain the
progress. Apart from all these project manager is the person who leads whole team of project and
it is their duty to give proper direction to followers and employees.
A project manager is liable for different processes such as successful initiation and
closing of the plan formulated previously within a stipulated period of time. Project management
is responsible for managing the cost, time, resources and scope of the project (Kerzner, 2017).
They are responsible for project planning, communication planning, setting milestone and
allocation of activities or task. Project manager is responsible for taking strategic decision and
also helps in resolving conflict. They are responsible for assembling and leading project team,
managing time, budget, developing schedules, risk analysis, strategic influencing, portability
analysis, managing risk, quality and satisfaction, monitoring progress, reporting and
documentation, benefits realization, etc (Marier-Bienvenue, Pellerin and Cassivi, 2017). for the
“BEST MUSIC AWARD 2018” in Dubai.
1.2 Effect of “performance, scope, time and cost” on project.
Performance: The beginning occasion will be commenced by “Shakira” and the award
for the top-grade auditory communication will be conferred by the Aristocrat Shk Makhtoum.
The performance of the project helps company in demonstrating how well the project will
perform. All the necessary skills must be involved in order to attain better performance and
success for a particular project. The performance of the project can be improved by planning and
performance of the future project (Radujković and Sjekavica, 2017). Key performance indicator,
change in scope, budget compliance, number of defects, issues, stakeholder satisfaction can be
effectively analysed in order to attain high success for the particular project. Project performance
helps project manager to exert control over the event “BEST MUSIC AWARD 2018” in Dubai
for better results and outcomes.

Time: Time management is necessary as it is useful in organizing all the activities within
a particular time frame. Time management is very essential in project management as it relates to
planning and organizing the spending of the time on each activity. For conducting this event, it is
very important to ensure for good time management which in turn results in increased
effectiveness and the productivity. Time acts as the most crucial factor of the project
management and includes skills like planning, goal setting, prioritizing the activities effectively
in order to achieve better performance. It helps in keeping the project on track, setting up of the
realistic time frame, allocating the resources appropriately and lastly in managing the quality for
decreasing the errors in the product. It includes the timeline within which the project will be
initiated and completed. “BEST MUSIC AWARD 2018” is scheduled on the first week of
September, i.e., 06th September 2019.
Cost: The project cost is an expenditure which is estimated to complete the specific
project in an efficient manner (Harrison and Lock, 2017). It is referred to as the monetary
obligation which is likely to incur while carrying out specific project. The cost or budget of the
project is estimated to be AED 250000. Cost management helps in controlling the budget of the
project and it includes various activities such as budgeting, funding, financing and controlling
cost of the particular project within the set approved budget. It is very crucial to set a correct
budget plan for higher success of the project (Lock, 2017). Maximum number of funds were
collected from prospective supporters and around AED 100000 were mobilized from
Government department of Societal Matters. The cost management helps in managing the cost of
the project by scheduling all the activities of the project. It is very useful in developing the
budget of the plan by effectively all the cost at the particular task level.
Scope statement: The scope of the project is very wide as it is an entertainment event and
it attracts large number of celebrities and dignitaries from across the globe. The scope of this
event “BEST MUSIC AWARD 2018” in Dubai is very broad because it is going to attract large
number of attendants from across the globe in order to make the event more successful. The
scope of the project results in determining project goals, features, deliverables, functional task
and deadline which in turn leads to higher success of the event. It helps in determining the
overall description of the particular project (Golini, Kalchschmidt and Landoni, 2015). This is an
entertaining event which helps in attracting large number of customers from across the globe.

1.3 Planning and scheduling of project work.
Project scheduling is essential for the success of the plans which are formed previously. It
helps in keeping project on track and will set realistic time frame, manage quality and assign
resources in order to reduce product errors (Young, 2016). It is very crucial to schedule various
important factors such as documentation, quality assurance, financial and management. Project
planning is useful in guiding sponsors and team members in order to attain desires goals of the
project by minimizing the risk. Planning and scheduling is important for different purposes. The
tasks project manager need to complete are complex and consist of many sub parts. By
scheduling and planning these tasks become more achievable and easy. Time scheduling help the
person to manage the task according to time line (Camilleri, 2016). This is important to complete
project with in the time with high quality and performance. It can also help the manager to
improve the satisfaction level of employees.
Planning and scheduling is important role of project manager. These are the list of
priorities for the “BEST MUSIC AWARD 2018” event which mainly includes:
 The key priority of this project is to effectively understand the purpose of an event.
 The main priority of the project is to make a core team which mainly includes planning
team, marketing team, administration team, sponsorship team and volunteers in order to
make the project successful.
 Prepare a budget plan in order to identify the cost attached to carry out specific project.
The most common item which are mentioned at the time of budgeting are venue,
accommodation, marketing, team members, finance and budgeting team, speaker fees,
transportation, activities, etc.
 The project manager will plan out all the necessities and resources required to carry out a
“BEST MUSIC AWARD 2018” event (Nicholas and Steyn, 2017). He will find sponsors,
settle a date, book the venue and arrange vendors.
 Advertisement and marketing is also one of the core activities of the event. Monitoring
the performance and completing all the task within stipulated time constraints for higher
success of the project. It is very crucial to promote the conference with the help of
various social media platforms such as Instagram, Facebook, twitter, etc. in order to
attract right people for the event.

 Attracting celebrities and dignitaries from across the world in order to make the event
huge. . The beginning occasion will be commenced by “Shakira” and the award for the
top-grade auditory communication will be conferred by the Aristocrat Shk Makhtoum.
TASK 2
2.1 Work breakdown structure.
Work breakdown structure is one of the key project deliverable which helps in effectively
organizing the team work into controllable section. The work breakdown structure helps in
visually defining the scope of the project into controllable and manageable chunks. This helps in
dividing complex project into simpler form (Golini, Kalchschmidt and Landoni, 2015). It is a
hierarchical structure that helps in effectively outlining the structure of the project and
effectively break it down into manageable portions in order to smoothly carry out the business. It
helps in better team productivity and helps in easy management of the project. Work breakdown
structure is useful in estimating the cost of the project, establishing dependencies, determining
project timeline, assigning responsibilities and clarifying roles, tracking the progress and
identifying risk in order to achieve desired milestone of the particular project.

The administration team and planning team will focus on researching about the specific
event and project. It will focus on research and development, setting up a date, selection of
venue, delegation of work, assigning roles and responsibilities, etc. Budgeting team is
responsible for assigning cost to each activity in order to accomplish project within stipulated
budget of the “BEST MUSIC AWARD 2018” event, i.e., AED 250000. The next step is project
execution, where the celebrities will be attracted in order to gain attention of large number of
audience from across the globe. The marketing team will focus on attracting audience by using
proper social media platforms. The last step is the closure of the project which helps in
determining the success of the event by taking proper feedback from the audience.
Proper records should be maintained regarding catering, food requirements, resources,
equipments required, audience requirements, parking space, etc. The project manager needs to
maintain cost accounts for each deliverables and activities to keep proper records of the budget
and attain higher success (Andersen, 2016).
For example, project manager must effectively analyse the back stage requirement for the
performance of the celebrities like “Shakira” at the “BEST MUSIC AWARD 2018” event. The
team should effectively analyse the music system requirements, mike, sound system, projectors,
props, confetti, proper lighting, etc. The total cost attached with this will be AED 45000.
For example, project manager must determine the accommodation, transportation and
performance cost for inviting celebrities and dignitaries for the “BEST MUSIC AWARD 2018”
event in Dubai. The cost attached with this will be AED 85000.
2.2 Identification of risk assessment.
Risk plan is useful in foreseeing the risk, identify actions and it is useful in preventing the
occurrence of such activities. Risk assessment leads to higher success of the project. The overall
process of risk assessment is related with hazard identification, analysis, evaluation and
monitoring. Identification of risk helps in effectively determining the various risk factors which
may hamper the performance ad productivity of the particular event. Risk assessment is useful in
determining the strategies which are needed to minimize the various risk factors. It is useful in
machine safety, analysing potential issues, etc. which in turn leads to higher success of the
particular event or project.
These are the few potential risk which has been determined in the “BEST MUSIC
AWARD 2018” event and necessary measures taken to avoid them:

1. When designated venue direction employees fails to reflect on time for arrangement of
the stage at Municipality event. In order to control such risk the project manager should
focus on setting goals and prioritizing the work on a timely manner. It should delegate
responsibilities and eliminate distractions which in turn results in higher success of the
particular event (Meredith and et.al., 2017).
2. Fighting among co-workers and local security can be managed by addressing the conflict
and finding resolution (Harris and et.al., 2018). Project manager should focus on
prioritizing the risk and developing an action plan to find a resolution to the problem as
quickly as possible. Every team should be supportive and understanding and should be
trained effectively in order to minimize such conflicts at the event. Everyone should be
calm and composed and must be helpful to make the “BEST MUSIC AWARD 2018”
event successful.
3. Risk of pivotal error committed can be effectively managed by making accurate list of
attendants and sending invitation on the confirmed address. Taking confirmation from
invitees helps in managing such risk. Invitations sent to dignitaries, celebrities must be
confirmed in order to avoid chaos at the end moment.
4. Risk of abusive behaviour by the uninvited spectators must be managed by hiring
expertise professional bouncers. There should be strict entry procedure and uninvited
spectators must not be entered the “BEST MUSIC AWARD 2018”. There should be
proper police and security check in order avoid such chaos at the particular event.
5. Risk of inadequate parking must be managed with the help of valet parking. The car
parking should be managed by the parking valet driver in order assure any chaos and
disturbance. Proper parking staff must be hired in order to assist motorist to find the
appropriate parking space. Compliance with appropriate parking guidance system helps
people in effectively finding the right parking spot. This in turn helps in minimizing
frustration and enhancing the experience of the visitor.
6. Risk of serious injury among team members at the time of stage supervision. Such risk
can be managed by making experienced professional health practitioners available
(Kerzner, 2018). Proper first aid kit and physiotherapist must be made available in order
to manage the risk of any serious injury at the event. Proper medical team should be hired
in order to take care of such contingencies.

Identification of risk is very crucial as it helps in taking necessary action to control such
contingency at the event. The project manager must assess and analyse the risk which in turn
results in high performance and success of the “BEST MUSIC AWARD 2018”. Analysing and
identifying the major risk earlier helps in avoiding such contingencies. Risk assessment is very
useful as it helps in controlling hazards at the particular event. It is very beneficial in creating
awareness by setting risk management standards. There should be set legal requirements, safe
practices, etc. in order to control necessary risk (Thiry, 2016). Risk assessment helps in finding
innovative and strategic ways to reduce risk which in turn results in high success of the particular
event. Risk of financial loss may happen in the event. The risk for financial loss can be reduced
by proper maintenance of check list of the financial expenses in different areas for conducting of
event. Maintenance of check list helps to determine and examine the financial loss. Risk of
damage to facilities are common in the event as it is required that event risk committee should
assess the risk and identify the root cause for damage to the facilities. The committee can
prepared with safety in compliance of rules and regulations.
It is recommended that the members working in events can be provided training and
educational programs to control and avoid the risk in events. As training will help the members
to get knowledge improve their skills for the management of the risk. The framework
development should be as per the guidelines of the risk assessments which will help to manage
the risk and avoid uncertainty. With controlling of risk it will help to decreases the cost on health
and safety, insurances and financial requirement. With the help management of risk adequate
protection of image from major risk exposures and cause less harm on reputation.
TASK 3
3.1 Project network diagram.
The project network diagram is a visual representation of all the specific sequential
activities for a particular project. This diagram aids to plan, organize, control and monitor all the
desired task in order to attain desired goals and objectives. It is graphical representation of all the
work flow of project, task and responsibilities for a particular project. It takes into account
chronological manner or series of activities with logical dependencies. It is graphical
representation where all the task and responsibilities are structured in a work flow manner to
carry out a particular project (Radujković and Sjekavica, 2017). Network diagram takes into
account Gantt chart and critical path for effectively analysing the core activities of the project. It

helps in showing interrelationships between various activities from the beginning till the end of
the project. It is also very useful in analysing the overall time taken to complete the project. It
helps in mapping out the network of various different activities with the help of line connection
and symbolization. There are several activities associated with the construction of the new
manufacturing plan which mainly consists of:

Gantt chart
It is one of the most commonly used tool for project management. It is one of the most
interesting and is useful for portraying various tasks and events in a systematic and appropriate
manner. This chart helps in listing the task to be performed, time interval and cost of each
activity (Webb, 2017). Gantt chart helps in giving clear picture and status of the particular
project. Gantt chart is very useful in monitoring the progress of the project in order to attain set
goals and objectives.