Project Plan: University of Roehampton Birmingham Campus Refurbishment

This project management plan details the refurbishment of the University of Roehampton's Birmingham campus, encompassing the classrooms and computer labs. The project initiation document (PID) outlines the project's objectives, budgetary information, and timescales. The plan includes a breakdown of tasks, resource allocation, and a risk register to mitigate potential issues. The project also details the project plan, including a work breakdown structure (WBS), Gantt chart, and a report to the project sponsor. The document explores the project management approach and the effectiveness of the PRINCE2 methodology. The project involves updating IT services, modernizing classrooms, and establishing an IT helpdesk. The project's approach involves the Construction Department, IT technicians, and network engineers. The project aims to create a conducive learning environment for students.

Project Management
Name of Student
Name of University

Table of Contents
Introduction..................................................................................................................................................................................................................3
Project initiation document (PID)................................................................................................................................................................................3
Objectives.................................................................................................................................................................................................................4
Budgetary information..............................................................................................................................................................................................4
Timescales................................................................................................................................................................................................................7
Approach...................................................................................................................................................................................................................8
Project Staff, Stakeholder and Resources.................................................................................................................................................................8
Key staff and stakeholder analysis table...................................................................................................................................................................9
Risk register................................................................................................................................................................................................................13
Project Plan.................................................................................................................................................................................................................20
Project plan along with Summary tasks..................................................................................................................................................................20
Project Milestones..................................................................................................................................................................................................23
Work Breakdown Structure....................................................................................................................................................................................24
Gantt chart showing critical path............................................................................................................................................................................25
Report to project sponsor...........................................................................................................................................................................................26
Risk management approach....................................................................................................................................................................................26
The effectiveness of the PRINCE2 methodology...................................................................................................................................................26
References..................................................................................................................................................................................................................27
Appendices.................................................................................................................................................................................................................29

Introduction
The University of Roehampton's London Holborn Centre decides to refurbish the classrooms and the computer labs of the Birmingham
Campus. This initiative will facilitate the individuals who are willing to study in the heart of London. The University decides to replace the
existing hardware and software equipment with the latest ones. The teaching rooms will have modern furniture, well-designed benches, doors,
and windows. They have also planned to refurbish the computer labs. The computer labs will contain updated computer hardware and software
systems. The IT team will set up the hardware and software system, will set up the network and will initiate IT services within the campus. The
Managing Director has been given the responsibility to refurbish the Birmingham campus. He gets full support from the Director of Operations’
end. They also appoint me as the project manager.
The project manager will develop a project plan. The project plan will be helpful to carry out the business activities. The stakeholders can
be knowledgeable about the timeline of every activity. They can also know the budget required to conduct the project activities.
Project initiation document (PID)
Sponsor: Managing Director (MD) of the University of Roehampton
Project Name: Project Management on the refurbishment of Birmingham Campus of University of Roehampton
Prepared By: Mr. Richardson (Director of the Business School
of Roehampton)
Date
: 04/03/2018

Objectives
 To take up the latest IT services. The updated IT services will facilitate students’ learning. The IT services are helpful to build successful
relationships with the stakeholders of the project.
 To build a classroom with modern features. The classroom will have a projector, modern furniture, and modern whiteboards. The
computer labs will have updated computer hardware and software resources.
 To develop an IT helpdesk. IT helpdesk is responsible for identifying, analyse and IT related issues.
 To build a healthy relationship between the teachers and the students. It facilitates the students to take up the training course materials
imparted by the University of Roehampton.
Budgetary information
Task Name Resource Names Cost
IT Infrastructure Set up at Birmingham campus of University of
Roehampton 31,968.00₹
IT Infrastructure Deployment at Birmingham campus of
University of Roehampton 31,968.00₹
Review 7,896.00₹
Current Classroom Review Director of University of Roehampton Birmingham
Branch,Project Manager 1,536.00₹
Current Hardware Resources Review
Department of Construction,Project Manager,Director
of University of Roehampton Birmingham Branch,IT
Technician
2,688.00₹

Current Software Resources Review
Department of Construction,IT Technician,Project
Manager,Director of University of Roehampton
Birmingham Branch
2,688.00₹
Current update status of LAN/Wan connectivity Project Manager,Network Engineer 984.00₹
Analysis 9,192.00₹
Identifying the factors for improving the classrooms Department of Construction,Project Manager 2,408.00₹
Identifying the factors for hardware resources improvement Department of Construction,Project Manager 1,720.00₹
Identifying the factors for software resources improvement IT Support Representative,Project Manager 1,560.00₹
Analysing factors for improving the IT support desk IT Support Representative,IT Technician,Network
Engineer,Project Manager 3,504.00₹
Implementation 11,440.00₹
Furnishing classroom and computer labs 11,440.00₹
Classroom roof fittings Department of Construction 1,120.00₹
Classroom floor tiling Department of Construction 1,120.00₹
Electric wire set up Electrician 520.00₹
New doors and windows installation Department of Construction 640.00₹
Lights and fans set up Department of Construction 480.00₹
New benches set up Department of Construction 480.00₹
White board set up Department of Construction 320.00₹
Projector set up Electrician,IT Technician 696.00₹
Hardware resources implementation Department of Construction,Electrician,IT
Technician,Network Engineer 3,216.00₹ 1
Software resources implementation IT Technician,Network Engineer 1,632.00₹ 2
1 For details of budget calculation and assumptions see Appendix A
2 For details of budget calculation and assumptions see Appendix B

Connecting all the hardware resources with LAN Network Engineer 576.00₹ 3
IT Support Desk installation IT Support Representative 640.00₹
Project Closure 3,440.00₹
Project Handover Director of University of Roehampton Birmingham
Branch,Project Manager 1,536.00₹
Authority of University of Roehampton agreement Director of University of Roehampton Birmingham
Branch 800.00₹
Documentation Preparation Project Manager 552.00₹
Releasing Resources Project Manager 552.00₹
3 For details of budget calculation and assumptions see Appendix C

Timescales
Task Name Duration Start Finish
IT Infrastructure Set up at Birmingham campus of University of
Roehampton 67 days Mon 05-03-18 Tue 05-06-18
IT Infrastructure Deployment at Birmingham campus of
University of Roehampton 67 days Mon 05-03-18 Tue 05-06-18
Review 15 days Mon 05-03-18 Fri 23-03-18
Current Classroom Review 4 days Mon 05-03-18 Thu 08-03-18
Current Hardware Resources Review 4 days Fri 09-03-18 Wed 14-03-18
Current Software Resources Review 4 days Thu 15-03-18 Tue 20-03-18
Current update status of LAN/Wan connectivity 3 days Wed 21-03-18 Fri 23-03-18
Analysis 16 days Thu 15-03-18 Thu 05-04-18
Identifying the factors for improving the classrooms 7 days Mon 26-03-18 Tue 03-04-18
Identifying the factors for hardware resources improvement 5 days Thu 15-03-18 Wed 21-03-18
Identifying the factors for software resources improvement 5 days Thu 22-03-18 Wed 28-03-18
Analysing factors for improving the IT support desk 6 days Thu 29-03-18 Thu 05-04-18
Implementation 34 days Wed 04-04-18 Mon 21-05-18
Furnishing classroom and computer labs 34 days Wed 04-04-18 Mon 21-05-18
Classroom roof fittings 7 days Wed 04-04-18 Thu 12-04-18
Classroom floor tiling 7 days Fri 13-04-18 Mon 23-04-18
Electric wire set up 5 days Tue 24-04-18 Mon 30-04-18
New doors and windows installation 4 days Tue 24-04-18 Fri 27-04-18
Lights and fans set up 3 days Tue 01-05-18 Thu 03-05-18

New benches set up 3 days Tue 24-04-18 Thu 26-04-18
White board set up 2 days Tue 24-04-18 Wed 25-04-18
Projector set up 3 days Tue 01-05-18 Thu 03-05-18
Hardware resources implementation 6 days Tue 01-05-18 Tue 08-05-18
Software resources implementation 6 days Tue 01-05-18 Tue 08-05-18
Connecting all the hardware resources with LAN 4 days Wed 09-05-18 Mon 14-05-18
IT Support Desk installation 5 days Tue 15-05-18 Mon 21-05-18
Project Closure 11 days Tue 22-05-18 Tue 05-06-18
Project Handover 4 days Tue 22-05-18 Fri 25-05-18
Authority of University of Roehampton agreement 4 days Mon 28-05-18 Thu 31-05-18
Documentation Preparation 3 days Fri 01-06-18 Tue 05-06-18
Releasing Resources 3 days Fri 01-06-18 Tue 05-06-18
Approach
The Business School of Roehampton is planning to refurbish the classrooms and the computer labs. The IT Head and Facility Head of the
University decides to update the hardware and software resources. The Director of the University of Roehampton is the main sponsor of the
project. He plans to implement all the modern network, hardware equipment and modern furniture in the classroom and the computer labs. The
adaptation of IT services will give the edge so that they can conduct business with ease. The Project Manager has been appointed to prepare a
project plan. He will engage the stakeholders who will perform all the project activities according to the schedule set in the Project Plan. The
Project Manager assigns Construction Department for the project. The Construction Department comprises of roofer, floorer, painter, and
decorator. They will provide their best and will perform all the activities within the given timeframe and the budget. The IT Technician and IT
Support Representative will handle all the IT-related activities and will solve all the queries raised by students, internal staff and the faculty staff.
Project Staff, Stakeholder, and Resources
Resource Name Type Max. Units Std. Rate
Director of University of Roehampton Birmingham Branch Work 100% 25.00/hr₹

Project Manager Work 100% 23.00/hr₹
Department of Construction Work 100% 20.00/hr₹
Electrician Work 100% 13.00/hr₹
IT Technician Work 100% 16.00/hr₹
IT Support Representative Work 100% 16.00/hr₹
Network Engineer Work 100% 18.00/hr₹

Key staff and stakeholder analysis table
Stakeholder
Name
Contact Person Impact Influenc
e
Category
of
stakehold
ers
What is
important to
the
stakeholder?
How could
the
stakeholder
contribute to
the project?
How could the
stakeholder
block the
project?
Strategy for
engaging the
stakeholder
Director 44 20 7946 0366,
265 Corbets Tey
Road, Upminster
RM14 2BN
Very
High
High Advocates Director is
the sponsor
of the project.
His role is to
create a good
educational
platform that
can assist
both the
teachers and
the students
Director’s
role is to
refurbish the
existing
classroom
infrastructure
. The
University of
Roehampton
can be able to
build a
platform for
the
Birmingham
Campus
He can interrupt
the project, or he
can reject the
project as a
whole
Director is the
primary sponsor
of the project
Project
Manager
6-8 Queen Annes
Gardens, Bush Hill
Park, Enfield EN1
Very
High
High Advocates He develops
the project
plan for the
Project
Manager
develops the
He has the
power to change
the worker if he
The project
manager
manages the

2JN entire project project plan.
All the
stakeholders
can
acknowledge
the list of
project
activities that
they need to
carry out
is not
performing well.
This approach
can negatively
impact on the
project
resources as
well as the
stakeholders that
are required for
the project
Construction
Department
Blessington Road,
Blackheath, London
SE13 5EB
Medium Medium Follower The
construction
department is
in charge of
constructing
and
refurbishing
the
classrooms
and computer
labs
The
construction
department
involves the
stakeholders
of various
categories-
painter, wood
machinist
roofer. They
will have to
rejuvenate
the classroom
and the
computer
labs
Construction
Department may
work
unethically.
They may be
careless bat
work. This
approach of the
construction
department can
adversely affect
the project
The project
manager
appoints
stakeholders-
roofer, floorer,
plumber, wood
machinist; they
all comprise the
construction
department
IT Support 447429006370, High High Follower The IT He must The IT The IT Support

Representative 11/15 Park Road,
Surbiton KT5 8QA
Support
Representativ
e is in charge
to assist the
teachers,
students and
the staffs of
the Business
School
know the IT
staffs. He is
responsible
for solving
all the
queries of the
staffs and the
students of
University of
Roehampton
at
Birmingham
Campus
department will
fail to achieve
success if the IT
Support
Representative
fails to respond
to the students
and the teachers
Representative
has been
assigned the role
by the project
manager to
mitigate the
issues raised by
the students and
the faculty staffs
of the Business
School