Department of IT BIT242: E Taxi Project Management Presentation

This presentation focuses on the E Taxi project, detailing the development of a project management plan. The plan highlights project goals, key assumptions, and constraints, with a focus on a one-month deadline. Scope management, including the use of MS Project for WBS, resources, and cost planning, is emphasized to ensure no requirement changes during implementation. Schedule management utilizes MS Project for critical tasks. Cost management, with a budget of $203,480, is crucial. Human resource management addresses resource requirements. Communication management ensures effective information flow. Stakeholder analysis identifies key individuals and their influence. Risk management addresses project uncertainties, and project feasibility is confirmed through cost and schedule assessments. The project management plan covers scope, objectives, deliverables, cost, schedule, risks, and feasibility, supported by relevant academic sources. This comprehensive presentation serves to convince the sponsor to approve the E Taxi project.

E Taxi
Project

Introduction
The aim of the presentation is to discuss the purpose of
developing a project management plan that highlights the project
goals, the key assumptions and the constraints linked with the
project.
There are certain key constraints linked with the execution of this
E taxi project, one of which is that the project cannot be delayed
more than 1 month from the schedule deadline

Scope Management
The scope Management plan is prepared by the project manager and
provides an idea of the deliverables and the cost linked with the project
For effective management of the project scope MS project is operated
for planning the WBS, resources and the cost
Scope management is important as no change in the requirements of
the project will be allowed while the E Taxi project is in its
implementation stage.

Schedule/Time
Management
Schedule Management is an
important aspect of project
management
The Scheduling related to the E-
Taxi project is done with the help
of MS Project
The table identifies the critical
summary tasks to be executed in
the E Taxi Project
Task Name Duratio
n Start Finish
E-Taxi Project 166 days Thu 29-08-
19
Mon 09-03-
20
Initiation/Market Research 10 days Thu 29-08-
19
Mon 09-09-
19
Information Gathering 9 days Mon 09-09-
19
Wed 18-09-
19
Project Planning 3 days Wed 18-09-
19 Fri 20-09-19
Content Development 10 days Sat 21-09-
19
Wed 02-10-
19
Database Design 10 days Thu 03-10-
19
Mon 14-10-
19
Error Testing 21 days Tue 15-10-
19
Thu 07-11-
19
Development of the Software 27 days Fri 08-11-
19
Mon 09-12-
19
Backend System Development 37 days Tue 10-12-
19 Tue 21-01-20
Development of Database and
Connection 25 days Wed 08-01-
20
Wed 05-02-
20
Mobile App Development 15 days Thu 06-02-
20 Sat 22-02-20
User Training 10 days Fri 21-02-
20 Tue 03-03-20
Project Sign Off 5 days Wed 04-03-
20
Mon 09-03-
20

Cost ManagementTask Name Duratio
n Start Finish Cost
E-Taxi Project 166
days
Thu 29-
08-19
Mon 09-
03-20 $203,480.00
Initiation/Market
Research 10 days Thu 29-
08-19
Mon 09-
09-19 $9,960.00
Information Gathering 9 days
Mon
09-09-
19
Wed 18-
09-19 $6,920.00
Project Planning 3 days
Wed
18-09-
19
Fri 20-
09-19 $1,800.00
Content Development 10 days Sat 21-
09-19
Wed 02-
10-19 $5,040.00
Database Design 10 days Thu 03-
10-19
Mon 14-
10-19 $9,680.00
Error Testing 21 days Tue 15-
10-19
Thu 07-
11-19 $10,920.00
Development of the
Software 27 days Fri 08-
11-19
Mon 09-
12-19 $81,240.00
Backend System
Development 37 days Tue 10-
12-19
Tue 21-
01-20 $35,240.00
Development of
Database and
Connection
25 days
Wed
08-01-
20
Wed 05-
02-20 $25,800.00
Mobile App
Development 15 days Thu 06-
02-20
Sat 22-
02-20 $8,160.00
User Training 10 days Fri 21-
02-20
Tue 03-
03-20 $6,000.00
Project Sign Off 5 days
Wed
04-03-
20
Mon 09-
03-20 $2,720.00
The cost management is quite
crucial to check if the project is
being executed within the budget.
The budget set for the E taxi
project is $203,480. ‘
The table indicates the cost
requirement of each phase of
project implementation

Human Resource
Management
Human resource indicates the
people who are linked with a
project.
Management of the human
resources is necessary to calculate
the resource requirements linked
with a project.

Communication
Management
A communication
management plan ascertains
that the information flow
within the project team is
managed in an effective
manner
A communication plan
identifies the objective and
the medium of
communication with the
communication audiences.
Communica
tion Type
Objective Medium Freque
ncy
Audience Owner Deliverabl
e
Project
Start-up
Meeting
The objective
of this
meeting is to
introduce the
team
members in a
project
Face-to-
face
Once Project
Manager,
Team
Members
and the
Stakehold
ers
Project
Manag
er
Meeting
Minutes.
Project
Progress
Meeting
The objective
of this
meeting is to
discuss the
project
progress
along with
the issues
faced by the
project team
Face to
Face
Once in
a week
Project
Team
members
and the
project
manager
Project
Manag
er
Project
Progress
Report
Meetings
related to
Risk
Managemen
t
The meeting
will discuss
the risks
identified in
the project
Face to
Face and
conference
Once in
two
weeks
Project
Team
Members,
stakehold
ers and
project
manager.
Project
Stakeho
lders
Risk
Managem
ent
Report

Stakeholder Analysis
Stakeholder
s
Power/
Influence on
the Project
Interest
in the
project
Project
Owner
High High
Software
Consultant
Medium Low
Business
Analyst
Medium Medium
Project
Manager
Medium High
The Stakeholders of a project
are important individuals of a
project team as they provide
the project team with the
needed practical and financial
support.
The power and the interest of
Each of the stakeholders are
identified in the stakeholders’
matrix.

Risk Management
Risk management is important as
it helps in addressing the
uncertainties in a project
 The risk in the E taxi project are
identified and there impact as
well as the likelihood of
occurrence on the project is
discussed.
Risks Likelihood
of
occurrence
Impact Risk
Owner
Improper
Project
Plan
Medium Medium Project
Manager
Technical
Risks
Low High Software
Consultant
Schedule
Risks
High Medium Project
Manager
Budget
Issue
Medium High Business
Analyst
Shortage
of
Resources
Low Medium Resource
Manager

Project Feasibility
The feasibility of the project is generally tested at the start of the
project to check if the execution of the project is possible
The E Taxi project is feasible as it involves development of a
smartphone application.
The estimated cost and schedule of the project indicates that the
project is feasible.

Conclusion
A project management plan for the chosen E taxi project is prepared
The Plan indicates the scope, objectives and the deliverables of the
project
It further identifies the cost and the schedule of the project
The Risks and the issues in the E Taxi project are identified in the
Project management plan.
The project management plan establishes the fact that the project is
feasible in terms of budget and schedule

Bibliography
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Wiley & Sons.
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