Analysis of Biz Ops Enterprises Meeting: Procedures and Outcomes

This report provides a comprehensive analysis of a Biz Ops Enterprises meeting, examining various aspects such as meeting arrangements, agenda, minutes, and the overall meeting process. The report begins by outlining the arrangements made for the meeting, including accommodations, catering, and provisions for attendees with disabilities. It then details the procedures for sending meeting notices, agendas, and submitting documentation. The report also covers individual participation expectations and the meeting arrangement procedures, including agenda setting and decision-making. Furthermore, the report analyzes the meeting agenda, minutes, and the correlation between the pre-meeting plans and the actual meeting outcomes, highlighting any inconsistencies or deviations. The analysis includes the discussion of BizOps's competitor Ultra Systems and the presentation of financial and sales reports. The report uses the provided documents and references to evaluate the meeting's effectiveness and offers insights into improving meeting management and achieving desired outcomes.

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By Name
Course
Instructor
Institution
Location
Date

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Question 1
Arrangements
The arrangements required for this meeting relates to accommodation and catering. The
attendees from outside Sydney will be provided with accommodation the night before the
meeting. This will enable them to prepare well for the meeting the next day. Again, we aim at
providing a wheelchair in the meeting for attendees with physical disabilities such as Katherine
Montego who was involved in a bicycle accident. Kosher meal will be provided for Saul
Rickman. In case some members will not be able to attend the meeting, their representatives will
be provided with accommodation and meals.
Date of Notice of the Meeting and Agenda
The meeting is scheduled to be on 24rd April, 2018. Therefore, the notice for the meeting must be
prepared and sent to members 14 days be the meeting. Therefore, the date for sending notice for
the meeting should be on 10th April, 2018. The notice will be sent through postal address
recorded for each attendee. Again, we will email the notices as per the recorded email addresses
of attendees. On the same day, the agenda will be sent via similar channels.
Timeline to Submit Documentation
All the documentation must be submitted before the meeting. That is, before each meeting, all
regions are required to submit any items that need to be discussed in the meeting. Therefore, all
documentation should be submitted not later than 23rd April, 2018.
Timeline to Complete Tasks
All tasks regarding the meeting should be completed before the meeting. All additional items
should be attached together with the agenda before the meeting. This should be on 23rd April,
2018.
Individual Participation
All members are expected to be active throughout the meeting. However, the chairman is
required to monitor and control the meeting. The secretary is required to read minutes of
previous meeting to all attendees. Then, the secretary will record the minutes of the meeting as it
progresses. Other attendees are expected to contribute to the agenda so as to deliberate issues the
board meeting.

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Procedures for the Meeting Arrangement
This will begin with meeting preparation. The chairperson will allocate duties to members. This
should be done when the venue for the meeting is clear and prepared. After allocating duties to
the members, the next procedure is the agenda. The agenda need to set in a logical manner so as
to facilitate flow of events (Dann & Dann, 2007). Sequential numbering system should be
applied in the agenda. Papers for the agenda need to be circulated so as to ensure all attendees
obtain a copy of the agenda. This should include the minute of the previous meeting. Again, it is
important to include forms of decisions as part of the procedure for the meeting. Lastly, prepare a
document format for all meeting documentation.
Question 2
Biz Ops Enterprises
NOTICE OF MEETING
Schedules for the next board meeting are as follows:
Time: 8:00 A.M
Date: 10TH April, 2018
Venue: BIZ Ops Enterprise Social Hall
Dear Attendees,
Please confirm your attendance or otherwise by emailing your information on
[e-mail] or by telephoning her on [phone]. An informal Breakfast
refreshment and lunch will be provided through the meeting, so please state whether you will be
staying for lunch.
If you require any travel or accommodation arrangements, catering services or any other form of
requirement, we will be happy to make these for you.

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The minutes of the previous meeting, draft agenda, chairman’s report, financial report and
occupational health and safety report are attached. If you like to make any amendments or
additions to the agenda, please advise us by COB on Friday 7 August or by email or telephone.
Sincerely
Biz Ops Secretary Date: 24TH April, 2018
Liz Hitchens
The Process of Advising Attendee Accordingly
All the attendee need to be advised on matters relating to the meeting. This process can take
place before the meeting start. They can as well be advised during the meeting so that the
secretary can include the details in the minutes of the meeting.
Main Objective of Organizing the Meeting
The main purpose of organizing this meeting is to discuss BizOps’s competitor Ultra Systems.
This should be done by sales and marketing departments of BizOps executive.
Question 3
Staff Meeting Agenda
Date: 24TH April, 2018 Time: 8:00 A.M
Facilitator: Rose Hargreaves Location: BIZ Ops Enterprise
Social Hall
Attendance requested: all staff

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External attendee:
1. Bob Woodard, Chairperson (resides in Sydney)
2. Gallian Collins, Deputy Chairperson
3. Albert Rockwood (resides in Sydney)
4. Salvio Davila (resides in Sydney)
5. Janice Bennett
6. Saul Rickman (resides in Sydney)
7. Katherine Montego (resides in Sydney)
8. Joseph Patulous
Attendees from BIZ Ops Enterprises:
1. Rose Hargreaves- Chief Executive Officer
2. Aziz Singh- Finance Manager (resides in Sydney)
3. Fred Diallo-IT Manager (resides in Sydney)
4. Gina Harris-Human Resource Manager (resides in Sydney)
5. Liz Hitchens-Marketing Manager
6. Johan Tines- Sales Manager
Agenda
Topic Staff member Allocated time
1. Discussing profit and
loss statements as at
Aziz Singh 5 minutes

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31st July.
2. Presentation of
economic research
report.
Aziz Singh 5 minutes
3. Discussion on staff
movements.
Fred Diallo 7 minutes
4. Discussion on
bargaining system
arrangements.
Johan Tines 6 minutes
5. The progress of
BizOps from
leadership point of
view.
Rose Hargreaves 5 minutes
6. To discuss BizOps’s
competitor Ultra
Systems
Bob Woodard 6 minutes
Please bring the following documents
1. Workplace health and safety report human resource manager.
2. Report on BizOps competitor Ultra Systems to sales manager.
3. Document on financial statement on profit and loss to finance manager.
4. Agenda and minutes of the previous meeting to all attendee.

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Question 4
Minute Meeting
BIZ Ops Enterprise
Meeting minutes
22, August, 2017
Opening
The regular meeting of Biz Ops was called to order at 8:00 A.M on 22ND August, 2017 in Biz
OPS Executive Social Hall by Rose Hargreaves.
Present
1. Bob Woodard, Chairperson (resides in Sydney)
2. Gallian Collins, Deputy Chairperson
3. Salvio Davila (resides in Sydney)
4. Janice Bennett
5. Saul Rickman (resides in Sydney)
6. Katherine Montego (resides in Sydney)
7. Joseph Patulous
Apologies
1. Albert Rockwood (resides in Sydney)

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Item 1: Approval of agenda
The agenda was approved as distributed.
Item 2: Approval of minutes
The minutes of the previous meeting were approved as distributed.
Item 3: letter from tax office
This was received to notify the company the on possible changes to sale tax exemption laws. The
CEO was requested by the chairperson to write to exemption office so as to enquire more
information regarding the exemption laws.
Item 4: presentaion of profit and loss statements by finace manager
The members deliberated on the issues raised in the financial statement.
Item 5: resignation of one member
One of the member resigned from his position as per the report from human resource manager.
The chairperson recommended the secretary to draft appreciation report to thank Bill for his
dedication to the organization.
Item 6: presenation of monthly sales
The sales manager presented montly sales and marketing report. The report indicated matters
from UltraSystems.
Item 7: negotiation for phase 2 of BisOps Executive bargaining agreement
Katherine offered her contributions by secoding the contributions of Rickman on the
program.
Item 8: Any other business

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Members discussed the issue of installation of three standing desks in the IT department. Annual
leaves were also granted to Fred Diallo, Johan Tines and Rose Hargreaves. Birthday wishes were
granted to Aziz.
Adjournment
Meeting was adjourned at: 4:00 P.M by Rose Hargreaves. The next meeting will be at 8:00 a.m.
on 15th October in BizOps Executive Social Hall.
Minutes submitted by: Fred Diallo
b) The estimated timeline to produce and dispatch the minutes will be two weeks after the
meeting. The minutes for the meeting will be ready for scrutiny after two weeks.
Question 5
There was correlation between the actual meeting and pre-meeting. Some of these correlation
include the agendas. The following agendas were indicated in both pre-meeting and actual
meeting. letter from tax office. This was received to notify the company the on possible
changes to sale tax exemption laws. The CEO was requested by the chairperson to write to
exemption office so as to enquire more information regarding the exemption laws. Again,
presentaion of profit and loss statements by finace manager. The members deliberated on the
issues raised in the financial statement (Dann & Dann, 2004). Moreover, resignation of one
member was estimated inboth meetings.One of the member resigned from his position as per
the report from human resource manager. The chairperson recommended the secretary to
draft appreciation report to thank Bill for his dedication to the organization.
There were some inconsistences between pre-meeting and the actual meeting. First, we did not
expect absence of attendee in the actual meeting. Again, negotiation for phase 2 of BizOps
Executive bargaining agreement was not in pre-meeting. Katherine offered her contributions by
seconding the contributions of Rickman on the program. Lastly, the main purpose for the
meeting did not correlate with the pre-meeting. That is, the main purpose of organizing the
meeting was to discuss BizOps’s competitor Ultra Systems. The main agenda turned out to be
presentation of profit and loss statements by finance manager.

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References
Dann, S., & Dann, S. (2004) Strategic Internet marketing. Brisbane: John Wiley & Sons.
Dann, S., & Dann, S. (2007) Competitive marketing strategy. French’s Forest, NSW: Pearson
Education.
Krugman, P. R., Obstfeld, M., & Melitz, M. J. (2012) International economics: Theory & policy
9th ed. Harlow: Pearson Education.
Marshall, B. (2013) Accounting Information Systems. Australian edition. French’s Forest, NSW:
Pearson Australia.
Reece, I. & Walker, S. (2007) Teaching, training & learning: a practical guide. 6th ed. London:
Business Education Publishers Limited. Pp. 24-34
Reece, I. and Walker, S. (2007) Teaching, training & learning: a practical guide. 6th ed.
London: Business Education Publishers Limited.
Ryan, R.M., & Deci, EL. (2017) Self-Determination Theory: Basic Psychological Need in
Motivation, development and Wellness. The Guilford press. Pp. 93-112.
Thomas, K.W. (2009) Intrinsic Motivation: What Really Drives Employees Engagement. Berret-
Koehler publishers. Pp. 67-82.