Project Plan for Three-Day Induction Event at Bloomsbury Institute

This project plan outlines the comprehensive strategy for organizing a three-day induction event at Bloomsbury Institute. It encompasses all aspects of project management, beginning with scope definition, which includes project description, objectives, assumptions, and constraints, and extends through work breakdown structures. The plan then meticulously addresses time management, detailing milestones, activity dependencies, and visual aids like network diagrams and Gantt charts. Cost management is covered by a detailed budget breakdown. Communication management is addressed through stakeholder analysis and a communication plan. Finally, the plan includes a risk management plan, with identification, analysis, and mitigation strategies. This plan provides a clear roadmap for successful event execution.

THREE DAYS
EVENT
ORGANIZING

Table of Content
SECTION 1. SCOPE MANAGEMENT PLAN..............................................................................1
1.1 Project Description.................................................................................................................1
1.2 Project Scope.........................................................................................................................1
1.3 Assumptions...........................................................................................................................2
1.4 Constraints.............................................................................................................................2
1.5 Project Roles and Responsibilities.........................................................................................2
1.6 Responsibility Project Matrix (RAM)...................................................................................2
1.7 Project Work-breakdown Structure (WBS)...........................................................................5
SECTION 2. TIME MANAGEMENT PLAN.................................................................................6
2.1 Project Milestones..................................................................................................................6
2.2 Project Activity/Time/Dependency base table ......................................................................7
2.3 Project Network Diagram .....................................................................................................8
2.4 Project Gantt Chart ...............................................................................................................9
SECTION 3. COST MANAGEMENT PLAN..............................................................................11
3.1 Cost Breakdown and Budget...............................................................................................11
3.2 Project Cost Baseline...........................................................................................................11
SECTION 4. COMMUNICATION MANAGEMENT PLAN.....................................................13
4.1 Project Stakeholders.............................................................................................................13
4.2 Stakeholder Communication Plan........................................................................................13
SECTION 5. RISK MANAGEMENT PLAN...............................................................................15
5.1 Risk Identification, Analysis and Action Plan ....................................................................15
5.2 Project Risk Matrix..............................................................................................................15
REFERENCES..............................................................................................................................19

SECTION 1. SCOPE MANAGEMENT PLAN
1.1 Project Description
Project initiation document helps to understand the project scope, factors which support in success of the project and increase
its efficiency. It is management process of a team to achieve objectives and increase the efficiency of the project effectively.
Project Description
This project is being formulated for Bloomsbury Institute to analyse all the factors which can impact the three-day event to
which is to be conducted in late September 2020. This report will provide project planning to reduce risk and increase communication
to increase efficiency of induction event for next academic year.
Project Objectives
 To generate effective project planning in order to improve induction and welcoming event at Bloomsbury Institute.
 To increase motivation of new students by increasing enrolment by 30% after induction event.
 To achieve all the skills and knowledge to increase the efficiency of the induction event of Bloomsbury Institute.
 To ensure the project objective to be achieved in realistic timeline effectively.
 To accomplish effective operation management and formulate proper structure of project team till end of September 2020.
1.2 Project Scope
Project scope is a part of planning which involves the activities which helps to accomplish the task and goals according to
deadlines. Bloomsbury Institute has the scope to increase the reputation and increase students education level about the institute.
Project provides better perception to parents about quality of education to students. This project has the scope to solve the issues
which students have about different courses and details of institute.
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1.3 Assumptions
These are the factors which are considered to be true without any evidence while planning project (Jiang, Klein and Fernandez, 2018).
The Project assumes that the skills and knowledge of the project team members are adequate according to objectives and increase
efficiency to achieve success. Project team is capable to understand all the factors in making decisions and improve event project
planning.
1.4 Constraints
There are issues in managing the activities due to limited time to organize event and understand all the factors to become more
potential effectively. Limited resources reduces the efficiency to plan project effectively and increase the potential of Bloomsbury
Institute.
1.5 Project Roles and Responsibilities
The project team consists of 30 members which are having different roles and responsibilities in induction event. Directors of
Institute, Heads of all department, 20 students who are capable to organize the event and some external professionals to make event
effective and successful. Volunteer are taken in the project team by making effective time schedule which help to maintain their
education and also contribute in three days event of Institute (Jiang, Klein and Fernandez, 2018).
1.6 Responsibility Project Matrix (RAM)
Project matrix help to identify all the core competencies of the project team in planning a project. This matrix enables to
identify all the roles and responsibilities of project team members of Bloomsbury Institute in order to increase their quality and
efficiency to perform task effectively.
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Project Team Roles and Responsibilities
Director  Director is the head of the Institute which helps to provide supervision to all the
activities which are done to make the three-day academic induction event
successful (Turner, 2018).
 Director has the responsibility to ensure all the activities are integrated with
Institute's value and also reflect according to brand value.
 To Formulate effective policies and guidelines in order to set quality standards of
Institute.
HOD  They are responsible to provide effective information about their respective
departments and increase the project planning process (Cicmil and et.al., 2017).
 They have the duty to guide team members in doing tasks to achieve objectives of
project effectively.
 To provide information about all the educational courses provided in the institute
to the students.
Students  They are in the core project team due to their skills and knowledge which and
help them to increase the efficiency to complete task faster.
External Professionals  They help to use their experience in completion of event. For example event
planners, decorators, coordinators who have proper skills and knowledge to
manage all the activities in the event effectively (Bredillet, Tywoniak and
Tootoonchy, 2018).
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 They are responsible to understand Bloomsbury Institute's motives and vision in
performing different activities to reach the common goal.
 Their duty is to link all the activities professionally to increase efficiency of the
event and reduce cost effectively.
 They are paid to provide better ideas and innovation to reduce cost and improve
communication with audience effectively.
Volunteers  To fulfil tasks assigned to them.
 To be more efficient in coordinating with all the members effectively.
 To be willing to work and achieve the efficiency of the project.
Project Manager  They are responsible to analyse all the resource and plan them according tom
three day events.
 Time management is the duty of project manager in order to increase the
efficiency to plan effectively (Teo and Loosemore, 2017).
 To Integrate all team member's thoughts and information to achieve objectives
effectively.
 Project manager also have the duty to find effective caterers, decorators, and
managing all internal and external team members effectively.
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1.7 Project Work-breakdown Structure (WBS)
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Welcome and
Induction Event for
Bloomsbury Institute
Project Initiation
Project Planning Project Execution
Project Closure
Project
Monitoring and
Evaluation
Resource
Requirement
Budget
Risk Factors
Stakeholder
Analysis
Idea
Approval
Project Team
Feasibility
Analysis
Project
Charter
Team
Management
Team
Directing
Procurement of
resources
Communicat
ion Channel
Conduct
Progress
Review
Stakeholder
Involvement
Corrective
Action Plan
Student Sign
off
Resource Release
Celebration

SECTION 2. TIME MANAGEMENT PLAN
2.1 Project Milestones
S. Nos. Task Name Duration Start Finish Predecessors Early Start Early Finish
1 Project Initiation 30 days Wed 04-03-20 Tue 14-04-20 Wed 04-03-20 Tue 14-04-20
2 Idea Approval 8 days Wed 04-03-20 Fri 13-03-20 Wed 04-03-20 Fri 13-03-20
3 Project Team 11 days Mon 16-03-20 Mon 30-03-20 2 Mon 16-03-20 Mon 30-03-20
4 Feasibility Analysis 5 days Tue 31-03-20 Mon 06-04-20 2,3 Tue 31-03-20 Mon 06-04-20
5 Project Charter 6 days Tue 07-04-20 Tue 14-04-20 4 Tue 07-04-20 Tue 14-04-20
6 Project Planning 30 days Wed 15-04-20 Tue 26-05-20 Wed 15-04-20 Tue 26-05-20
7 Resource Requirement 10 days Wed 15-04-20 Tue 28-04-20 4,5 Wed 15-04-20 Tue 28-04-20
8 Budget 8 days Wed 29-04-20 Fri 08-05-20 7 Wed 29-04-20 Fri 08-05-20
9 Risk Factors 7 days Mon 11-05-20 Tue 19-05-20 7,8 Mon 11-05-20 Tue 19-05-20
10 Stakeholder Analysis 5 days Wed 20-05-20 Tue 26-05-20 9 Wed 20-05-20 Tue 26-05-20
11 Project Execution 54 days Wed 27-05-20 Mon 10-08-20 Wed 27-05-20 Mon 10-08-20
12 Team Management 15 days Wed 27-05-20 Tue 16-06-20 9,10 Wed 27-05-20 Tue 16-06-20
13 Team Directing 10 days Wed 17-06-20 Tue 30-06-20 12 Wed 17-06-20 Tue 30-06-20
14 Procurement of resources 20 days Wed 01-07-20 Tue 28-07-20 12,13 Wed 01-07-20 Tue 28-07-20
15 Communication Channel 9 days Wed 29-07-20 Mon 10-08-20 14 Wed 29-07-20 Mon 10-08-20
16 Project Monitoring and
Evaluation 26 days Tue 11-08-20 Tue 15-09-20 Tue 11-08-20 Tue 15-09-20
17 Conduct Progress Review 11 days Tue 11-08-20 Tue 25-08-20 15 Tue 11-08-20 Tue 25-08-20
18 Stakeholder Involvement 8 days Wed 26-08-20 Fri 04-09-20 15,17 Wed 26-08-20 Fri 04-09-20
19 Corrective Action Plan 7 days Mon 07-09-20 Tue 15-09-20 17,18 Mon 07-09-20 Tue 15-09-20
20 Project Closure 4 days Wed 16-09-20 Mon 21-09-20 Wed 16-09-20 Mon 21-09-20
21 Student Sign off 1 day Wed 16-09-20 Wed 16-09-20 19 Wed 16-09-20 Wed 16-09-20
22 Resource Release 1 day Thu 17-09-20 Thu 17-09-20 21 Thu 17-09-20 Thu 17-09-20
23 Celebration 2 days Fri 18-09-20 Mon 21-09-20 21,22 Fri 18-09-20 Mon 21-09-20
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2.2 Project Activity/Time/Dependency base table
Activity 1st Month 2nd Month 3rd Month 4th Month 5th Month 6th Month 7th Month
Project
Initiation
Project
Planning
Project
Execution
Project
Monitoring
and
Evaluation
Project
Closure
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2.3 Project Network Diagram
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2.4 Project Gantt Chart
9

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