BM522 Project Management: Strategic Music Event for TfL & G&S Society

This document presents a project management solution for organizing a music event to unveil TfL's new strategic direction and celebrate the G&S society's 40th anniversary. It outlines the project's objectives, deliverables, assumptions, and key stakeholders, including the project sponsor, manager, team, and resource allocator. The solution includes a stakeholder analysis, power/interest grid, and communication strategies. It also identifies and assesses potential risks, such as technical, financial, market, and natural risks, along with mitigation strategies. The document further specifies quality expectations, acceptance criteria, and measures to control the project, emphasizing the use of a comparison method to identify deficiencies. The solution also uses references to books and journals to support the working of the project.

BM522 Project Management

TABLE OF CONTENTS
MAIN BODY...................................................................................................................................3
Task 1..........................................................................................................................................3
Task 2..........................................................................................................................................3
Task 3..........................................................................................................................................5
Task 4..........................................................................................................................................8
Task 5..........................................................................................................................................8
Task 6........................................................................................................................................13
REFERENCES..............................................................................................................................15

MAIN BODY
Task 1
Business case
Objective
 The objective is to organize the event of music for the unveiling of the Tfl new strategic
direction.
 Along with this another objective underneath the organizing of the event is celebrating
the G & S society’s 40th anniversary.
Deliverable
 The key deliverable of the project is that the major sponsor of event will be Tfl and in
addition to this the sponsorship will be collaborated with Student Council of University.
 Another deliverable for the present project involve providing quality service to the people
coming in the event.
Assumption
 It is assumed that all the prices and cost involved for event organizing will be constant
during the project.
 Also, it is assumed that all the activities planned will be completed in the given time only.
Stakeholder
The key stakeholder of the present project involves the following-
 Project sponsor
 Project manager
 Project coordinator
 Project team
 Resource allocator
Task 2
i
attached in MS Project
ii

Task 3
High
Power  Resource allocator  Project owner
 Project sponsor
Low
Power  Project team
 Marketers of project
 Government
 Competitor
 Project manager
Low Interest High Interest
Stakeholder Internal /
External
Amount of
Power/Interest
The
stakeholder
has
How would the
stakeholder affect the
project or be affected
by the project
Communication
Strategy
Resource
allocator
Internal High power and
low interest
The resource allocator
has high power as they
allot all the resources
necessary for the
organising the event.
The communication
strategy involves
communicating with
help of the reports and
related documents.
Project
owner
Internal High power and
high interest
The interest of project
owner is highest
because they want the
project to get
successful as they want
to unveil the direction
of TfL.
The communication
strategy will include
use of email for any
type of communicating
strategy and will be
communicated weekly.
Project
sponsor
External
and
internal
High power and
high interest
The project will be
affected by project
sponsor as the funds
The communication by
the project sponsor
will be communicated

both will not be provided in
proper manner then
this will affect the
working of company.
in the form of phone
calls and will be done
fortnightly.
Project team Internal Low power and
low interest
These are the people
who are actually
working in the project
and the project will be
affected because in
case they will not work
properly then
objectives will not be
attained (Demirkesen
and Ozorhon, 2017).
The communication
strategy will include
reports and emails and
frequency of
communication will be
every day.
Government External Low power and
high interest
These are the
stakeholder which
provides guidelines of
working of
organization and in
case any guideline of
government will be
changed then this will
affect the working of
project.
The communication
strategy will include in
form of email and the
frequency of
communication will be
based on the need.
Competitor External Low power and
high interest
These are the other
people who are also
trying to organize same
event and their
strategies will
definitely affect the
working of project.
The communication
can be undertaken in
form of email and the
frequency will involve
once in a month
communication.

Project
manager
Internal Low power and
high interest
This is the person who
is responsible for the
effective management
of project and in case
project will be not be
managed then it will be
affecting the business
to a great extent.
The communication
strategy involves with
help of email and
phone call. The
frequency of the
communication is
weekly
Marketers of
project
Internal Low power and
low interest
These are the people
who will work in
direction of promotion
of the project and in
case they will not be
working properly then
project will not be
promoted in proper
manner (Silvius, 2017).
The communication
strategy involves using
leaflets and emails and
frequency of
communication
includes weekly.

Task 4
Task 5

High Probability Overcrowded place
Conflict among team
members
Noise pollution
Financial risk
Market risk
Miscommunication
Favorable weather
condition
Emergency medical kit
Favorable publicity report
Risk in using proper
monitoring
Low Probability
Natural risk
Technical risk
Operational risk
Device not working
Not understanding the
objective of event in proper
manner
Issue in proper
implementation of plan
Over utilization of resource
Less people coming to the
event as planned
Low Impact High Impact
Risk
Description of
the risk
Negative /
Positive
Probability /
Impact
Strategy to deal with the
risk
Technical risk This will create Low / high Already have some back up

negative impact as
it will delay the
event
present so that in case of any
emergency work can be
managed.
Financial risk Negative impact
will be created
due to lack of
money within the
project.
High / high The strategy for dealing with
financial risk involves creates
a contingency fund which can
be used in some emergency
(Picciotto, 2020).
Operational risk In case the
operational
deficiency is
present then this
will result in
creating of
negative impact
Low / high The effective post planning
can result in minimisation of
operational risk.
Market risk Market risk will
result in positive
impact in case
change in market
is favourable for
event.
High / high For this it is necessary for TfL
that they must analyse all the
market changes in better and
effective manner.
Natural risk Natural risk will
result in creation
of negative impact
in case it will
affect event setup
Low / low All the precautionary measure
will be ready in case of any
natural calamity.
Miscommunicatio
n risk
This will create a
negative impact as
miscommunicatio
n will result in
working not
High / high The mitigating action for this
risk is the to have all the
responsibility and
communication be in written
format.

taking place.
Device not
working
When device will
not work properly
then this will
create negative
impact
Low / high Cross check all the devices so
that there is not any issue.
Overcrowded
place
It will create
negative impact as
it results in more
noises and
suffocation.
High/ low Proper seating arrangement
must be created
Favourable
weather condition
When weather
condition are
favourable then
this will impact
success of event
in positive
manner.
High / high Proper research must be
undertaken in order to
manage and analyse the
environment.
Emergency
medical kit
It will create
positive impact as
when proper
facility relating to
medication is
provided then at
time of
contingency it
will be helpful
High / high Proper keeping and
maintaining the emergency
kit is necessary with all the
basic medical elements.
Favourable
publicity report on
TV
It will result in
good impact as
publicity will
promote the event.
High / high For this use of more
promotional activity will be
undertaken

Lack of
availability of
resource
When resources
are not available
on time then this
will result in
negative impact as
work will not be
completed
effectively.
High / high Proper listing of the resources
as this will result in proper
management of resources.
Conflict among
the team members
Conflicting
situation will
result in negative
impact as
communication
will be affected
High / low For this proper
communication channel must
be established among the
team members.
Issue in
understanding
objective and
scope of project
When objective
will not be clear
then this will
result in
ineffective
working resulting
in negative
impact.
Low / high The strategy for this, is the
use of proper sharing of
objective of the business.
No proper
implementation of
plan
When
implementation is
not good then it
will definitely
result in issue in
working.
Low / high The strategy will involve
making proper plan for the
implementation of the plan in
current manner.
Risk in using
proper monitoring
When monitoring
method are not
utilised properly
High / high The strategy useful in
mitigating the risk is to use
proper monitoring tool