Health and Safety Report

This report analyzes health and safety management at Bolton NHS Foundation Trust. It reviews communication systems, policies, and procedures, assesses responsibilities across different management levels, and analyzes health and safety priorities such as slips, falls, nutrition, safe working environments, and infection control. The report examines how risk assessment informs care planning, the impact of health and safety policies, dilemmas in implementing systems and policies, and the effects of non-compliance with legislation. It also details monitoring and reviewing processes, evaluates the effectiveness of promoting a positive health and safety culture, and assesses the author's contribution to individual health and safety needs using the Gibbs Reflective Cycle. The report concludes by summarizing the key findings and emphasizing the importance of adhering to health and safety legislation for effective healthcare service delivery.

HEALTH AND SAFETY

TABLE OF CONTENTS
INTRODUCTION ..........................................................................................................................5
TASK 1A ........................................................................................................................................5
LO 1.................................................................................................................................................5
Reviewing systems, policies and procedures for communicating information ..........................5
Assessment of responsibilities for Bolton NHS Foundation Trust in relation to its structure.....7
TASK 1B ........................................................................................................................................8
Analysis of health and safety priorities........................................................................................8
TASK 2..........................................................................................................................................10
LO 2...............................................................................................................................................10
Analyzing how information from risk assessment informs care planning ...............................10
Analysis of impact of one aspect of health and safety policy....................................................11
Encountering dilemmas in relation to implement systems and policies....................................12
Analyzing the effects of non-compliance with health and safety legislation............................12
LO 3...............................................................................................................................................13
TASK 3..........................................................................................................................................13
3.1 Explaining monitoring and reviewing of health and safety policies and practices..............13
3.2 Effectiveness of promoting a positive health and safety culture.........................................14
3.3 Evaluate own contribution in placing the health and safety needs of individuals ..............14
CONCLUSION..............................................................................................................................16
REFERENCES .............................................................................................................................17
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Index of Tables
Table 1: Health and safety legislation..............................................................................................5
Table 2: Risk assessment template................................................................................................10
3

Illustration Index
Illustration 1: Structure of Bolton NHS Trust..................................................................................7
Illustration 2: Gibbs Reflective Cycle............................................................................................15
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INTRODUCTION
“Health and safety” is the most significant priority of every Health and Social Care
(HSC) organization. There are constant efforts made by the health care practitioners, doctors,
nurses and care providers to provide proper treatment and services with a motive of minimizing
the aspect of risk which is associated with the workplace setting. It is important to implement the
health and safety legislation for ensuring security of patients, visitors and care users. Assessment
of the risk is another vital way by which dilemmas are encountered to evaluate the impact of
health and safety policies and procedures. The need for monitoring and reviewing at the
workplace is essential for promoting positive and care culture in an organization (Hendrikson,
2010). This report is about management of health and safety at Bolton NHS Foundation Trust,
which is one of the busiest health care organizations in the Greater Manchester, England. This
UK based organization is funded by the NHS Trust and has three specialized sites for pediatric
and neonatal services. The main objective of this report is to highlight the health and safety
legislation. Analysis has been made about the consequences of health and safety need on patients
and doctors. Lastly, the central idea behind this report is to present the monitoring and reviewing
policies of health and safety policy at Bolton.
TASK 1A
LO 1
Reviewing systems, policies and procedures for communicating information
There are various systems, policies and procedures which are reviewed for
communicating the information on health and safety at the workplace in respect of legislation. In
British, there are certain laws and regulatory framework which has been provided with an
intention to meet requirements of health care (Sugiyama and et.al., 2008) . In Bolton NHS
Foundation Trust, various laws are governed by an objective to meet the workplace health and
security need. Following laws of UK implemented in this organization to fulfill the effective
requirement of fostering better communication systems and workplace safety has been stated in
following table as follows:
Table 1: Health and safety legislation
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Health and safety legislation
Health, Safety and Communication
Acts
Description
Health and Safety at Work Act 1974 According to this act, the responsibility of every health care expert is to
maintain the safety of patients at the care settings. The main objective of
this act is to define policies and procedures at the Bolton for ensuring
safety of staff and care experts. There is necessity to formulate the safety
at the workplace with the prescribed norms and rules so that assurance of
communication of information is maintained as well.
Health and Social Care Act 2001 As per this health care act in the UK, the staff of every organization
inclusive of Bolton has been authorized to make use of information
processing. The main objectives behind this act are to make arrangements
in respect to further provisions such as social care services and to make
further processing of patient information (Hurst and Patterson, 2014).
The idea here is to facilitate the doctors with their patient's data, so that
they can provide better treatments and care services to patients.
Electronic Communications Act
2000
This is the most vital act which is used by the Bolton Trust where the
associated health care practitioners use method of preparing prescription
of their patients electronically (Billings and Weger, 2015). This is a way
by which information of the each and every patient are recorded and
stored for future use. This is to ensure better communication and quick
delivery of information transmission.
Data protection Act, 1998 The processing of personal data, which is held in manual or electronic
form, is regulated by this Act. Along with the health records, this Act also
applies to the personal information. This act requires Bolton to comply
with eight data protection principles and observing the rights of the
patients. The medical information of a patient can only be obtained for
one or more specified and lawful purpose. The medical information
pertaining to the patients shall not be kept for longer than necessary.
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The personal data related to patients should be processed and
communicated in a lawful manner.
According to the workplace experience at the Bolton Trust, following stated methods are
used which are stated as follows: Written communication: This trust uses methods such as reports, advertisements,
memos, electronic mails, notice boards etc. for transmitting information in the written
form (Brand, 2012). Verbal communication: There is used an oral form of communication for short and
prescribed data transmission. At Bolton, there arise situations where the quick delivery of
task has been made by using verbal source.
 Visual communication: This is a method which is widely used in Bolton. At the time of
training and providing information in respect of human health etc., graphic modes are
used to share information (Barber, 2002).
Assessment of responsibilities for Bolton NHS Foundation Trust in relation to its structure
It is very imperative to assess the responsibilities of the individuals working at different
levels of management to ensure effectiveness of workplace settings at the Bolton NHS
Foundation Trust.
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 Director: The main role of the Director of the Bolton is to manage the overall work of the
organization. He is responsible for framing all the organizational rules and policy
framework in respect of health care and safety (Valentine, Nembhard and Edmondson,
2015). He also plays the role of assuring the discussion of safety standards by regularly
participating in the meeting with his staff members. Senior manager: The role of senior manager in Boston is to look after all the issues and
risks that arise at the workplace. In addition, he is also responsible for formulating ways
to define the solutions to meet with those changes. He is responsible to intimate director
on a direct basis and maintains direct contact with him. Assistant manager: The role and responsibilities of the assistant manager working at the
Bolton is to engage the team to work as a whole for workplace management of risk. He
maintains direct contact with the functional staff (Horie, 2010). He instructs them for
work at a place where hazards are identified and action plans to be implemented as per
legislation of the UK.
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Bolton NHS Foundation
Trust
Director
Supervisior Assistant
Manager
Health Care
Assistant HR Manager
Illustration 1: Structure of Bolton NHS Trust

 Supervisor: The role of the supervisor is to look after the efficiency of how the work is
being carried out in Bolton. He looks after the arrangements to be made. In addition, he is
responsible for training the operational staff by providing required training as per
organizational norms and settings (Hujala, Laulainen and Lindberg, 2014). HR manager: The role of HR Manager of the Bolton is to recruit and train manpower as
per organization's standards. He looks after the appropriate working methods and training
initiatives in respect to developing staff.
 Health care assistant: The job role of health care assistant working at Bolton is to look
after the effective exercise of health care policies and procedure followed in maintaining
health and safety.
The table given below will state the roles and responsibilities as follows:
Employer's
Responsibility
Employee’s responsibility Service users' and
visitors' responsibility
Director- The director
of day care centre has
the responsibility of the
overall health and
safety of staff, patients
and visitors.
Health and social care
worker- He has the
responsibility to follow the
policies and procedures. He is
also responsible for protecting
the rights of older patients
suffering from dementia and
Alzheimers.
Service users- they have
the responsibility to
adhering to the
instructions given to
them by the care worker
regarding health and
safety procedures.
Health and safety
executive- he has the
responsibility to
enforce various acts and
statutory instruments in
relation to health and
Ward manager- He has the
responsibility of ensuring that
the staffs are properly trained
in health and safety
procedures.
Visitors- the visitors are
responsible for their own
as well as the patient's
health and safety. It is
their responsibility to
abide by the rules of the
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safety at the care centre. care centre.
TASK 1B
Analysis of health and safety priorities
There are various ways by which health and safety priorities are designed at the
workplace setting of Bolton Foundation NHS Trust. There is a need for doctors, nurses, care
experts etc to work as a whole for promoting culture of workplace and patient's safety as well.
Following are some of the health and safety priorities which are defined in an order to meet with
the changes in the organization and are stated as follows: Slips, falls and other types of accidents: This is the most vital planning which is being
prioritized at Bolton. The major risk is derived from the falling, tripping and related
accidents. There is need to make safety plans by considering such aspects so that visitors,
patients and even the staff will safe at any part of this health care organization (Anderson,
Chaturvedi and Cibulskis, 2007). In this trust, the record keeping is maintained where
such accidents are recorded and objectives are maintained by keeping this aspect as
priority. Healthy and nutritious diet: This priority has been defined keeping in account the
treatment and care of old age patients specially. Also, all age group care users are
required to provide with the privilege of healthy and nutritious food (Corbett, Travaglia
and Braithwaite, 2011). Along with this, nurses and care providers must be trained well
for taking care of the medicinal treatment on time and effectively for the better recovery
of the patients. Safe working environment: The next priority of working in this health care organization
is by developing better health care services for the patients. It is the duty of doctors and
care providers to work by addressing the aspect of safe surrounding as a priority of
patient's safety and care. It is essential to consider the Occupational Safety and Health
Administration's (OSHA) guidelines for ensuring effective job working of the Bolton.
The main objective of the OSHA is to work with an objective to minimize fatalities,
illness etc.
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 Prevention of infection control:This is another health and safety priority which is
required to be met for controlling infection at the workplace. In hospitals and care homes,
this is very common aspect which may affect the other visitors and patients. Therefore,
there is need to use infection control methods for maintaining safety. There is Reporting
of Injuries, Diseases and Dangerous Occurrences Regulation (RIDDOR) which is
responsible to enforce the authorities who investigate the reasons for serious accidents
and provide safer working environment (Christophorou, 2013). The role of this authority
is to help the action of prevention plan. This is made to reduce the aspect of loss from
accidents and injuries.
 Minimization of risk: This is another priority which is all about defining the parameters
that contribute the chances of hazard. After identifying those factors, the role of Boltan is
to make implementation of devices which minimizes the workplace risk. It is inclusive of
fire alarms, chemical explosion risk, repaired devices and instrument etc. for fostering
workplace safety.
Given below is a table that shows the safety priorities followed at Boltan and are planned as
follows:
Safety Priority Why is it a safety priority? How do you deal with this?
Safety from falling
This is considered as a safety
priority as risk of falling has
been associated with the same. It
is vital as risk of injury is
associated with the same.
Walking aid can be provided
to needed applicants to deal
with such issues.
Safety from road accident
and getting lost
Risks involved are inclusive of
patients such as those suffering
from dementia and mental ill
health.
In order to mitigate with those
risks, sufferers will not be
allowed to go out alone.
Safety from poor lighting Patinets who are suffering from
eyes issues or dementia are
associated with risks.
It can be managed by
increasing light levels.
Daylight issued wherever
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possible.
TASK 2
LO 2
Analyzing how information from risk assessment informs care planning
Analysis of Information from risk assessment is a sort of care planning for individuals
which helps in organizational decision making. In this regard, the following risk assessment has
been provided at the Bolton in tabular form as follows:
Table 2: Risk assessment template
Potential
hazards at
the workplace
Who might
be harmed
and how?
Actions
already
been taken
Additional
actions to be
taken for
managing
the risk
Person
responsible
for taking
the action
Date of
action
Present
status
Infection The admitted
patients,
visitants,
children and
old age
individuals.
The use of
covering
mask for all
the Hospital
staff is used.
Proper
cleaning of
hospital is
required.
Patients are
compulsory
wear masks.
The usage of
complete
hygienic
belongings
and
requirements
should be
used.
Staff and
senior
nurse.
07/09/15 On-going
Injury and
abuse
Both old age
people and
children are
affected by
the injury and
abuse
activities. The
manpower of
this
organization
may also be
The trust has
serviced
work devices
or
instruments.
They are
checked
regularly
time to time.
Training is
provided to
the personnel
of hospitals.
There is a
necessity of
withdrawing
the broken
parts.
Proper
Health care
Staff and
supervisor.
07/09/15 On-going
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