Detailed Project Plan for Boutique Build Australia Expansion

This project plan outlines the implementation of new hardware and software for Boutique Build Australia, a small building company specializing in designer homes, as they expand into Queensland. The plan details the project background, limitations, and approach, emphasizing the need for IT Biz Solutions to implement new systems and applications for remote work and data security. The project will utilize an agile methodology, encompassing in-scope activities like hardware and software implementation and network setup, while excluding staff training and home modifications. The plan addresses assumptions, constraints, and risks, including data breaches and project delays, and provides a risk management plan. Deliverables include a business case, project charter, team details, and budget analysis. Roles and responsibilities for team members are clearly defined, and the plan emphasizes the importance of effective IT infrastructure for business success. The project aims to enhance Boutique Build's operations, improve revenue, and ensure seamless connectivity across the expanded business.

Running head: PROJECT PLAN FOR WORKING BOUTIQUE BUILD AUSTRALIA
Project Plan for working Boutique Build Australia
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1. Boutique Build Business Case
1.1 The Project Details
The Boutique Build is considered a small building company, which primarily specializes
in the development and building of high-form of designer homes in the surrounding and
metropolitan areas of Sydney. In the recent times, the company has planned for expanding to
Queensland and perform their set up operations into a permanent model home. According to the
present context of the business, Boutique Build have been using their old servers due to which
they often encounter problems (Afolabi, Fagbenle and Mosaku 2017). Although the management
has not provided any form of interest to upgrade their systems, it was later seen that loss of
documentation from hard drives leads to critical areas of problems.
The other problems being faced at Boutique Build was that loss of data led to loss of
reputation for the company. Hence, the company has contracted IT Biz Solutions for the
implementation of new software and hardware. The only focus would need to be put on
developing some applications, which would be helpful for the team in order to work on a remote
basis (Bjaalid, Laudal and Mikkelsen 2015). Since, the company has been planning to expand to
an interstate, hence the use of effective systems in place would be majorly be helpful for the
successful running of the business while all included staff would be connected together.
1.2 Project Background and History
Boutique Build is a small business company, which is situated in Australia that mainly
specializes in designing the outline of designer homes. The company has a huge reputation in the
global market and thus receive huge number of contracts. In the context of the present situation
in which the business is running, Boutique Build have set their primary objectives to expand into

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Queensland and set up within the place as a permanent model home. The company has a small
employee number and thus their business operations are considered small in size.
In consideration to the present conditions of the business, Boutique Build would need to
consider options for securing their documentation on servers. Thus, they need to contract IT Biz
Solutions, who would be responsible for implementing hardware and software within the new
modelled home in Queensland. During expanding into an interstate, Boutique Build would need
to make use of effective systems for continuing the business processes and keeping each of their
staff connected together into a single platform.
1.3 Limitations
According to the discussions of the case for Boutique Build, the limitations within the
business are:
1. The company has a small number of offices and their reach is limited to a certain range
of customers. Since, their offices are limited, hence site managers work in a common and same
building.
2. The business employs an old server, which is surrounded by problems. This is because
management have not considered the option to upgrade their systems (Guerra 2015).
3. The current IT processes within the company are not able to suit the business structure
and functional processes.
1.4 Approach
In consideration to the business performance for Boutique Build, the approach that would
need to be chosen for improving the business processes are:

3PROJECT PLAN FOR WORKING BOUTIQUE BUILD AUSTRALIA
1. Determining the most appropriate location in which Boutique Build could place their
services and expand their services to a broad number of customers.
2. Determining the total number of hardware devices to be procured and the kind of
software that would need to be acquired to be installed within the hardware (Sligo et al. 2017).
3. Creating a backup plan for the needed documentation stored by the management of
Boutique Build.
1.5 Benefits towards the Business
Based on understanding the business requirements, the benefits incurred for the business
are as follows:
1. The company would have a permanent model home through which they would be able
to perform their different operations.
2. The business would have a strong IT infrastructure based on possessing a permanent
hardware and software solutions (Blaskovics 2016).
3. The business infrastructure for Boutique Build would be improved and thus the
business revenue would be increased gradually.

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2. The ICT Project Management Plan
2.1 Project overview
The project is based on determining the implementation of a new hardware and installing
new software within the new modelled home. The project is based on installing new kind of
computer application and setting up of a new network at Queensland. The task would require the
saving of documentation in a dedicated server (Torrecilla-Salinas et al. 2015). This would enable
the company to save their documentation in a secure format while making use of their data
whenever needed.
2.2 Project methodology
In the context of the project, the project methodology that would need to be chosen is
agile. The project task is related to the setup of new hardware and software systems within the
newly installed computer systems at the permanent modelled home in Queensland. There are
other requirements based on setting up of a computer network at their new established company
(Tuomivaara, Lindholm and Känsälä 2017). Hence, the effective use of agile methodology is
considered to be necessary as the project manager would be responsible for delivering the project
as expected.
2.3 Project scope
Based on defining the project scope, the various scope within the project would be
considered as follows:
In-Scope Activities:

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1. The implementation of hardware and software would need to be performed by IT Biz
Solutions.
2. The network setup would need to be performed by the IT consultants at IT Biz
Solutions.
3. The business case would need to be performed and included within the deliverables of
the project.
4. The project team would need to be arranged according to the requirements of the
business.
Out Scope Activities:
1. The training of staff after the implementation of the new software cannot be performed
by the consultants of IT.
2. The IT consultants would not be responsible for designing new modifications within
the home if required.
2.4 Assumptions, constraints and risks
The assumptions based on the implementation of new kind of software and hardware are:
1. The project would be completed within the approved deadline by the company.
2. The project would be completed within the estimated budget.
3. Each of the required software that would be installed would be easily usable by the
employees (Dallasega et al. 2017).

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4. No new kind of training would be required based after the implementation of new
software.
Some of the constraints within the new system are discussed as follows:
1. New kind of training would not be provided, which create a constraint for the new
employees.
2. The new model home might create some constraints based on laying down the
networking cables to be installed within the house.
The risks that could incur within the system are discussed as follows:
1. Attacks might be posed towards the servers in which documentation of the company
would be stored.
2. The project might run out of schedule and might exceed the allocated project budget
(Khalil 2018).
3. Loss of data might pose risks towards loss of customer information. This might harm
the reputation of the company.
2.5 Deliverables
The deliverables of the project are as follows:
1. A business case of the project
2. The project charter would be supplied to the IT consultants
3. The details of the project team

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4. The budgetary analysis of the project
2.6 Roles and responsibilities
The roles and their corresponding responsibilities of different project team members
concerned with the project are discussed as follows:
1. Project Manager – The project manager would hold responsible for taking the
responsibilities for designing a business case, the project charter and assigning allocated
resources and costs to each of the human resources for the project.
2. Assistant Project Manager – They would perform a brief review over the task being
performed by the project manager. They would also perform work being directed by the project
manager.
3. Financial Manager – They would analyse the costs being allocated by the project
manager to each resource (Blaskovics 2016). Hence, they approve permission to allocate the
mentioned costs to the project.
4. Procurement Manager – The procurement manager would locate the proper suppliers
for the project and assign hardware and software resources at the necessary stages of the project
(Kaczorowska 2015).
5. Network Analysts – They would analyse the infrastructure of the building and design
the networking for the project.
6. Hardware Specialists – They would prepare the hardware allocated for the project
and position them according to the business requirements (Rindell, Hyrynsalmi and Leppänen
2016).

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7. Software specialists – They would install software applications within the laptops and
desktops.
8. Quality analysts – The quality analysts would be responsible for verifying that each of
the works over the project have been performed within proper quality.
9. Risk analysts – The risk analyst team would analyse the various scenarios of risk and
then consult assigned team members for working over the areas of risks.
10. Supplier – The suppliers would be contacted by the procurement manager and thus
they would be responsible for supplying the proper materials for the project. They would also
check for quality and ensure that the supply of hardware and software is proper as per
requirements and expected quality.
2.7 Risk management plan
The risk management plan for the project are listed in the following table:
Risk Description Likelihood Impact Risk Owner Risks Mitigation Measure
Information might
be breached from the
servers
Medium High Risk Analyst,
Quality Analyst,
Project Manager
They would be responsible for
ensuring that efficient antivirus
software would be installed
within the desktop and laptop
computers.
Project might exceed
estimated schedule
and run out of
budget
Low Medium Project Manager,
Assistant Project
Manager
The project manager should
ensure that each of the
activities within the project are
being performed within the
proper estimated time. It
should also be ensured that the
individual project activities
would be completed within
proper budget.
Loss of customer Medium High Risk analyst The customer information

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information should be stored in dedicated
servers and the company
should also establish a proper
backup facility.

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References
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