Assessment Task 3: Boutique Build ICT Project Schedule

This assignment focuses on developing a comprehensive ICT project schedule for the Boutique Build project. The student was tasked with creating a work breakdown structure (WBS), estimating project effort and duration, and developing a detailed project schedule using a Gantt chart. The project plan incorporated Agile methodology, resource allocation, and cost estimations. The student sought approval for the project schedule from the CEO, incorporating feedback and making necessary adjustments, including a schedule control phase. The final schedule reflects a 37-day timeline and includes procurement details, demonstrating a complete understanding of project management principles and the ability to manage project delivery effectively. The assignment covers topics like activity estimations, project planning, risk management, and communication with stakeholders to ensure the project's successful implementation.

Assessment Task 3 Cover Sheet
Student Declaration
To be filled out and submitted with assessment responses
 I declare that this task is all my own work and I have not cheated or plagiarised the work or
colluded with any other student(s).
 I understand that if I am found to have plagiarised, cheated or colluded, action will be taken
against me according to the process explained to me.
 I have correctly referenced all resources and reference texts throughout these assessment tasks.
Student name
Student ID number
Student signature
Date
Assessor declaration
 I hereby certify that this student has been assessed by me and that the assessment has been
carried out according to the required assessment procedures.
Assessor name
Assessor signature
Date
Assessment outcome S NS DNS Resubmission Y N
Feedback
Student result response
 My performance in this assessment task has been discussed and explained to me.
 I would like to appeal this assessment decision.
Student signature
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A copy of this page must be supplied to the office and kept in the student’s file with the evidence.
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Assessment Task 3: Develop ICT project schedule
Task summary
In this task, students will apply your scheduling skills to create the project schedule for their team.
This assessment is to be completed in the simulated work environment in the RTO.
Required
 Access to textbooks and other learning materials
 Computer with Microsoft Office and internet access
 Boutique Build ICT Project Management Plan (as per end of Assessment Task 2)
 Boutique Build Business Case
 Boutique Build Project Team Charter
 Boutique Build Organisation Chart.
Timing
Your assessor will advise you of the due date of these submissions.
Submit
 Boutique Build Work Breakdown Structure
 Boutique Build Time Estimates
 Email to Judith Lee with Boutique Build ICT Project Schedule attached
 Email to Judith Lee with Boutique Build ICT Project Management Plan
Assessment criteria
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily
address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be
asked to complete further assessment to demonstrate competence.
Re-submission opportunities
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you
have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory
performance. Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been
dealt with unfairly or have other appropriate grounds for an appeal.
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

You are encouraged to consult with the assessor prior to attempting this task if you do not understand
any part of this task or if you have any learning issues or needs that may hinder you when attempting
any part of the assessment.
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Assessment Task 3 Instructions
1. Develop a work breakdown structure (WBS).
Boutique Build Work
Breakdown Structure
Project Design/Initiate
Gather requirement
analysis
Developing the
project charter
Developing the
project scope
Find out gap
analysis
Developing
objectives
Project plan
Developing the
project plan
Developing project
WBS
Developing project
risk plan
Identify project team
Requirement
specification
Place hardware
order
Kick-off meeting
Project Implementation
Implementing
project plan
Design plan
Testing and
checking
Implement change
management
Implementing Risk
Plan
Holding the Status
meeting
Monitoring and
controlling phase
Control changes
monitoring risks
Controlling
schedule
Monitoring Costs
Project closure and
evaluate
Project Verification
Lessons learned
Formal acceptance
Project sign off
2. Estimate project effort and duration.
Activity
Numbe
r
Activities Optimistic time Pessimistic Time Most Likely Time
1 Gather requirement
analysis
2 4 1 day
2 Developing the
project charter
3 9 2 days
3 Developing the
project scope
4 12 1 day
4 Find out gap
analysis
6 10 0 days
5 Developing
objectives
8 12 1 day
6 Developing the
project plan
10 18 2 days
7 Developing project
WBS
4 8 1 day
8 Developing project
risk plan
2 4 2 days
9 Identify project
team
3 9 2 days
10 Requirement
specification
4 12 2 days
11 Place hardware
order
6 10 7 days
12 Kick-off meeting 8 12 0 days
13 Implementing
project plan
10 18 1 day
14 Design plan 4 8 2 days
15 Testing and
checking
2 4 1 day
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

16 Implement change
management
3 9 2 days
17 Implementing Risk
Plan
4 12 2 days
18 Holding the Status
meeting
6 10 1 day
19 Control changes 8 12 1 day
20 monitoring risks 10 18 2 days
21 Controlling
schedule
4 8 1 day
22 Monitoring Costs 2 4 1 day
23 Project Verification 3 9 2 days
24 Lessons learned 4 12 1 day
25 Formal acceptance 6 10 1 day
26 Project sign off 8 12 0 days
Activity
Number
Activities Optimistic
time (To)
Pessimistic
Time (Tp)
Most
Likely
Time
(Tm)
Expected
Duration
=
(To + 4Tm +
Tp ) / 6
Standard
Deviation
= (Tp - To)
/ 6
1 Gather
requirement
analysis
2 4 1 day 3 0.33
2 Developing
the project
charter
3 9 2 days 6 1
3 Developing
the project
scope
4 12 1 day 8 1.33
4 Find out gap
analysis
6 10 0 days 8 0.66
5 Developing 8 12 1 day 10 0.66
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

objectives
6 Developing
the project
plan
10 18 2 days 14 1.33
7 Developing
project WBS
4 8 1 day 6 0.66
8 Developing
project risk
plan
2 4 2 days 3 0.33
9 Identify
project team
3 9 2 days 6 1
10 Requirement
specification
4 12 2 days 8 1.33
11 Place
hardware
order
6 10 7 days 8 0.66
12 Kick-off
meeting
8 12 0 days 10 0.66
13 Implementing
project plan
10 18 1 day 14 1.33
14 Design plan 4 8 2 days 6 0.66
15 Testing and
checking
2 4 1 day 3 0.33
16 Implement
change
management
3 9 2 days 6 1
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

17 Implementing
Risk Plan
4 12 2 days 8 1.33
18 Holding the
Status
meeting
6 10 1 day 8 0.66
19 Control
changes
8 12 1 day 10 0.66
20 monitoring
risks
10 18 2 days 14 1.33
21 Controlling
schedule
4 8 1 day 6 0.66
22 Monitoring
Costs
2 4 1 day 3 0.33
23 Project
Verification
3 9 2 days 6 1
24 Lessons
learned
4 12 1 day 8 1.33
25 Formal
acceptance
6 10 1 day 8 0.66
26 Project sign
off
8 12 0 days 10 0.66
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

3. Develop the project schedule.
Figure 1: Gantt chart
(Source: Created by Author)
4. Email Judith Lee, CEO, to seek approval of your project schedule.
To Judith Lee,
Subject: Approval project schedule
Sir/Ma’am,
I would like to inform you with the project update for the Boutique Build project. I would like to inform
you that we are planning to complete the project within 35 days. As per the project we are planning to
start the project implementation from 3rd of April and we have already started planning for the project.
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

We are applying agile methodology to implement the ICT service for the Boutique Build and will
include bottom up approach of agile methodology. I hereby, attaching the copy of project plan that I
and my team has made to complete the project successfully. The attached plan also includes the
human resources and the items that are needed to complete the project along with the total cost of
the project.
I am looking forward for your opinion for your opinion and please let me know in case of any change
that you would like to implement in the project.
Thanking You.
Regards,
Your name
(Project Manager)
5. Update project management plan.
Figure 2: Gantt chart
(Source: Created by Author)
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

6. Determine project procurement.
Resource
Name Type Material
Label Initials Group Max.
Units Std. Rate Ovt.
Rate Cost/Use Accrue
At
Xero
Subscription Material X $1,000.00 $0.00 Prorated
Surface Pro
Laptops Material S $100,000.00 $0.00 Prorated
Monitors Material M $50,000.00 $0.00 Prorated
Laptops Material L $150,000.00 $0.00 Prorated
wires Material w $5,000.00 $0.00 Prorated
Routers Material R $1,200.00 $0.00 Prorated
7. Email Judith Lee, CEO,
To Judith Lee,
Subject: Approval project schedule
Sir/Ma’am,
I would like to draw you attention to the changes that you have mentioned in your last reply. I
would like to inform you that I have added a schedule control phase in the project plan. As per the
project plan I have added checks progress daily, actions to schedule issues, emails the changes
to CEO and Operation manager, approval from CEO or OM. Please check the updated project
plan that I am sending you. After adding the phase instructed by you would like to inform that the
project completion time for the Boutique Build Project has increased to 37 days from 35 days. I
would also like to inform you that the project cost will not much vary as because the project
duration is increased only by two days.
So, I am pleased to inform you that we are proceeding with the project as per your modified
requirement.
Eagerly waiting for your quick response. In case of any changes please let me know before
starting the project.
Thanking You.
Regards,
Your name
(Project Manager)
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Assessment Task 3 Checklist
Student’s name:
Did the student:
Completed
successfully Comments
Yes No
Break down project task requirements?
Estimate time and effort duration of project activities?
Develop project schedule?
Develop and allocate work packages?
Establish project schedule controls?
Assess procurement approach?
Develop project subplans?
Seek approval of the project schedule?
Seek approval of the current Boutique Build ICT
Project Management Plan?
During the meeting with the assistant project
manager, demonstrate effective communication skills
including:
 Using active listening techniques
 Using a range of questioning techniques to
communicate with engage Roland
 Communicating in a professional manner
 Speaking clearly and concisely, using
paraphrasing and other techniques
 Responding to questions from Roland as
necessary.
Task Outcome: Satisfactory  Not Satisfactory 
Assessor signature
Assessor name
Date
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K