Brakes Bros Limited Project: Project Management Plan and Research

This report outlines a project management plan for Brakes Bros Limited, a UK-based food supplier, focusing on digital technology integration. The project aims to implement a supply chain management model, improve operational efficiency, and manage finances effectively. The plan covers various aspects, including cost, scope, time, quality, communication, risk, and resources, utilizing tools like work breakdown structures and Gantt charts to provide timeframes and stages for completion. The report also includes small-scale research using qualitative and quantitative methods, data analysis with appropriate tools and techniques, and recommendations based on the research findings. Furthermore, it reflects on the value of the research in meeting stated objectives and personal learning and performance.

Managing a Successful Business Project
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Table of Contents
Introduction......................................................................................................................................4
LO1..................................................................................................................................................5
P1. Devise project aims and objectives for a chosen scenario....................................................5
P2 Produce a project management plan that covers aspects of cost, scope, time, quality,
communication, risk, and resources.............................................................................................6
P3 Produce a work breakdown structure and a Gantt chart to provide timeframes and stages
for completion..............................................................................................................................8
M1: Produce a comprehensive project management plan, milestone schedule and project
schedule for monitoring and completing the aims and objectives of the project......................11
D1 (LO1 & 2) critically evaluate the project management process and appropriate research
methodologies applied...............................................................................................................13
LO 2:..............................................................................................................................................14
P4 Carry out small-scale research by applying qualitative and quantitative research methods
appropriate for meeting project aims and objectives.................................................................14
M2 Evaluate the accuracy and reliability of different research methods applied......................15
LO3:...............................................................................................................................................16
P 5 Analyze research and data using appropriate tools and techniques....................................16
P 6 Communicate appropriate recommendations as a result of research and data analysis to
draw valid and meaningful conclusions....................................................................................21
M 3 evaluate the selection of appropriate tools and techniques for accuracy and authenticity to
support and justify recommendations........................................................................................22
D2 (LO3 & 4), Critically evaluate and reflect on the project outcomes, the decision-making
process and changes or developments of the initial project management plan to support
justification of recommendations and learning during the project............................................23
LO4:...............................................................................................................................................24
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P 7 Reflect on the value of undertaking the research to meet stated objectives and own
learning and performance..........................................................................................................24
M 4 Evaluate the value of the project management process to meet the stated objectives and
support own learning and performance.....................................................................................25
Conclusion.....................................................................................................................................26
References......................................................................................................................................27
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Introduction
The arrival of digital technology has brought a huge revolution in the basic conduct of the duties
and responsibilities of the business. From the last few years, there has been determined a huge
change in the traditional models and ways of performing the business activities. There has been
provided huge opportunities, means and methods to the organizations for performing the various
business activities all caused due to the arrival of the digital technology in the era. It has
increased the profitability of the initial products in the organization by the arrival of the digital
technology in the operations. The project is laid on the Brake Bros Limited Company which is
engaged in the food sector in the UK. The report will show the ways and methods adopted by the
company in order to overcome the challenges which are faced while dealing with the digital
methods in performing the operations in the business cycle. The study will show that how the
project management plan works and proves helpful to the company in fulfilling the needs of the
business effectively and efficiently. There is also shown a huge of recommendations for the data
which is being used by the company in performing the various activities in the digitalized
business.
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LO1
P1. Devise project aims and objectives for a chosen scenario.
The company which has been selected is Brakes Bros Limited which is the supplier of catering
products in the UK and deals with the food and drinks. The company has its headquarters in
Ashford, Kent and United Kingdom and serves the foodstuffs in more than 20 centers in the area.
It was established in the year 1958 by William, Frank and Peter Brake. The company has a huge
faith in following the latest techniques and innovative methods in dealing with its services with
the customers. It believes in bringing the efficiency and effectiveness in the work. The company
can also have the use of the Supply Chain Management model which is best for the proper
planning and networking in the organization(Bharadwaj, et. al., 2013).
The main aim and objectives of the project study are described below:
 Implementation of the model of supply chain management in the organization for better
efficiency in the operations.
 Designing and undertaking a proper planning in order to improve the working scenario in
the organization for the completion of the tough tasks.
 Proper management of the finance and funds in the organization to rescue the company
from mishaps (Bharadwaj, et. al., 2013).
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P2 Produce a project management plan that covers aspects of cost, scope, time,
quality, communication, risk, and resources.
 Cost: There is a huge impact on the cost factor in the organization in order to have the
good conduct of all the operations in the project. The report is thus maintained in order to
determine the threats and challenges in adopting the digital technology in the Brakes Bros
Limited. There is need to have a good budget plan in the organization. The research
would be done performing the analysis of the data and making Gantt chart and work
breakdown structure (Yoo, et. al., 2012).
 Scope: It is also among the important factor in the organization which should be
determined at the early stage in the business. The whole projects deal in finding the
various areas and the better scope of the digital technology in the Brakes Bros Limited
which is very essential for the company in order to increase the number of sales in the
company. It can be said that the project has a better scope in the segment of selling and
marketing.
 Time: It is amongst the most important factor in the organization which is to be
determined at the beginning of the project. There should be proper time management in
the organization for the development of the project in the digitalized manner. It is
necessary to determine this factor in order to achieve the goals of the company at the
desired time phase.
 Quality: It is very crucial for an organization to have better management of quality in the
working of the project in order to achieve the target of the research work. For the purpose
of maintaining the quality of the work, there should be setting of proper goals and
objectives in the organization. This factor is also essential for an organization to attain
better results from the research work(Yoo, et. al., 2012).
 Communication: In undertaking the process of the research work, there is the
involvement of a huge number of stakeholders in the project. There should be
involvement of better communication skills and methods in the ongoing project research.
There will be the use of both formal as well as the informal method of communication
which would show that there is the use of verbal communication for the formal one and
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for the informal communication, there is the use of the written communication methods
in the organization.
 Risks: There is the presence of risk factor in each and every organization while
completing the project. There is the availability of different types of risks in the
organization which are to be handled and tackled at the right time in the company to
preserve it from the future problems. The risk factor would be like the existence of the
high amount of expenditure and delays in the work. The best thing which should be done
in order to minimize the risk factor is to have a proper planning for the research purpose.
 Resources: There is the need for huge amount of resources in the organization for the
better completion of the project. In order to reach the goals and objectives of the
organization, there should be the availability of enough amounts of human resources in
the company. The financial resources should be used in the company by having the
proper determination of the cost factors in the organization.
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P3 Produce a work breakdown structure and a Gantt chart to provide timeframes
and stages for completion.
There should be existence of proper activity charts and schedules in the organization for the
completion of the project in the proper and the efficient manner in the company. So, the activity
chart for the same is as follows:
Activity Chart
Activities Starting date of
project
Date of completion
of the project
Time Duration
Aims and objectives 2 June 2018 2 June 2018 1 day
Project Management
Plan
3 June 2018 6 June 2018 3 days
Small scale basis
research
7 June 2018 11 June 2018 4 days
Data Analysis 12 June 2018 15 June 2018 3 days
Recommendations 16 June 2018 18 June 2018 2 days
Gantt chart
Gantt is one of the most important and the effective tool in the organization used for the purpose
of proper management of the project. It helps the organization in the completion and attaining the
goals and objectives of the organization at the desired time based on the schedule which is
maintained by the company. The chart will show the description of the tasks that at what time
which task would be completed in the organization which is very crucial for the company in
order to maintain proper effectiveness and efficiency in the work (Berisha-Shaqiri, 2015).
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Activities Schedule from 2 June 2018 to 18 June 2018
2 3 4 5 6 7 8 9 1
0
11 12 1
3
14 1
5
16 1
7 18
Aims and
objectives
Project
Management Plan
Small scale basis
research
Data Analysis
Recommendations
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Work Break down Structure
It is also an important tool in the project management planning in the company which is used to
divide each and every activity into various parts and sub parts. The sample of the work break
down structure which is used by the company is shown in the table below:
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BrakesBrosLimitedAims&ObjectivesCollectionoftherequirementProjectManagementplanSmallscalebasisresearchDataAnalysisDataAnalysisRecommandations

M1: Produce a comprehensive project management plan, milestone schedule and
project schedule for monitoring and completing the aims and objectives of the
project.
The below mentioned points and factors should always be preferred while producing a
comprehensive project management plan:
 Cost: The cost would be considered as $400 which is somewhat higher as compared with
the earlier project being completed by the company.
 Time: The time phase of the project would be selected as 17 days starting from 2nd June
2018 to 18th June 2018.
 Quality: If it is talked about the quality of the work, it would be considered after having
the proper determination of the aims and targets of the organization. The most important
thing in this to have a proper study of the research in the project work (Berisha-Shaqiri,
2015).
 Scope: The main focus of the organization would be on the initialization of the
innovative and the latest techniques in the project work in the company for the success of
the organization. It is for increasing the marketing and the sales in the company along
with the use of the digital techniques in the work.
 Resources:There would be the use of different types of resources in the project work. For
the purpose of the research, the main resources which would be used are like employees,
computers, and customers etc. which are especially maintained for the purpose of
gathering information for the research work in the project.
 Communication: In undertaking the process of the research work, there is the
involvement of a huge number of stakeholders in the project. There should be
involvement of better communication skills and methods in the ongoing project research.
There will be the use of both formal as well as the informal method of communication
which would shoe that there is the use of verbal communication for the formal one and
for the informal communication, there is the use of the written communication methods
in the organization (Berisha-Shaqiri, 2015).
 Factors of risk: There is the presence of risk factor in each and every organization while
completing the project. There is the availability of different types of risks in the
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organization which are to be handled and tackled at the right time in the company to
preserve it from the future problems. The risk factor would be like the existence of the
high amount of expenditure and delays in the work. The best thing which should be done
in order to minimize the risk factor is to have a proper planning for the research purpose
(Higgins, et. al., 2012).

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D1 (LO1 & 2) critically evaluate the project management process and appropriate
research methodologies applied.
From the research which is being conducted in the organization, it is determined that the project
management planning can be said to be one of the most important and the effective tool of the
management which also helps in completing the project successfully. The theme of the project
management planning is used by many of the large scale organizations in order to gain better
effectiveness and efficiency in the working of the project. Project management planning helps
the researchers in the way by providing a guideline to complete the work in the right manner at
the right time. It also helps in making better estimations of the cost factor in the research work.
Hence, it helps in the proper management of the budget in the organization for the completion of
the project (Higgins, et. al., 2012).
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LO 2:
P4 Carry out small-scale research by applying qualitative and quantitative research
methods appropriate for meeting project aims and objectives.
After going through the research work in the organization, it is clearly evaluated that a lot of
research methods are available in the organization which plays a vital role in the successful
completion of the project. The company would always prefer the research method which is more
effective to the project. Here, is the description of the research methods which are used by the
organization:
Quantitative Research Method: It is an important method of research used by most of the large
scale enterprises as there is the existence of the numeri8cal; and the scientific data in the
research. For undertaking this method of research, there can be the use of both primary as well as
the secondary method of research in the organization. It is more preferable as it provides best
results for the company. The questionnaire would be said as the best example of this kind of
research(Bahrami, et. al., 2012).
Qualitative Research Method: For this method of research, the targeted audiences are preferred
to be the best example. This research method is especially used in the small scale organizations
in which there is more focus led on the interviews and the research work is also carried out
accordingly. It is all done for the collection of the data in the organization for the research
purpose.
After going through the above discussion, it clearly states that both the methods of the research
are very essential for the organization in order to have the successful completion of the project in
the organization at the desired time (Bahrami, et. al., 2012).
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M2 Evaluate the accuracy and reliability of different research methods applied.
If in the organization, there occurs the question for the selection of the most reliable method of
research, it would say that the quantitative method of research is preferred to be said as the more
reliable method of research. It is all because, in this method of research, there is the more use of
the calculations and the numerical values which proves to be a better part for the purpose of the
data analyzing in the research work. The second research method is preferred to be less reliable
as the research work is carried out on the primary level (Schwalbe, 2015).
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LO3:
P 5 Analyze research and data using appropriate tools and techniques.
The graphical representation of the data which is being gained after having the questionnaire is
mentioned below:
Ques1 suggest the time phrase of the people being engaged in taking the advantage of the
digital technology in the Brakes Bros Ltd.?
0-3 months last 6
months previous
year
0
1
2
3
4
5
6
7
8
Data Interpretation: The above graph represents that there is the increment in the number of
people who are engaged in the company using the digital technology. This is a good sign of the
growth prospects of the organization.
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0-3 months 4
Last 6 months 7
Previous year 10

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Ques2 Does there was found any benefit to you having being connected to the company
having the operations using the digital technology?
Yes 90
No 5
Don’t Know 5
Data Interpretation: The above-represented data clearly suggests that the use of digital
technology by the company is really beneficial to the consumers living all around.
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Ques3 Are you satisfied with the online delivery methods of the company?
Yes 90
No 10
Data Interpretation:It is determined by the graph that there is offered maximum satisfaction to
the customers by the organization.
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Ques4 Suggest the number of people who joined the company with the past few years?
since last 1 year since last 2 years since last 3 years
0
100
200
300
400
500
600
Data Interpretation: The graph clearly represents that there is the increment in the number of
people who have joined the company from the past few years.
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Since last 1 year 600 people joined
Since last 2 years 400 people joined
Since last 3 years 200 people joined

Ques5 Is the company serving you with the best quality foodstuffs and drinks?
Yes 95
No 5
yes
no
0
10
20
30
40
50
60
70
80
90
100
Data Interpretation: The above graph clearly suggests that the company is serving the customer
s with the best quality products with the best quality.
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P 6 Communicate appropriate recommendations as a result of research and data
analysis to draw valid and meaningful conclusions
There are shown a lot of recommendations for the data which is analyzed by the researchers
while going through the project work. It is very essential to have proper considerations about this
for having g the proper maintenance and gaining of the good conclusions from the research
work. Below is the complete description of the same:
 In the Brakes Bros Limited, there is the great need of the best-trained personals in the
organization. It is all to increase and maximize the number of sales in the company.
 There should be a generation of the special mobile application which would prove
beneficial to the customers in connecting with the company (Schwalbe, 2015).
 It should also have the use of the updated digital technology in the company.
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M 3 evaluate the selection of appropriate tools and techniques for accuracy and
authenticity to support and justify recommendations.
 The company used the graphical and the thematic study while undergoing the research
work which is essential for gaining better output from the research (Kerner & Kezner,
2017).
 The graphical study proves very powerful to the organization as it is a more efficient tool
to give a better presentation of the research work which is being gathered from a lot of
targeted viewers.
 The presentation of the data is also helpful by having it in a graphical manner.
 The use of the thematic data is used for the purpose of the collection of the primary
research work in the organization(Schwalbe, 2015).
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D2 (LO3 & 4), Critically evaluate and reflect on the project outcomes, the decision-
making process and changes or developments of the initial project management
plan to support justification of recommendations and learning during the project.
In order to increase the sales ratio of the organization, there can be made better use of the social
marketing techniques in the organization. It is said to be one of the most efficient tools in order
to have a better connection with a lot of people all around. The social marketing tool is said to be
very helpful to the company as it is the time-saving process. In order to collect more information,
there can be the use of the qualitative and the quantitative methods of the research for the
purpose of the data collection (Schwalbe, 2015).
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LO4:
P 7 Reflect on the value of undertaking the research to meet stated objectives and
own learning and performance
Reflection on the research undertaking: There is the requirement of the use proper methods in
the organization for gaining the best output from the research study. Data sampling is said to be
an efficient tool in the organization for undertaking the research study. There is also used the
questionnaire in the research study in order to gather more information about the company.
Interviews of the employees have been also taken in the organization as a part of the primary
research (Sabbagh, et. al., 2012).
Reflection on the performance and the own learning: For the purpose of gaining better
performance in the organization, there was the use of the Gantt chart and the work breakdown
structure in the research study which are through the complex and the complicated parts of the
study but helps the project in the better completion and gaining proper outcome. There is the use
of the excel sheet in performing the Gantt chart. It was truly felt by me that these tools are very
beneficial for any of the organization (Sabbagh, et. al., 2012).
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M 4 Evaluate the value of the project management process to meet the stated
objectives and support own learning and performance.
In order to achieve the targets and the goals of the organization at the right time, it was
determined by me that the project management plan is very beneficial for any of the
organization. Different kinds of resources are also justified by the planning which could help in
the better completion of the targets of the Brakes Bros Limited. An uncountable number of
factors are also determined by adopting the project management planning in the work process
like that of the scope, resources, risks, and threats, time, cost, etc. which are very essential to any
of the company (Westerman, et. al., 2014).
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Conclusion
The above report explains the use of the efficient and the effective tools of the project
management planning in the organization. There have been the uses of the Gantt chart and the
work breakdown structure in order to divide the activities into several parts and the subparts
which are better for the time management. There has been also undertaken the different types of
research which are considered as the qualitative and the quantitative methods of research. There
is the optimum use of the digital technology in the completion of the project
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References
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