Assessment 1: Procurement Advice Report for BROLGA Data Storage

This report provides procurement advice for the Commonwealth's Broadband Regulator for On-Line Gaming Activity (BROLGA), a Non-Corporate Commonwealth Entity (NCCE), regarding the procurement of cloud-based data storage. BROLGA requires additional digital storage for screenshots submitted by Australian online gamers to monitor compliance with the new 'loot box' legislation. The report addresses the issue of government procurement law for selecting a cloud-based data storage solution, referring to the Cloud Services Panel and outlining the need for a tender release. The total investment for the project is $3.8 million over a 12-year timeline. The advice covers compliance with Commonwealth Procurement Rules, the Indigenous Procurement Policy, and the Aus Tender qualification criteria, including contract terms, timeframes, and investment portfolio considerations. The report recommends specific actions, including complying with ICT procurement guidelines, simplifying procurement contracting, simplifying the ICT panel, ensuring compliance with security standards, and adhering to procurement procedures as per the Public Governance, Performance and Accountability Act 2013. It also discusses the use of limited tender approaches and the ICT Dashboard for project information, emphasizing simpler procurement processes and contract terms. The report is structured as a procurement advice minute, including recommendations, issue, and background sections, and adheres to APA style.

Running head: PROCUREMENT ADVICE ASSESSSMENT
PROCUREMENT ADVICE ASSESSSMENT
Name of the student:
Name of the university:
Author Note:

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Data Storage Procurement Advice
Due Date: 15th January, 2018
Recommendation:
That you: COMPLY WITH THE FOLLOWING ICT PROCURMENT GUIDELINES
i. Note that we set the annual targets for the procurement of digital cloud based
solutions with setting of initial targets and metrics on the output and the time of
realization of benefits. I should reintroduce a cap on the internal along with external
ICT spending to reduce the annual amount expenditure by 10% in the upcoming four
years.
ii. Note that there should be simplification in procurement contracting through scalable
contracts having ‘minimum viable contract’ on purchase through SMEs for
procurement below $200,000 with high adjustments in buying low monetary worth of
digital solutions. It should simplify the ICT panel with an increase in the CPR
mandated approach to market threshold.
iii. Note that there is catalogue based e-procurements and innovative range of low
investment procurements in a rapidly changing technological environment with ICT
procurement framework and policies as per the periodic renewal and review.
iv. Note that there should compliance to a set of standards to manage security and risky
bu the Protective Security Policy Framework and the cloud computing policy
requiring suitable agencies based on their purpose and requirement of new services
deemed suitable to use cloud services. The software policy will consider the types of

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open software programs in the ICT procurement process as well as the procurement
limit set by the Portfolio panels.
v. Note that there must be a compulsory procedure to fulfil in purchasing the Microsoft
cloud-based programs through a volume sourcing agreement on aggradation to seven
government bodies –Data Centre Facilities Panel, Data Centre Supplies Facilities
Panel, The ICT Hardware and Associated Services Panel, Internet based connection
services Panel, Mobile Panel, Telecommunication services Panel and the the non-
mandatory cloud services panel.
vi. Note that all the procurements made as per the Public Governance, Performance and
Accountability Act, 2013 requiring the prescribed as well as non-corporate
Commonwealth Entities report procurements above the values $400,000 for prescribed
entities and $100,000 million for non-corporate entities on the Aus Tender Website.

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PLEASE DISCUSS
1. There should be a limited tender approach to invite submissions from the potential
suppliers only with the request for tender, request for proposal, request for quote, request
of expression of interest and the request for information.
2. We should refer the ICT Dashboard for the projects exceeding the $1 million for seeking
information in cost, time frame setting, description and status of the various projects.
3. There must be simpler procurement with simpler contract format and fairer terms and
conditions leveraging online solutions of e-Tendering through pre-qualification schemes
usage in terms of project risks with opportunities statement and participation plans.
4. The procurement scrutinized especially which are of higher value ($10 million) and of
high risk as per the Department of Finance by preparing a multi-staged proposal approval
process.
Nathan Ward
Chief Information Officer
BROLGA
15th January, 2018

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Issue:
1. Government procurement law for selection of cloud-based data storage solution.
2. Referring to the Cloud Services Panel to procure the storage;
3. Release of tender for cloud-based storage
4. Agreeing with six-years time frame
5. Cloud-based data storage proposals under the Indigenous Procurement Policy.
Background :
The procurement of cloud –based data storage solution for Non-corporate Commonwealth
entity Broadband Regulator for Online Gaming Activity for ensuring data verification and
monitoring any data breaches made by the online gamers. To ensure the ‘loot box’
legislation, BROGA requires urgent procurement of digital services. The total investment for
procurement project will be $ 3.8 million and within a 12 year timeline period. It wants to
enquire about the cloud service panel agency requirements and the Aus Tender qualification
criteria of service panels regarding the contract, time period and the investment portfolio
from which it will make the procurement.
Jonathan Matthews
Procurement Advisor
BROLGA
15th January, 2018

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Bibliography
Barrett, P. (2016). New development: Procurement and policy outcomes—a bridge too
far?. Public Money & Management, 36(2), 145-148.
Finance.gov.au. (2020). Indigenous Procurement Policy (IPP) | Department of Finance.
Goggin, G., Hollier, S., & Hawkins, W. (2017). Internet accessibility and disability policy:
lessons for digital inclusion and equality from Australia. Internet Policy Review, 6(1).
Matthew, G. (2017). Procurement can be led by the Australian Government. Appita:
Technology, Innovation, Manufacturing, Environment, 70(3), 212.
Theron, C., & Dowden, M. (2017). Strategic Sustainable Procurement: Law and Best
Practice for the Public and Private Sectors. Routledge.

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