BSBADM311: Maintain Business Resources - Research and Presentation

This assignment focuses on maintaining business resources, specifically within the context of Mercury College. The student was tasked with researching and presenting recommendations regarding the purchase of new printers. The project involves answering knowledge-based questions on occupational health and safety, equipment handling, resource allocation, and relevant policies. The research component requires analyzing current resource usage (paper, toner, services) and comparing suppliers to determine the best options for Mercury College. The student also addresses the potential impact of resource shortages and creates a budget for monitoring resource usage. Finally, the assignment culminates in a presentation to management, summarizing research findings, analyzing current and future business needs, and providing clear recommendations for resource optimization, including financial impact considerations. The project emphasizes practical application of resource management principles within an educational setting.

BSBADM311 – Maintain business resources
Name: Surname:
Student No:
Qualification: BSB30115
Training
Package: BSB Business Service
Due Date: Week 9 Assessment Type: Research and
presentation
Assessment Guidelines
Please read the following assessment guidelines carefully.
1. The purpose of this activity is to assess your knowledge and skills in Maintain
business resources.
2. If you have any considerations that may affect your performance in the assessment, please
inform your assessor immediately. Your assessor will provide you with a suitable alternative
to complete this assessment.
3. Your assessor will mark your assessment and provide feedback and a grade to you via
the assessment submission on Moodle.
4. If you feel the decision made by your assessor was incorrect you have the rights to
appeal the grading through filling out an appeals form which will then be handle by the
Academic Manager.
5. A “NYS” (not yet satisfactory) result of this task may be returned to you for a re-
assessment. Re-assessments must be submitted by an agreed date with your assessor.
6. The re-assessment work must address the specific performance tasks beyond doubt for the
assessor to issue a satisfactory (pass) result. A repeat NYS outcome could lead to an
administration fee for further reassessment.
7. All work must be done individually. Copied work will not be accepted and
By adding my name to this document, I hereby declare the work is my own and
has not been copied from any other source.
Student NAME:______________________________________ Date:_________________

BSBADM311 – Maintain business resources
Task 1-Knowledge-based Questions
1. List 5 examples of occupational health and safety requirements.
Different examples of occupational health and safety requirements are:
 Enhancing the rate of operations in the workforce
 Retaining the skilled workforce
 Undertaking operations in compliance with the different regulations and legislations
 Developing sound collaboration between the management and the employees
 Developing the workplace health and safety measures supports an organization in ensuring the safety of
the employees
2. List the 4 points of correct equipment handling.
The different steps for enhanced equipment handling are:
 Developing an insight on the nature of the equipment
 Segregating the equipment relying on the nature of the same
 Reporting the different factors relating to the equipment
 Monitoring the equipment while operating in the different departments
3. What things need to be considered when identifying the effective way to use your
business resources?
The different things that are considered by the organizations while identifying the most effective way
in which business resources might be utilized are:
 Examining the objectives of the organization while operating in different environments

 Developing an idea on the resource based needs of the organization
 Identifying the resource based needs of the different de3partments while operating on the
objectives of the venture
 The development of the different processes and the manner in which the effective utilization
of the different resources would support the venture in enhancing the competitive edge of the
venture
 The different aspects of change that are commenced by the organizations are reliant on the
effective utilization of the resources

BSBADM311 – Maintain business resources
4. List 5 items concerning the process of resource allocation.
The five items that are connected with the process of resource allocation are:
 Research on the organizational needs
 Suitable planning of the resources
 Consultation with the stakeholders
 Developing resources and increasing the feasibility of the operations
 Deploying the required resources in the different departments
5. List 5 reasons you should consult with individuals and teams regarding resource allocation.
The reasons for consulting with the stakeholders before allocating resources are:
 Enhanced understanding of the resource based needs
 Development of informed decisions
 Enhanced collaboration between the different departments
 Examining the urgency of allocation
 Upholding the transparency of the operations
6. List 5 policies that may be in place regarding resource use.
The policies that might be followed by the organization relating to the resource use are:
 Policies relating to sustainable consumption of resources
 Enhancing the rate of green procurement in alignment with the needs of the organization
 Strengthening the ERP operations of the business venture
 Enhancing the rate of monitoring and controlling related activities
 Promotion of durability and manufacturability of the organization relating to the resources

BSBADM311 – Maintain business resources
7. What factors will determine how much stock you store?
The stocking will be reliant on the following factors:
 Demand faced by the organization
 The supply chain operations of the venture
 The rate of stock movement and need of replenishment
 The market capacity of the organization
8. Work in groups or directed by your trainer, use collaborative techniques to consult and negotiate
a timeline that could be used to acquire one of your resources.
The collaboration with the workforce supports an organization in maintaining the efficiency of the operations in
alignment with the objectives. In this relation, I will take steps to initiate meetings with the different
stakeholders to make the same aware of the different operational strategies of the venture. The meeting will also
support the organization in identifying the timeline and the responsibilities that would be carried forward by the
stakeholders in the different aspects. The effective communication with the stakeholders would assure me in
developing a coherent understanding of the processes. On the other hand, the enhanced rate of communication
with the stakeholders would support me in enhancing the rate of operations while maintaining transparency. The
transparency of communication would support me in developing trust ad loyalty of the stakeholders towards the
processes that are planned by the organization. Again, transparency of the communication methodology would
support in enhancing the rate of collaboration among the stakeholders for the success of the business venture
9. In 100 words list and describe the provisions your organisation maintains for relevant legislation.
The concerned organization has taken steps to review different legislative and regulatory activities
with the objective of maintaining the efficiency of the operations if the same while operating in the
different markets. The delineation of the different legislative frameworks affected the rate of
operations of the venture while operating in the different markets. The key changes that were
undertake by the organization chiefly depended on the efficiency of the process planning and the

manner in which the same might be empowered with the intention of increasing the rate of ethical
operations as per the triple bottom line approach of the venture.

BSBADM311 – Maintain business resources
Task 2- Research
You are in charge of looking after all the ordering of supplies for Mercury College, you
have been asked to conduct research and gather information which will be presented
at the next management meeting on the benefits of purchasing two new printers.
Not only do you need to research and gather information on two new printers you must
also gather information and present it showing the benefits (cost) and other to Mercury
if they invest in purchasing the printers you have chosen along with all relevant
supplies for the printers i.e paper, tonner, services and parts.
Using the capital resource (printers) discussed in the case study you are required to
conduct further research of your own to complete the below task.
You need to monitor the usage of the equipment you have selected, this needs to include
material usage for the current printers. You can conduct primary and secondary research
to help you gather your information.
1. Fill in the below table on resources using the information you have gathered.
Hint Mercury currently use office works.
Current
Supplier Paper Toners Service
 Printers 1 reem=500 A4 sheets
(college orders for 50
reems of paper per
week)
2 x Black tonner, 1x
Yellow tonner, 1x
majenta tonner and 1x
Blue tonner Once a week
 Printers 1 reem=500 A4 sheets
(college orders for 50
reems of paper per
week)
2 x Black tonner, 1x
Yellow tonner, 1x
majenta tonner and 1x
Blue tonner Once a week
 Printers 1 reem=500 A4 sheets
(college orders for 50
reems of paper per
week)
2 x Black tonner, 1x
Yellow tonner, 1x
majenta tonner and 1x
Blue tonner Once a week
2. You are required to conduct research into different suppliers to provide a
comparison between different office supply company to equip management
to make a decision on which supplier they should be using.
Suppliers Paper Toners Service
 New Printers
3 reem=500 A4 sheets
(college orders for 50
reems of paper per
week)
2 x Black tonner, 1x
Yellow tonner, 1x
majenta tonner and 1x
Blue tonner Once a month
 New Printers
3 reem=500 A4 sheets
(college orders for 50
reems of paper per
week)
2 x Black tonner, 1x
Yellow tonner, 1x
majenta tonner and 1x
Blue tonner Twice a month

 New Printers
3 reem=500 A4 sheets
(college orders for 50
reems of paper per
week)
2 x Black tonner, 1x
Yellow tonner, 1x
majenta tonner and 1x
Blue tonner Twice a month

BSBADM311 – Maintain business resources
3. Given the information you have collected on the current resources which are
required for the use of both printers, what would be the possible impact to staff
and students at mercury college if there was a resource shortage.
Resource
Impact of a shortage to
Mercury
 Printers
The printers assist the organization in printing
bulk materials. However, shortage of the
printers would affect the rate of operations of
the venture
 Computers
The computers support the organization in the
printing procedure. Lack of computers would
affect the printing based operations of the
venture
 Projectors
Lack of projectors might affect the capacity of
the staff members in debriefing the roles and
responsibilities of the people connected with
the operations
4. Create a Budget which routinely monitors and compares usage of resources.
Budget Expenses Usage Monitoring
$400/ week for buying
papers $450
Utilizing the resource
base
Checking the inventory
and reporting the same
$800/ week for buying
tonners per week $600
Developing the
printing process
Monitoring over the
stock and reporting the
same to the different
authorities
$700/ week for
servicing the printers $800
Ensuring the smooth
functioning of the
printers
Developing frequent
internal audits for
assessing the
performance of the
printers

BSBADM311 – Maintain business resources
Task 3 – Presentation
Using the information you have gathered, you are now required to create a 10-12
slide presentation which needs to be presented to the management team (your
trainer and class)
The purpose of the presentation is to present your finding as a result of the research you
have complete and to make recommendation to the management team.
In your presentation you must address the following areas:
1. Purpose of the research
2. Background on current resources
3. Present business needs in relation to organisational requirements
4. Future business needs
5. Resources and usage of materials
6. Impact to business based on materials and resources including financial impact
7. Ensure advise and recommendations are clear and concise and achieve the
organisational requirements
8. Recommendation
9. Conclusion to research