BSBADM502 - Adept Owls Meeting Report: Training & Action Plan 2017

This report provides a comprehensive overview of a company meeting held at Adept Owls, a games company in Australia, with the primary focus on addressing training requirements across various departments. The report includes detailed meeting agendas, invitations, and minutes, outlining discussions on the importance of training and the specific needs of each department. An action plan is presented to ensure the meeting's objectives are achieved, including steps for analyzing training programs, obtaining employee feedback, and reviewing performance post-training. Additionally, evaluation forms for minute-takers are included to assess the effectiveness of the meeting's record-keeping. The report concludes with a reflection on the planning, preparation, and execution of the meeting, highlighting key decisions and knowledge applied throughout the process.

Adept Owls Company Meeting 1
Adept Owls Company Meeting
By Student’s Name
Course + Code
Class
Institution
Date

Adept Owls Company Meeting 2
Contents
Assessment One...................................................................................................................................2
Introduction...........................................................................................................................................2
The topic of meeting..............................................................................................................................3
The Requirement form of the meeting...................................................................................................3
The main agenda of the meeting............................................................................................................4
Minutes..................................................................................................................................................5
Participants............................................................................................................................................6
Conclusion.............................................................................................................................................7
Assessment Two..........................................................................................................................7
Action plan............................................................................................................................................7
Conclusion.......................................................................................................................................15
Assessment Three..............................................................................................................................15
Reflection............................................................................................................................................15
Action plan..........................................................................................................................................17
Bibliography........................................................................................................................................18

Adept Owls Company Meeting 3
Assessment One
Introduction
This report is for a specific games company in Australia. The company is called Adept owls
which is quite big. It develops, publishes and distributes card, board and dice games. This
report main objectives are to prepare and plan for an important meeting (Emerald Insight,
2015). The meeting is to help the company develop ways to improve its business services as
well as assess the training requirements of the employees (Nylund, 2013). The report will
include the information on meeting agendas, invitations and minutes.
The topic of meeting
The major item on the topic of this meeting will be Training requirements for all company
departments. This topic is quite important in improving the services of the employees as well
as improve specific company departments (Saltman, 2006). In any organization, be it a
marketing firm or agricultural firm, adequate training has a positive impact on the operations
and performance of the employees hence this is a vital issue in an organization. In that case,
then all the training requirements and the benefits of having training must be addressed to the
managers and executives of the respective departments. Hence, the main agenda in the
meeting will be Training (Berquist, 2014). All the issues regarding training will have to be
addressed in that meeting so that managers obtain the skills and expertise to evaluate and
review the performance of their employees enabling them to identify where training may be
required.
The Requirement form for the meeting
Meeting Requirement Form
Chairperson Mr. Davies (Chief Executive Office)
Department Human Resource, Marketing, Sales, Administration, Stores, Production,
Customer services, Finance, and Accounts.
Meeting Name “Training requirements”.

Adept Owls Company Meeting 4
Details
Date 10th February 2017 Time scheduled 15 00 hrs.
Location 338 Pitt Street, Level
4
Budget $ 5000
Format
Main purpose To address and explain the benefits of training to the company
departments.
Agenda for the
meeting
Training and its needs
Participants
Mr. Gareth
Mr. McKenzie
Ms. Ruth
Ms. Sara
Mr. Jack
Mr. Frank
Internal
Mr. Grant
Mr. Jonathan
External
Mr. Carozzi
Mr. Royce
Ms. Ellen
Speakers Four speakers will be installed on the four sides of the hall
Number of seats Fifteen seats will be required
Teleconference or
video requirements
Two projectors will be required. The only one will be used the other one
will be used in case one fails.
Other supporting materials
Pre-read the meeting
report
Case studies
Documentation Benefits of training and training schemes
Equipment
requirements
Two Projectors, sound system(four speakers), two microphones
Hospitality needs
Catering needs Twenty hamburgers with refreshments and drinks
Accommodation
needs
Other needs
Special needs Bottled water and cups of tea
Other requirements
from the organization
team
Punctuality will be highly appreciated by all the attendants even the
manager. No one will be allowed in the meeting room after three
o'clock. A record on-time arrival will be kept for each attendant.
Applicable
conventions to
conduct meetings
Not Applicable
Ethical and legal
requirements to
conduct meetings
All the participators must abide by the legal and ethical laws during the
session. There will be no teasing or quarreling during the meeting. In
case that occurs, then those responsible will face strict company actions.
Other important
requirements for
Every person who attends that meeting will have to come with a pen
and a writing material or else they will not be allowed to access the

Adept Owls Company Meeting 5
accessing the meeting
room
room
The main agenda of the meeting
Topic: Training importance and requirements Date: 10th February 2017
Venue: Level 4, 338 Pitt Street Time: 15 00 hrs.
Chairperson: Mr. Davies (Chief Executive Officer)
Attendees: Mr. Gareth, Ms. Ruth, Mr. Jack, Ms. Sara, Mr. Jonathan Mr. Frank, Mr. McKenzie,
Ms. Shannon
Topic Result required To be done by Time scheduled
Introduction on
training
Provide a quick and
brief introduction to
training
Mr. Davies (Chief
Executive Officer)
5 min
Explain training
comprehensively
A detailed and
comprehensive
explanation of
training should be
done.
Mr. Davies 15 min
Training requirements To clearly explain all
the items required for
a successful training
operation
Mr. Davies 30 min
Benefits of training To clearly explain the
merits of good
training schemes to
the employees as well
as the organization
Mr. Davies 15 min
Conclusions Summarize all the
items discussed in the
meeting as well lay
out any
recommendations
Mr. Davies 10 min

Adept Owls Company Meeting 6
Minutes
Topic : Date of the meeting:
Facilitator: Time :
Venue:
Participators:
Major items discussed
No. Topics Highlights
1
2
3
4
5
Action plan
No. Action items Owner Date
1
2
3
4
Participants
The participators of the meeting are as follows:
 Chief executive officer
 Human resource manager
 The manager of all production operations
 The finance and accounts manager
 The sales manager
 The marketing manager
 The administration manager
 The store and warehouse manager
 Customer operations manager
Letter of invitation
There will be a meeting on 10th of February 2017 on a Friday. This meeting will be held in
Level 4 along 338 pitt street. All managers are highly invited to this meeting that will help
rely upon all the training needs of employees in our esteemed company. The meeting will

Adept Owls Company Meeting 7
address all the training requirements as well as the benefits of appropriate training schemes to
our company. All the managers are highly welcomed to attend.
Your presence will be appreciated.
The Adept Owl Company.
Conclusion
Every department needs experienced and highly trained personnel to ensure effective
company operations. We are going to hold a meeting that will help address how we can better
our training needs and learn the advantages of training. In this report, all the information
regarding the meeting has been well compiled.
Assessment Two
Action plan
This is a way of making concrete plans that will ensure the meeting agenda is achieved. This
will lay all the steps and methods the chairperson will have to attain a successful meeting
(Shapiro, 2003). This lists all the item and steps necessary to achieve the objectives of the
meeting. This action plan is supposed to be clear, complete and deal with the current
company trends.
The table below will help the functions of the chairperson in presiding the meeting.
Action plan
Numbe
r
Action steps and
items
Owner Target date Status
1 The chairperson will
have to draw and
draft all the training
needs
Neil Johnson 10th
February
2017
Done
2 The chairperson will
make analysis and
assessments of the
training programs
and needs.
Neil Johnson 28th May
2017
Done
3 The chairperson and Neil Johnson 29th May Done

Adept Owls Company Meeting 8
his managerial staff
will provide training
and obtain feedback
from the employees
2017
4 The performance of
the employees will
be reviewed and
analyzed after the
training process has
been completed
Neil Johnson 29th June
2017
Done
Part B
Evaluation form for minute taking
Name of the candidate Mr. Tim Davies
Agree
strongl
y
Agree Neutra
l
Disagre
e
Disagre
e
strongl
y
The main purpose and the
expectations of the
meeting were clearly
elaborated by the
chairperson

The list of attendees was
handed to me before the
commencement of the
meeting.

A copy of a minute
template was also handed
to me so I could use it to
record the meeting
discussions.

The organization
conventions and
requirements for recording
the meeting was well
explained by the
chairperson.

The chairperson elaborated
on the specific method of
recording that would be
used to take meeting notes
and their anticipations with
respect to the amount of


Adept Owls Company Meeting 9
recorded information.
I was also given minutes
from the previous minutes
to enable me to understand
what was expected from
this meeting.

The meeting expectation
was clear to me.

Evaluation form for minute taking
Name of the candidate Mr. Frank
Agreed
strongl
y
Agree Neutra
l
Disagre
e
Disagree
d
Strongly
The main purpose and the
expectations of the
meeting were clearly
elaborated by the
chairperson

The list of attendees was
handed to me before the
commencement of the
meeting.

A copy of a minute
template was also handed
to me so I could use it to
record the meeting
discussions.

The organization
conventions and
requirements for recording
the meeting were well
explained by the
chairperson.

The chairperson
elaborated on the specific
method of recording that
would be used to take
meeting notes and their
anticipations with respect
to the amount of recorded
information.

I was also given minutes
from the previous minutes


Adept Owls Company Meeting 10
to enable me to
understand what was
expected from this
meeting.
The meeting expectation
was clear to me.

Evaluation form for minute taking
Name of the candidate Ms. Sara
Agreed
Strongl
y
Agree Neutra
l
Disagre
e
Disagree
d
Strongly
The main purpose and the
expectations of the
meeting were clearly
elaborated by the
chairperson

The list of attendees was
handed to me before the
commencement of the
meeting.

A copy of a minute
template was also handed
to me so I could use it to
record the meeting
discussions.

The organization
conventions and
requirements for
recording the meeting
were well explained by
the chairperson.

The chairperson
elaborated on the specific
method of recording that
would be used to take
meeting notes and their
anticipations with respect
to the amount of recorded
information.

I was provided with the
examples of previous
minutes to assist me in
understanding what was


Adept Owls Company Meeting 11
required
It was clear to me what
was expected.

Evaluation form for minute taking
Name of the candidate Ms. Shannon
Agreed
Strongl
y
Agree Neutra
l
Disagre
e
Disagree
d
Strongly
The main purpose and the
expectations of the
meeting were clearly
elaborated by the
chairperson

The list of attendees was
handed to me before the
commencement of the
meeting.

A copy of a minute
template was also handed
to me so I could use it to
record the meeting
discussions.

The organization
conventions and
requirements for
recording the meeting
were well explained by
the chairperson.

The chairperson
elaborated on the specific
method of recording that
would be used to take
meeting notes and their
anticipations with respect
to the amount of recorded
information.

I was also given minutes
from the previous minutes
to enable me to
understand what was
expected from this
meeting.


Adept Owls Company Meeting 12
The meeting expectation
was clear to me.

Evaluation form for minute taking
Name of the candidate Mr. McKenzie
Agreed
Strongl
y
Agree Neutra
l
Disagre
e
Disagree
d
Strongly
The main purpose and the
expectations of the
meeting were clearly
elaborated by the
chairperson.

The list of attendees was
handed to me before the
commencement of the
meeting.

A copy of a minute
template was also handed
to me so I could use it to
record the meeting
discussions.

The organization
conventions and
requirements for
recording the meeting
was well explained by the
chairperson.

The chairperson
elaborated on the specific
method of recording that
would be used to take
meeting notes and their
anticipations with respect
to the amount of recorded
information.

I was also given minutes
from the previous minutes
to enable me to
understand what was
expected from this
meeting.

The meeting expectation 