BSBADM502 Manage Meetings: Student Assessment Solution, Semester 1

This document presents a student's completed assessment for the BSBADM502 Manage Meetings unit, demonstrating understanding of meeting management principles. The assignment addresses various aspects of meetings, including different types of meetings (formal, informal, committee, board, and annual general meetings), their structures, and purposes. It covers the importance of agenda planning, venue arrangements, and the roles of key personnel such as the chair, minute taker, and timekeeper. The assessment further explores meeting technologies like teleconferencing and web conferencing. The solution includes a detailed meeting plan, agenda development, and communication with participants, alongside the processes for conducting meetings, minute-taking, and follow-up actions. The student demonstrates an understanding of the importance of accurate record-keeping, distribution, and storage of meeting documentation. The solution is a comprehensive guide to effective meeting management practices.

Student Assessment
BSBADM502
Manage meetings

BSBADM502 Manage Meetings
ASSESSMENT 1 – KNOWLEDGE QUESTIONS
Question 1
1- Agenda- Agenda is the plan for the meeting and it lists the items to be discussed in order in
which they will be discussed
2- arrangement- Arrangement within the meetings a responsibility of the person to arrange things
that are required to conduct meetings.
3- Chair- A person who is responsible to conduct and control the meeting for the short time of period.
4- Minutes- The formal return record of the meeting. copies are circulated to attendees an those who
apologised and formally confirmed at next meeting has been true record.
5- Motion- It isn’t formal statement, usually involves some proposed action but to a meeting for
discussion and subsequent this is an by vote.
Question 2
1- Committee meeting structure- Welcome, secretary report, previous minutes, business
general command next meeting hand close.
2- Board meeting- Allowing the chair and the company secretary to keep it on track, on the
type an topics. This control scheme director focused on the contribution an decisions that
they are expected to make.
3- Annual general meeting structure- Two members present at the meeting shall be there
quorum for the AGM. In a public company five members present at the meeting if the
number of members is within 1000.
Question 3
1- Meeting venue arrangement- It is the place where will be the meeting will be held add it is
most important arrangement to held the meeting.
2- Catering- Full and bridge are the most important arrangement that is required with the
meeting because meeting can be go for long and people will need to eat food and drink
water.
3- Equipment’s- Equipment’s are needed within the meeting Like speakers, spotlights ,
loudspeakers, Mic etc.
4- Agenda- It is necessary to organise the agenda before the meeting, in order to ensure the
meeting has ever create structure.
Question 4
1- Leader – Leader is responsible to Manage the arrangement within the meeting and
see everything is perfect.
2- The recorder- The recorder is the secretary of the leader who work to make sure All
the arrangements.
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BSBADM502 Manage Meetings
3- The timekeeper- Manage time limits, manage visual ads, also performs all participant
responsibilities.
Question 5
Task groups Leaders are responsible to control the task groups and provide them
a proper task that they have to perform within the meetings.
functional group Thanks man groups I responsible to manage the functions within the
meeting place, It is arranged and controlled by the supervisors.
Interest groups interest groups are people who take interest and it is controlled by the
local arrangement people.
Question 6
face to face meeting
Face to face meetings are the type of meeting where all the
participant within the meetings are physically in the same place
and they conduct meeting face to face.
teleconferencing
teleconferencing is the meeting that is held on the mobile phones
through the video calls, each member can see each other on the
display and communicate with each other.
web conferencing web conferencing is video calling meeting where people or participant
within the meetings communicate on the video call and conduct
meeting.
webcams Webcams also a same kind of meeting where two persons interact
with each other or meeting with each other on the video call.
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BSBADM502 Manage Meetings
ASSESSMENT EVENT 2 – MY CAREER UNLIMITED SIMULATION
Task 1: Prepare for meetings
1.1 Identify the types of meetings being organised and their purpose
First meeting is informal meeting Where discussion will be held on issues impacting on the
students in their cars off studies and another is formal meeting where the set of strategies to
assess the students in their course of study. The meeting is necessary to arrange the agenda,
objectives and follow ups.
1.2 Develop a plan for conducting meetings
R 1. Insert your responses into the Meeting Plan template below:
Actions Costs When Will It
Be Done
Outcomes Planned
Venue 100 1 Jan 2021 Meeting will be decided and
implemented successfully.
participants 40 1 Jan 2021 Participants will take part and
A participant will be students
Arrangements 200 31 Dec 2020 All the equipment’s for the
meeting will be arranged so
meeting can be successful.
Agenda - 31 Dec 2020 The meeting agenda will be
and to understand why
meeting is conducted
Equipment’s 300 31 Dec 2020 Equipment’s will be needed
for arrange a meeting.
1.3 Develop agendas for the meetings
agenda for the first meeting
Informal school meeting
Date
meeting called by
attendees
minutes
agenda
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Discussion
Action items
Other information
Next meeting date
Formal Meeting agenda
 Type of meeting or description of meeting
 Facilities within the meeting and name of facility provider
 Invitees
 Call to order
 Roll call
 Approval of minutes from last meeting
 Open issues and discussion of issues
 next meeting datdate
1.4 Notify meeting participants
The participants of the both meetings will be students and the teachers, both will take participants
hand discussion will be held between them.
Recipient- xyz
Subject- Discussion about issues impacting on the students in curse of studies
Dear Teachers
This email is to inform you that school is organising meetings on the 1 January 2020.
This meeting is necessary becausr there are some issues that has huge impact on
the students in their course of studies. in the first meeting discussion will be held
about the issues and another meeting will be in formal where strategies will be
developed to assist students in cost of study
Thank you
1.5 Confirm meeting arrangements
Meeting arrangement confirmation
Recipient- xyz
Subject- Discussion about issues impacting on the students in curse of studies
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Dear Teachers
This email is to inform you that meeting Teachers will have to attend what the
meetings for the first meeting it is necessary for them to identify the issues students
are facing and for the another meeting teachers have to come up with these
strategies that will be needed in second meeting.
Thank you
Agenda
Meeting one and two agenda
Date – 1 January 2020
Time- First meeting 10:00 o’clock, second meeting 12:00 o'clock
Location- School Hall
Attendees- Teachers, staff members, principle other stuff
Apologies
Purpose- Discussion about issues impacting on students and their cars of studies
another meeting his to make strategies to assist students in their course of study.
1.6 Despatch meeting papers
This article isn’t good example of the formal meeting that can be used by the others as a formal
meeting. it covered the attendees, venue actions, responsibilities and many more that is required
to conduct a proper meeting and it can be a good rest reference to conduct a meeting in this
structure.
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Task 2: Conduct meetings
2.1 Brief Minute Taker on method of taking notes
R 1. give guidance to Minute Taker on requirements for note taking that includes recording:
 agenda items- There will be 2 meetings will be held, first will be based on discussion of issues
impacting on these students in their course of Students another will be based on strategies to assist
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students in their course of study. this will help them to focus on their studies and they will get
better marks.
 background discussion- Meeting is a is necessary to help students in improving their
study and they were able to concentrate on their work effectively and they will get better
marks, there are many issues that students face during their studies and it is necessary
for teachers to identify those issues and solve them effectively. For that only second
meeting is arranged where strategies will be make to arrange the issues
 motion- A member of board who wants to make the motion must be the first recognised by the
chair of the meeting, remember second the motion and the chair state demotion.
 decisions taken at the meeting.- Discussion will be held on between teachers and top
level management where they will discuss about the issues faced by students and
another meeting they will discuss about the strategies they can implement to overcome
from these issues.
R 2. reassure Minute Taker by:
 inviting clarification – It will be necessary for the all teachers to attend the meeting so
everyone must be present within the meeting.
 It is necessary for the older teachers to Come up with the suggestions and ideas that
will help to help this meeting successfully.
2.2 Conduct meetings issues impacting on these students in their
course of studies
The main producers of the meeting is to identify the issues that are impacting on the students
curse of studies and it is necessary to understand why this is necessary to overcome from the
issues student faced. discussion will be based on issues observed by the teachers an outcomes
will be planned. Through the strategies making.
I will be in sure that all the arrangements are on time and the time of meeting is 30 minutes for the
formal and informal will be 15 minutes so time will be arranged according. amid all the action that
are important.
Task 3: Follow up meetings
In this task, you will review the notes made by the Minute Taker (in the formal meeting) to ensure
production of minutes, then distribute and store documentation and report on outcomes of the
meetings to appropriate stakeholders.
3.1 Manage Minutes
R 1. review the draft notes from the Minute Taker
Meeting minutes are the notes that are recorded during the meeting. the highlights the key issues
that are discussed mentioned proposed or voted on Anne this kind of activities are undertaken.
River will be based on what observations have taken during the meeting and what issues have
been discussed for the first meeting. in another meeting to manage the minutes strategies will be
noticed and reviewed by the assessor.
R 2. make corrections where required to produce minutes that meet organisational policies and
procedures:
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 must be accurate in content- It will be necessary for the assessor to record the accurate
issues that are discussed within the meeting and strategies as well. all these strategies
will be helpful to overcome students issues then help students to come up with the
good grades and focus on their studies.
 appropriate format- Appropriate format will be used that will include date and time of the
meeting happened Call My Name of attendees, meeting minutes, discussion I
strategies
 correct spelling- Assessor have to ensure that all the spellings are correct otherwise
they can miss the opportunity And problem can be occur
 appropriate grammar within the minute later should be proper and proper structure
should be used
 appropriate punctuation- I said how to be punctual of time and they should be focused
to measure all the requirements during the meeting.
R 3. store all documents as per organisational policies and procedures:
 keep original version and save new version- It will be necessary for the assessor to
save all the documents and and work according to the policies decided before the
meeting.
 the final version must be accurate – It will be necessary to have accurate version.
3.2 Dispatch Minutes
Recipient- xyz
Subject- dispatch minutes
Dear Teachers
This email is to inform you that meeting dispatch minutes have been decided and
for the first meeting 15 minutes off meeting will be held where issues and Problems
will be recorded by the assessor, time is decided and that will be on 1st January
2021.
Thank you
 Store minutes as per policy and procedure
Meeting will be done according to the timeline which will be 15 minutes off first meeting which will
be informal and 2nd formal waiting will be around 20 minutes.
3.3 Report outcomes of meeting
Recipient- xyz
Subject- Report outcomes
Dear general manager
We have had the meeting on the 1st January 2021 where everyone will be present
an first meeting will be around 15 minutes and another meeting will be of 30 minutes
all the processors and policies and timelines are set. dispatch minutes have been
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decided and for the first meeting 15 minutes off meeting will be held where issues
and Problems will be recorded by the assessor, time is decided and that will be on 1st
January 2021.
Thank you
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