BSBADM504 Plan and Implement Administrative Systems: Detailed Solution

This document provides answers to short answer questions related to planning and implementing administrative systems, covering topics such as effective planning and reviewing, obtaining quotes from suppliers, selecting developers, implementing new systems, fostering staff participation, offering training and support, anticipating potential issues, monitoring system performance, and tracking progress. Additionally, it includes an administrative system training plan template with sections for program requirements, goals/outcomes, ideas/remarks, and a detailed training plan matrix, along with an assessment guide outlining the assessment process for students.

8 PLAN AND IMPLEMENT
ADMINISTRATIVE
SYSTEMS

SHORT ANSWER QUESTIONS
Instructions
Answer the questions below by typing in the space provided. If you require more space, you can
add additional rows to the response section.
What you will need
 Research materials such as books, internet, magazines, workplace documentation etc.
 Access to legislative and regulatory documentation via internet search
 Your Learner Guide and other learning materials provided for this unit of competence
Word limit: Approximately 4 to 8 typed lines = 50 – 100 words
1. What is involved in the effective planning and reviewing of an administration
system?
In order to plan an administrative system within an organisation which is
effective, it is important to first identify the current requirements of the
organization.
Evaluate the list of vendors or developers which are ready to provide the
necessary features and at what price.
Determine the success rate of the software and the return it will be able
generate for the company (Dodson, Souppaya, and Scarfone, 2020.).
The organisation can also make use of bench mark index in order to determine
the effectiveness.
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2. What should you specify when obtaining quotes from suppliers/developers?
While obtaining quotes from the suppliers/developers, it is essential
for an organisation to check the quality of the software.
The price that is being charged for the same features
The features that their product is serving
And also compare the prices and features provided by other
developers in order to make an informed choice.
3. How could you choose the supplier or developer for the new system?
For the purpose of determining which supplier or developer is suitable for the
organisation for implementing new software, it is important for an organisation
to identify the current requirements of the organisation.
Then conducting a market research about which developers are providing the
features which are currently required by the company
Then choosing the developers that matches the current requirement of the
organisation in the most optimum price possible.
4. What actions need to be performed in order to implement a new administration
system?

There are a number of actions that needs to be performed by an
organization in order to implement a new administration system
within the enterprise. They are :
 Identifying the need of change and carry out an assessment of
its impact on the organization.
 Developing a plan to implement change.
 Communicating the change to the workforce (Varadharajan, and
et.al 2018).
 Communicate the need of the sudden change
 Ask for feedback from employees.
 Implement the change.
 Monitor the change.
 Evaluate the change.
5. What 3 things need to exist for staff to participate effectively in workplace
improvement?
The three most important things which influences employees to
participate in the workplace improvement are as follows:
 Listen to the opinions and feedbacks of employees.
 Recognize the efforts of the workforce and reward them for the same.
 Providing them with necessary training and guidance
6. What types of training and support can you offer staff members when implementing
changes in the workplace?
The type of training that can be provided by organization while
implementing change depends on the nature of changes that are
about come (Chen, and et.al 2019.). For instance,,.
If an organization is bringing change in technology used within the
enterprise
The training that will be provided to the staff will be technical
training
Similarly, they can provide them with mentoring and coaching if
there are any changes within the operations of the company.
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7. What issues might you need to be prepared for?
The organization that is planning to implement change needs to be
prepared for a number of circumstances, which involves:
 Non-cooperation from the workforce.
 Inadequate resources for implementing the change.
 Not receiving the expected outcomes.
8. What does monitoring your system involve?
Monitoring of the system involves monitoring of the whole
infrastructure of the software by keeping a check of traffic on the
system,,
The applications associated with the software
Linking an alarm with the software in order to get notified on
happening of technical disruptions and malfunctions.

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9. How could you monitor performance and progress when implementing your new
administration system?
The organization can implement the use of benchmark index in order
to determine the progress of the changes made within the existing
system (Alexandre, and Postolache, 2018,).
With the help of bench mark index, the organisation can compare the
current performance of the administrative system with the previously
used system, and
Find out whether the changes that have implemented within the
company have contributed to the organisational growth or not.

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