BSBADM506: Solution for Business Document Design and Development Task

This document presents a comprehensive solution for the BSBADM506 Manage Business Document Design and Development assignment. It begins with a one-page style guide for MacVille, covering aspects like acronyms, borders, capitalization, font, indenting, page layout, spelling, and writing style. The solution then includes a sample policy formatted according to the style guide. Task 2 provides document templates, including a filled MacVille Expense Claims Form, a MacVille Work Hazard Form, and a MacVille Professional Development Form. Each form includes explanatory notes and feedback, demonstrating practical application of the document design principles. The provided templates offer valuable insights into creating effective and user-friendly business documents for various purposes within an organization.

Task A
1. A one-page style guide addressing the requirements outlined in the procedure.
MacVilleStyle Guide
Manage Business Document Design and Development - BSBADM506
Introduction
The MacVille Style Guide is a guide for individuals and departments preparing documentation for internal and external
purposes consistent with the MacVille corporate style.
Acronyms and abbreviations
Use acronyms and abbreviations only where they will be likely to be understood by the reader. Otherwise,
use the full term for the first reference, followed by the initials in brackets. Use full stops after abbreviations to
indicate missing letters, for example, no. 56, but not after contractions, acronyms or initialisms, for example,
Mr, dept, ISBN, TAFE.
Borders, lines and outlines
Use black lines in diagrams only (see Figure 1). For all other borders, shadows, outlines and lines, use grey (no less
than 25%).
Capitalisation
Capitalise position titles, for example, General Manager, Administrative Officer.
Document production
Documentation should be produced using MS Word 95 or higher. This will ensure portability of files and consistency of
operation. Documents should be based on the attached MacVille templates based on MS Word, which incorporate the
MacVille logo.
Font
Type – Aerial Narrow
Size – 9pt
Indenting
Use full block style using the Normal style. Indent text that follows Heading 2 and Heading 3 styles.
Page layout
Use A4 paper. Figure 1 shows the margin settings to use.
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Manage Business Document Design and Development - BSBADM506
Spelling
Use Australian spelling, for example, colour, organisation, grey, coordinator, and program. Refer to the Macquarie
Dictionary. Check that MS Word is set to English (Australian).
Writing style
Use a friendly, clear style. Use language that is unambiguous, inclusive and non-discriminatory.
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MacVille Disciplinary / Dismissal Policy
Manage Business Document Design and Development - BSBADM506
1. A sample policy formatted according to the style guide.
Part 1
1. An employee’s contract of employment may be terminated by either the employer or the employee giving the
notice required by the applicable Award or the Industrial Relations Act 1990.
2. Where the prescribed notice is not given, the employee shall be paid wages in lieu of notice, or the employer may
withhold wages due to the employee, as the case may be, equivalent to the notice not given or received.
Part 2
1. Notwithstanding Part 1 above, where any employee is guilty of misconduct, the contract of employment may be
terminated instantaneously. In such cases, there is no requirement for the giving of notice nor payment in lieu of
notice.
2. Where it is alleged that an employee is guilty of misconduct, the employee shall be provided with details of the
allegation/s and be given a reasonable opportunity to respond to allegations prior to a decision being made to
either terminate the employment or to issue a written warning.
Part 3
1. Where it is alleged that an employee’s capacity or performance is unsatisfactory, then the following procedure
should be followed. The existence of this procedure shall not prevent an employee being dismissed in
accordance with Part 2 as above.
2. The initial discussion and direction will be provided on an informal basis by the Business Manager or other
authorised person. The employee shall be advised that such discussion forms part of the process arising out of
Clause 3.1.
3. If the problem/s persist, the Business manager or other authorised person will discuss with employee: i.
the matter/s of concern; ii. actions necessary to resolve the concerns;
iii. a timetable for improvement to be evidenced, and;
iv. input including explanations will be sought from the employee.
4. As a result of this discussion, the Business Manager or other authorised person will notify the employee in writing
regarding those matters in question discussed per Clause 4.2 below. The notice will detail:
i. the matter/s of concern; ii.
actions necessary to resolve the
concerns; iii. a timetable for
improvement to be evidenced.
5. This notice will be signed and confirmed by the employee to record the discussion in (3) above. If there is a
disagreement as to the content of the notice, the employee shall have the opportunity for their view to be placed
on the record.
6. Appropriate monitoring and counselling shall then be provided to the employee by the Business Manager or other
authorised person.
7. Where the problem/s are not rectified through the use of the above process, the employee’s contract of
employment may be terminated.
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Manage Business Document Design and Development - BSBADM506
Part 4
1. At any meeting or discussion forming part of the process in Part 2 or 3, the employee may be accompanied by a
Union representative or other person of the employee’s choosing.
Part 5
1. On request, a dismissed employee will be provided with a written statement of reasons for dismissal.
Task 2: Document templates
1.A copy of the three forms developed:
1. MacVille Expense Claims Form (empty)
MacVille Expense Claims Form
Employee Name Paul Johnson
ID 010
Expense period September 2017
Manager Name John Peterson
Department Accounting and Finance
Business
purpose
Preparing budget for the month
Date Description Category Cost ($)
1.09.2017 Advertising
R
ecruitment
and
Selection
3000
10.09.2017
Marketing plan Planning 2000
20.09.2017
Resources HRM 1000
30.09.2017
Miscellaneous Others 5000
Total 11000 $
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Manage Business Document Design and Development - BSBADM506
Paul Johnson 19.10.2017
Employee Signature Date
John Peterson 21.09.2017
Approval Signature Date
Form
explanatory
note
This form is to be used when an employee would like to claim for
reimbursement of expenses incurred during the course of his/ her
work.. This form need to be submit to manager and he will finalise
the form and keep record in MacVille database.
Feedback The form is simple and easy to use.
2.MacVille Work Hazard Form (empty)
MacVille Work Hazard Form
Incident reported by Manager
Department Finance
Contact number 0123456
Date of occurrence 20.09.2017
Time of occurrence 1:00 PM
Location of
occurrence
Conference room
Accident  Incident  Safety  Violence  Health 
Describe what happened (report any details that may have contributed to the
incident)
Lack of understanding by the employees regarding the basic workplace ethics
compelled one of the employees to encounter the tragic instance of death. As a
matter of specification, there was a meeting between the managers and the
employees in the conference room regarding the introduction of policies. The
simple issue of differentiation in opinion, the employees started fighting amongst
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Manage Business Document Design and Development - BSBADM506
each other, which went to such an extent, that one of the employees died on spot.
Here, one of the striking facts is the silence of the managers. Absence of
accidental policies and insurances reflects the lackadaisical attitude of the
managers towards the wellbeing of the employees.
Describe the outcome (harm/ health effects/ damage)
At one point of time, one of the employees became unconscious. Desperate
attempts to bring back his sense failed, which compelled the managers to take
the employee to hospital. Upon evaluation of the CCTV camera, it was seen that
the other employee had a sharp weapon hidden in his ring. Examination of this
ring excavated that it was pointed, which hit the employee in his head, leading to
his death. This was due to the inability of the employee to fight back the sharp
blows of the other employee. Even the family members of the employee were
informed very late. Here, one of the striking facts is that the family members had
to bear all of the hospital charges.
Describe corrective measures taken to address immediate hazards related
to incident
(if relevant)
After this incident, the managers took the initiative to introduce accidental policies
for the employees. Taking this step, well in advance would have exempted the
family members from paying a single penny for the loss of their loved one.
Moreover, exposing strictness in implementation of the policy would not have
resulted in the loss of the employee. Along with this, the managers implemented
the emergency helpline numbers and the officers, who will be in charge of the
calls, which will come through these numbers.
These steps reflect the immature behavior of the managers towards the
workplace events. This immaturity is against the workplace ethics, setting a bad
example for the employees in terms of their professional development.
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Manage Business Document Design and Development - BSBADM506
Employee Signature Date
Form
explanatory
note
This form is to be used when an employee has to report an incident/
hazard. This form need to be submit to WHS manager and he will
finalise the form and keep record in MacVille database.
Feedback The form is simple and easy to use.
3.MacVille Professional Development Form (empty)
MacVille Professional Development
Form
Employee name Peter Josepf
ID 020
Department Research and Development
Manager Tody clop
Date of review 21.09.2017
Parts A and B form your plan for professional development over the next year. Parts C and D
should be completed at the end of the year and is your report of your professional
development.
A. Self-assessment - what knowledge or skills do I need to learn more about this year?
I need to learn more about the proper ways and means of doing a research. For this, I
need patience for referring to as many sources as possible. Along with this, I also
need to learn about the research ethics, so that I may be able to produce authentic,
valid and reliable research. Here there are lots to learn like plagiarism, collusion,
harmful consequences among others. Apart from this, I also need to learn about the
effective ways and means of conducting self-assessment. Achieving quality learning
on this topic would upgrade my performance up to the extent of benchmark level of
performance needed in the workplace.
B. Proposed learning activities – what can I do to meet my learning needs this year?
Attending personality development classes can be effective for me in terms of
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Manage Business Document Design and Development - BSBADM506
uplifting my preconceived skills, knowledge and expertise as per the requirements of
the company. Along with this, making effective and judicious usage of the concept of
search engine optimization would expose me to the various sites on my requirements.
Within this, I need to select the site, which matches my requirements. Even in this
learning is required, which can be fulfilled through the practical application of the skills
and abilities learnt in the personality development classes. Even consideration of the
peer opinions and reviews can be effective for me in terms of meeting the planned
learning needs.
C. Completed learning activities – what did I do during the year to meet my learning
needs?
Assessment of the performance is crucial in terms of achieving improvements. For
this, consideration of checklists and templates is beneficial as it enhances my clarity
about the performance I exposed throughout the year. Viewing it from the other
perspective, allotment of time to each performance can be considered as my
confidence regarding completion of the tasks in an efficient and effective manner.
Apart from this, this assessment is necessary for checking the drawbacks if any.
Consciousness in this direction reflects the exposure of matured behaviour by me in
terms of creating a positive image in the minds of the managers.
D. Evaluation – after completing my learning activities, what change (s) do I see my
practice/ knowledge?
Evaluation has enhanced my clarity that I failed to conduct thorough research for the
topics allocated to me. My researchs lacked depth and it seemed very general. Along
with this, I became nervous during the presentations, which nullifies the skills, which I
had learnt in the personality development classes. This has made the managers
concerned about my performance. I myself am worried regarding making up for the
mistakes. Spontaneity in modification of the mistakes is needed for improving my
performance. Rationality in this direction would be wise act for me in terms of altering
the perception of the managers about my performance.
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Manage Business Document Design and Development - BSBADM506
Peter Joseph 25.09.2017
Employee Signature Date
Form
explanatory
note
This form is to be used when assess and evaluate an employee’s personal
development plan. This form need to be submit to manager and he will
finalise the form and keep record in MacVille database.
Feedback The form is straightforward and ease of use.
2.A completed copy of the three forms developed.
1. MacVille Expense Claims Form (filled)
MacVille Expense Claims Form
Employee Name Donald Trump
ID 007
Expense period August 2017
Manager Name Barack Obama
Department Marketing
Business
purpose
Marketing Exhibition at Darlinghurst
Date Description Category Cost ($)
30/09/17 Food Allowances 2000
29/08/2017
Advertising Recruitment
and selection
3000
28/08/2017
Policies Planning 3500
27/08/2017
Resource HRM 5000
26/09/2017
Budget Finance 5000
25/08/2017
Hall Location 5500
24/08/2017 Stage Miscellaneous 3000
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Manage Business Document Design and Development - BSBADM506
23/08/2017
Hiring celebrities Others 3000
Tota
l
30,000 $
Donald Trump 30/09/2017
Employee Signature Date
Barack Obama 02/10/2017
Approval Signature Date
1. MacVille Work Hazard Form (filled)
MacVille Work Hazard Form
Incident reported by Malcolm Turnbull
Department HR
Contact number 0451 277 234
Date of occurrence 30 August 2017
Time of occurrence 1:13pm
Location of
occurrence
Lecture Hall One
Accident  Incident  Safety  Violence  Health 
Describe what happened (report any details that may have contributed to the
incident)
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Manage Business Document Design and Development - BSBADM506
Careless attitude of the cleaning staffs took a toll on one of the employees. This
carelessness compelled the employee to get admitted in hospital, which
adversely affected his performance.
Describe the outcome (harm/ health effects/ damage)
An employee was going to the stage for giving a speech. Unfortunately, he
slipped on the stairs, as the stairs was wet with washing powder. As a result, he
received severe injuries in his spinal cord. He was admitted in the hospital.
Describe corrective measures taken to address immediate hazards related
to incident
(if relevant)
Out of the managers present in the company, only one of the managers took the
initiative to take the employee to the hospital. The rest of them were concerned
about the work, which was left unfinished. The contribution of the fourth class
staffs is mentionable here. They spontaneously called the ambulance and took
the employee to the hospital. They were in constant supervision of the progress of
the employee. They personally informed the managers about the condition of the
employee. In view of the intensity of the incident, the manager decided to
introduce strict action against the staffs being careless while on duty.
Donald Trump 10.09.2017
Employee Signature Date
2. MacVille Professional Development Form (filled)
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Manage Business Document Design and Development - BSBADM506
MacVille Professional Development
Form
Employee name Peter Dutton
ID 030
Department Human Resource Management
Manager David Peterson
Date of review 25.09.2017
Parts A and B form your plan for professional development over the next year.
Parts C and D should be completed at the end of the year and is your report of
your professional development.
E. Self-assessment - what knowledge or skills do I need to learn more about
this year?
I need to learn the basic communication skills, which is to be exposed in the
workplace. Along with this, I need to develop a deeper understanding about
the basic ways and means of making effective and judicious utilization of the
available resources. Here, I need to develop knowledge regarding the
production of producing quality work through the resources, which I have. This
is irrespective of the fact that I have fewer resources, which may not fulfil my
job requirements.
F. Proposed learning activities – what can I do to meet my learning needs this
year?
In order to fulfill my needs, I need to start saving the money, which I spent on
buying the essential things, which I need. Putting the saved money in the
piggy bank would help me to keep a track of the money, which I am spending
and the money, which I am saving. I also need to gain knowledge about
creative thinking, which would help me to show my creativity with the
resources available with me. Here, intellectual intelligence is crucial in terms
of making appropriate creativity in the execution of the workplace operations.
Along with this, I also need to attend Spoken English classes for polishing my
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