BSBINM501 Manage Information and Knowledge: DLM Course Activities

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Added on 2024/07/01

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This document presents a solution to a BSBINM501 assignment focused on managing information and knowledge. It addresses key elements such as stakeholder analysis, including identifying internal and external stakeholders and their needs. The solution also covers legal compliance with acts like the Factories Act and the Equal Remuneration Act. A SWOT analysis is performed to assess the strengths, weaknesses, opportunities, and threats related to information management. Furthermore, the solution outlines strategies for effective information storage, implementation activities, and compliance procedures. It emphasizes the importance of training, system integration, and data security, including backup procedures and measures to prevent data leaks. Finally, the solution discusses the role of hardware components in information management, highlighting their strengths and weaknesses, and revisits the SWOT analysis in the context of system effectiveness.

BSBINM501 - ONLINE ACTIVITES-DLM
COURSE

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Table of Contents
Element 1.............................................................................................................................................. 3
Element 2.............................................................................................................................................. 4
Element 3.............................................................................................................................................. 4

Element 1
1. Stakeholder analysis is being defined as the technique to support in identifying which
individuals are to be included in the program. This will give better understanding of
the organisation and external environment and will support in identifying those
stakeholders who will help and can hinder implementation of various projects.
Internal stakeholders are like employees, senior managers, support managers and
board managers. They can provide information regarding organisation culture,
communication process, key challenges, objectives, process of decision making etc.
External stakeholders are like customers, suppliers who will provide information
regarding their needs.
2. This can be achieved by conducting a meeting with the contractors and suppliers and
to tell them the needed information. Another method is that the brochure can be
issued to them by making description of required data and information.
3. Knowledge can be their regarding extrinsic and intrinsic needs and this can be
identified with the support of get together and timely meeting. Fulfilment of these
requirements and needs will support in better services.
4. The factories act, 1948, Payment of Gratuity Act, 1972, Equal Remuneration Act,
1976.
5. A SWOT (strengths, weaknesses, opportunities and threats) analysis will look at
various external and internal factors which will make an impact on business. It is one
of the most effective analysis which is being done by the business associations in
order to have effective and proper information management system. This will support
in identifying business areas which perform well so that there can be effective
information management system. It will also minimise or improve problem,
opportunities regarding effectiveness of system will be identified and threats will also
be analyzed.
6. A. To store information appropriately and effectively.
B. With the proper information management software
C. Proper system with valid software.
7. A. Schedule of implementation activities

B. Setting of timeline
C. Identification of bottleneck and solution
D. Communication of plan
8. i) Proper availability of information
ii) Record maintenance
This will support workplace in an effective manner as the organisation can fetch
information whenever required without any kind of problem.
9. Requirements and needs of stakeholders:
I) their interest
II) Benefits of engagement in project
III) Their influence on outcomes of project
These needs will be analysed by conducting a meeting with them.
Element 2
1. Effective training on information system can be assured by:
I) Taking feedback from employees
II) By analysing their performance
To improve compliance with procedures of company
I) Policies and procedures must be ensured
II) Best format of policy must be defined
III) Easy access of policies and procedures to employees.
2. Software must be developed by the organisation that must make sure that all the
systems are aligned and integrated which will support in easy and proper sharing of
the information.

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3. Good quality of information will support in providing information whenever required
and will also help in growth and development of organisation.
4. A) Date wise summarisation of integrated system of sales will be done
B) Backup will be prepared
C) Assurance on written will be taken from him regarding data leak
D) Increase in staff and improvement in information management system will be done
Element 3
1. Hardware is one of the main components of the information management system
which is made up of networking devices, printers, computers etc. The main strength
of it is that it provides printing and network capabilities and speeds up data
processing. The weakness of it is that if any component will get destroyed, it will
make high impact on the operations and will need high cost of maintenance.
2. SWOT analysis makes description of the different sorts of strengths, weaknesses,
opportunities as well as threats. This will help in measuring effectiveness in regards
with system of information management. The main strength of this system is that,
there will be provision of valid and reliable information whenever needed. Weakness
of it is that if not maintained properly, it will harm system, opportunity can be
increase in trust of customers and threats can be leakage of the information if there is
some issues in software or system.