BSBLDR403: Leading Team Effectiveness - Assessment 2 Project Review

This document presents a project review for the BSBLDR403 unit, focusing on leading team effectiveness. It covers the implementation of a team project plan, including progress meetings with the team and management (assessor). The review includes reporting on team performance, addressing issues, and conducting mentoring/coaching sessions as needed. The student is required to prepare a written progress report, issues log, and meeting minutes. The assessment evaluates the student's ability to provide effective leadership, facilitate decision-making, resolve issues, and develop team cohesion, while supporting team members to achieve goals and objectives. The student must demonstrate formal thinking techniques, seek input from others, and provide feedback to team members, serving as a role model.

Assessment 2 Project Review
Course:
Intake (month and year):
Student Name:
Email Address:
Mobile Number:
Unit code and title:
BSBLDR403 – Lead team effectiveness
Assessment Task 2 Project Review
Date submitted:
Submission mode: (please tick)  Online  In-class
Assessment conditions Assessment modality
Satisfactory rate – If this is not achieved the
student has the opportunity to resubmit the
assessment after receiving feedback and re-
training as confirmed by their trainer/assessor
Assessment location: (please tick)
 In-class online
Team project Review – assessment 2
Team project plan – assessment1
Team project report – assessment 3
Ref: as listed in the Course Unit Outline and Assessment
Due Dates List for the course
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Assessment 2 Team Project Review
Assessor Instructions
The assessment is made when all of the short answer fields in the template are completed.
These are to be completed according to the assessment guide and decision making rules. Final
decision is to be made and recorded on Assessment result below and on the results template
via the Course Coordinator.
Required documents and equipment
● Assessment guide
● Assessment Task 2
● assessment task appendices
● access to computer lab.
Instructions for assessor
This assessment task requires the student to lead and facilitate their team in implementing the
project plan documented in Assessment 1. In addition to your role as assessor, you must act as
the student’s manager/supervisor in this project.
Students need to demonstrate their ability to make decisions, resolve issues and develop team
cohesion. They must also support their team’s goals and objectives, encourage responsibility
for their own work, provide feedback, and serve as role models. They must hold progress
meetings with their teams.
Prepare to provide students with feedback in the form of an issue about the team (e.g. fair
distribution of work) or a complication (e.g. lack of resources or timeline crunch) to be worked
through by the team led by the student.
Students are required to hold a project progress meeting in which they review team progress,
and during which they present information on and evaluate their team’s performance in the
project so far. The student must demonstrate formal thinking techniques, seek input from others
and conduct training/coaching/mentoring sessions to address issues identified in their training
planners. The student is required to report on any issues or problems the team has
encountered, including conflict. (Conflict resolution skills will be addressed in Assessment Task
3.) Issues and action taken must be recorded in an issues log. Students are required to present
feedback collected from their team on their effectiveness as a leader, and provide a brief
reflection on their success as a team leader to you, the assessor, at a 15-minute informal
progress meeting.
The student is also required to prepare a written project progress report, including their
reflections, and submit minutes of the meeting to you, the assessor.
Students should understand that the content of their projects does not need to include highly
technical information or completely accurate budgets or cost estimates. Learners are not
expected to provide highly specific details regarding fields they lack experience in. Sufficient
research on the project should be encouraged to facilitate understanding of team objectives
and tasks.
Note: This assessment must take place during the group activities in Session 5.
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BSBLDR403 – Lead team effectiveness
Assessment 2 Team Project Review
Planning the assessment
Recommended date for assessment: During Session 5.
Time required for assessment may vary as required by individual work teams.
The student must:
 participate in a team project planning meeting
 participate in a meeting with management (assessor)
 submit:
 a project plan, with goals and objectives, deliverables and communications
 a portfolio of supporting information and at least one project management tool, such as
a schedule, action plan, Gantt or milestone chart, a record of addressing innovation and
productivity measures, a gap analysis and/or skills matrix, and training planners for each
team member
 a team work schedule
 completed meeting agenda and meeting minutes templates of team planning meeting.
You will need to schedule two meetings with the student:
 initial meeting to approve (as management) the student’s project choice
A project progress presentation.
A 15-minute informal interview in which the student reports on their team’s progress mid-way
through implementation of the project.
You should give the student the opportunity to inform you of any unresolved issues related to
the team.
You may then give the student appropriate advice on how to deal with the issue (for example,
mentoring or coaching) and the student should in turn communicate this back to the team.
It is important to provide feedback to the student that they will then be able to provide to their
team in Assessment Task 2.
Ref: Marking Guide for the Assessment & Mayfield Education Assessment Guide : Planning & Conducting Assessment Policy
Student Instructions
Read each question carefully. In order to be deemed Satisfactory in this compulsory
assessment task you must answer ALL the numbered questions below. Write/type answers in
the fields provided. Short answers should consist of no more than three sentences. This can be
typed and dot points can be used. This must be undertaken by yourself and you are able to use
your study notes to assist you with completing the answers. If you do not receive a
‘Satisfactory’ result (NYS) you will be provided with an alternative supplementary assessment.
Ref: Student Information Handbook (5) & Student Assessment Policy and Procedure
Student Declaration
I, ……………………………………………… (Student toprint name) state that the work I submit
is my own and I have not copied this in any form except where due reference has been made to
this. If you are completing this form electronically, please type your name as an acceptable
form of your signature.
Student Comments:
Ref: Student Information Handbook (5.6)
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Assessment 2 Team Project Review
Student Signature:
If you are completing this form electronically, please type your name
as an acceptable form of your signature.
Date:
Assessment Result(tick √):Satisfactory
Unsatisfactory
 Resubmit
Ref: Student Information Handbook (5.6) Reassessment Appeals
A Satisfactory Result determines that you will receive 20% towards the
final result in the unit/subject
NB: The rating of Competency can only be provided as a summative
assessment at the end of a unit.
Outcome recorded on Results sheet (tick
√): Yes
Date entered:
By whom:
Results are entered into the electronic Results Sheet
Assessor Feedback and Comments to Student:
Assessor Name (printed): Date received:
Assessor Signature (signed):
Ref: Trainer and Assessor requirements as listed in the Sessional Trainers and Assessors Policy and the Policy – Guidelines for
Planning and Conducting VET Assessment & Student Assessments Policy.
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BSBLDR403 – Lead team effectiveness
Assessment 2 Team Project Review
Team project implementation and progress review
The assessment task is due on the date specified by your assessor. Any variations to
this arrangement must be approved in writing by your assessor.
Submit this document with any required evidence attached. See specifications below
for details.
Performance objective
You must be able to provide effective leadership and facilitate the work team during
the implementation of the team project, including decision-making, resolving issues
and developing team cohesion.
You must support team members to achieve team goals and objectives, encourage
team members to take responsibility for their own work, provide feedback to team
members and ensure that your own contribution to the team serves as a role model.
You must hold at least one 15-minute progress meeting with your team.
Assessment description
This assessment task requires you to implement your team’s plan as documented in
Assessment Task 1. You must support your team in order to achieve the expected
outcomes.
You are required to hold project review meetings with both your team and
management. You are required to deliver an informal report during a progress
meeting with management. At the progress meeting, you will explain the information
contained in the report and foreshadow your evaluation of your own performance as
team leader and your team’s progress.
In this assessment task, you will be required to report on any issues or problems the
team encountered.
Procedure
Part A: Implementation
1. During project implementation, you must complete the planned tasks.
Part B: Progress meeting
1. Prepare to lead a team progress meeting and take minutes (you may use the
templates provided in the appendices to this task).
2. Hold a progress meeting. During your meeting you will need to complete the
following.
a. Report to the team on the meeting with management (your assessor) at
the end of Assessment Task 1.
b. Review your team’s performance and give your team members feedback
on their performance, including feedback from management, which is
likely to highlight an issue with the team (such as work allocation or
provision of resources).
c. Ensure that you explicitly promote the organisation and its objectives.
d. Demonstrate formal analytical thinking techniques to identify issues and
generate possible solutions, seeking input from others as required.
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e. Conduct any mentoring/coaching sessions with your team as necessary
to address issues identified in their training planners and following on
from feedback or tasks scheduled in Assessment Task 1. Record details
of these sessions in your minutes.
Note: You may want to do these at the same time as the team meeting.
f. Discuss issues and record them along with corrective action taken in a
project issues log. You may use the template at the end of this
assessment task (see Appendix 3) or create your own.
3. Attend one 15-minute informal progress meeting with management (assessor)
to report on progress as required.
Note: Your assessor will set meeting times during your first session.
Part C: Written progress report
1. You are required to prepare a written progress report including your minutes or
notes of the meeting as well as your reflections on the implementation of the
plan to date, and an evaluation of your own performance as team leader.
2. Submit all documentation to your assessor as per the specifications below.
Make sure to keep a copy for your records.
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Assessment 2 Team Project Review
Student Deliverables
You must:
● participate in:
○ the implementation of your project
○ a progress meeting with your team
○ an informal meeting with management (assessor) to report on your
team’s progress.
● submit:
○ a written progress report
○ a completed issues log
○ completed meeting agenda and meeting minutes templates
○ all documentation used in the planning and implementation of this task,
for example, coaching or mentoring plans, meeting notes, outcomes of
implementation activities.
● Your assessor will be looking for evidence of:
○ support for your team in meeting their expected outcomes
○ opportunities for your team members to participate in decision-making
and problem-solving
○ feedback in the form of coaching, mentoring, and encouragement
provided to team members to encourage and value efforts, boost team
morale and motivate the team to reach its goals
○ encouragement of team members to take responsibility for team activities
and communication processes
○ contribution to the work team, which serves as a role model for other
team members
○ explicit reference to, and promotion of, the organisation and its goals
○ effective techniques for dealing with team conflict and resolving issues
(e.g. formal analytical thinking techniques:
<http://www.thwink.org/sustain/articles/000_AnalyticalApproach/index.htm
>)
○ recognition and follow-up of issues raised by team members and
management
○ support for your team to identify and resolve problems that impede its
performance, and recognition of individual and team efforts and
contributions
○ knowledge of organisational goals, objectives and plans
○ feedback collected from team members on your effectiveness as a team
leader, using the template provided.
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Adjustment for distance-based learners
This assessment task can be adjusted for distance learners.
● No variation of the task is required.
● Documentation can be submitted electronically or posted in the mail. Meetings
can be conducted via teleconferencing or videoconferencing tool.
● A follow-up interview may be required (at the discretion of the assessor).
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Appendix 1: Team meeting minutes template
Date:................................................................................................Time:...................
Attended by:
Apologies:
To:
Cc:
Item/Issue Outcome/action When Who
Lack of innovation in
processing of the
business management
Old processes are put
into use for the
completion of tasks,
leading to the fact that
efficiency decreases
Project
processing
phase
Project
manager
Less upgraded
infrastructure of the
organization
Infrastructure that are
used in this
organization are not the
latest of the
technologies that are
available in market
Project
processing
phase
IT manager
No disciplinary
structure present in
the organization
Disciplinary structure of
the organization is way
below than expected.
Employees do not have
any particular schedule
for completion of their
respective projects
Project
initiation
phase
Human
Resource
manager
Lack of
communication
among the hierarchy
of the business
organization
Poor communication in
between the employees of
the organization leads to
lack of participation of
the employees of different
hierarchy
Project
processing
phase
General
Manager
Lack of proper
training provided to
the employees of the
organization
Proper training is not
provided to the
employees of the
organization which
reduces working speed
and accuracy of each
employee
Project
initiation
phase
Research
and
Development
manager
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Appendix 2: Meeting agenda template
Team meeting
Meeting title:
Venue, time, date, duration:
Agenda
No. Time Item Responsible
1. 10:00 a.m. Opening Chairperson
2. 10:30 a.m. Welcoming CEO
3. 11:00 a.m. Project initiation statement Employees
4. 11:30 a.m. Announcing the topic of problem
regarding Fernwood Pharmacy
Employees
5. 12:00 p.m. Discussing the main problem of
Fernwood Pharmacy
Employees
6. 12:30 p.m. Planning mitigation theories of
Fernwood Pharmacies
Employees
7. 1:00 p.m. Summing up the solutions for
Fernwood pharmacies
CEO
8. 1:30 p.m. Adjournment/Next Meeting Chairperson
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Appendix 3: Issues log template
Date Task Issue Corrective action taken
Analysing the
upgraded versions of
the medicines
Outdated medicines
imposes a negative
impact on patients
using the same
Update the medicines
regularly as per the
dates that are printed on
the medicines
Analysing the
upgraded versions of
operational
infrastructures used
elsewhere
Efficiency of
processing of
treatment is
decreased as latest
technologies are not
used in the
treatment process
Usage of latest
technologies includes
the processing of the
surgeons including
pharmaceutical
management
Analysing the
upgraded techniques
used by the surgeons
to perform the
processing of their
duties
Latest techniques
that are used by the
surgeons increases
the success rate of
surgeries performed
by them
Latest surgical tools
must be used during
surgeries
Analysing the goal of
Fernwood pharmacy
Improper goal
setting deviates
employees from
their original goal
Project planning must be
deployed before
initiating the project
Analyse the
competition in market
Excess competition
decreases global
acceptance of
Fernwood
Pharmacies as
brand loyalty of their
employees
decreases
exponentially
Taking surveys to
complete the project
planning
Quality if the
pharmaceutical
objects
Lack of quality
management affects
direct stakeholders
is an imminent way.
this also reduces
brand loyalty of the
clients and goodwill
of Fernwood
Pharmacy is highly
affected
Department of quality
check management
must be deployed by the
higher authorities o fthe
organization
Analysing the
transportation
techniques
Transportation
techniques that are
being used must be
Latest transport tool
must be used. Drivers
with excellent driving
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using latest
technology as in
field of pharmacy,
delay in
transportation can
cost a life
quality uts be appointed.
Analysing the
innovations that can
be used in the
processing of
Fernwood Pharmacy
Lack of
implementation of
innovation increases
the competition,
leading to decrease
in brand equity
Board of directors must
be appointed who will be
checking the innovation
of the innovation of the
project
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Appendix 4: Project progress/status report template
Project title: Fernwood Pharmacy business plan development
Project manager: please fill
Progress report Report no.
RAG Status*: RED / AMBER / GREEN
Tasks, milestones, deliverables
achieved this period
Completion dates
Task, milestone,
deliverable
Comments Scheduled Actual
Project initiation phase Entire project is
planned in this phase
before initiating the
project. After planning
the processing of the
project, risk mitigation
processes are tested
and this results in
project planning and
risk management of
the entire project
Project
initiation will
be completed
by 20 days
The project was
completed by 23
days
Project building phase Employees of the
organization takes
into consideration the
processes that will
ensure the
proceeding regarding
the manufacturing of
products that are to
be delivered.
Project
building
phase will be
completed by
15 days
Project building
phase was
completed by 15
days
Project closure phase After completion of
the project, the entire
project is summed up.
This helps in
analysing the
progress in the
project.
Project
closure
phase will be
completed by
3 days
Project closure
was completed
by 2 days
Major risks and issues
Risk/issue Impact Action taken/management strategy
High competition in
market
Decrease in
global audience
approach
The major action that must be taken in
consideration for decreasing the
competition in market can be processed
by implementing innovations in
management sector. Discounts must be
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given by the organization. Providing
discounts leads to the fact that clients will
visit Fernwood Pharmaceutical for this
excess benefit.
Quality
management
Decrease in
quality of the
product, leading
to losing of loyal
clients and
stakeholders
Board of directors must be appointed to
check the quality of the products that are
being given to the clients. This ensures
the fact that the quality of the products
that the clients get are well scrutinised
Lesser innovation Competitors
going ahead of
Fernwood
Pharmacies
Research and development committee
must be set, which will include the fact
that innovations are brought in products
that are manufactured and sold.
Innovations in the processing of
manufacturing is also taken into
consideration
Recommendations and requests
 Discounts must be provided to keep Fernwood Pharmacies distinct from
other organizations
 Innovations must be brought in products that are manufactured in the
processing
 Innovations must be brought in the technique of production as it will
increase the efficiency of the product manufactured
 Inclusion of research and development committee must be set to have a
check on the quality management of the product
Tasks, milestones, outcomes scheduled
for next period
Completion dates
Tasks, milestones,
outcomes
Comments Scheduled Forecast
Target stakeholders are
diversified in parts,
leading to the
processing to the
efficiency in business
management
Urgent probation of
business strategies
are maintained.
Developers must
identify the
stakeholders to
increase the
processing of the
product. (RED)
This was
scheduled
within 23
days
It took 33 days
Discounts must be
proclaimed by the
organization
This will help the
organization to beat
the competition that is
present in market
This was
scheduled for
34 days
It took 42 days
Proper advertising must
be done to popularize
Fernwood
Pharmaceutical
This will increase the
popularity of
Fernwood
pharmaceutical,
This was
scheduled for
23 days
It took 29 days
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leading to the fact
that popularity is
maintained
* RED Requires urgent attention! Project is very delayed and/or significantly
over budget.
AMBER Minor concern – project is delayed and/or over budget.
GREEN Project is on track to deliver as scheduled and within budget tolerances
(such as +/- 10%).
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