BSBLEG418: Produce Complex Legal Documents - Assessment Event 4

This document presents a student's responses to the short answer questions of Assessment Event 4 for the BSBLEG418 unit, focusing on the production of complex legal documents. The assignment covers practical aspects such as saving and closing documents according to company policies, ensuring the confidentiality and security of electronic files, and developing precedent templates. The student also addresses a scenario involving preparing terms of settlement under time constraints, including space for an independent children's lawyer's signature and ensuring timely delivery to court. The document demonstrates an understanding of legal document procedures, software applications, and the importance of adhering to organizational policies.

Assessment Event 4
BSBLEG418: Produce complex legal documents
Short answer questions - Producing legal documents
Respond to the questions below.
Complete and save this document and submit according to your assessment event submission instructions.
Questions
1.1
Identify where the Terms of Settlement created for Jones and Jones in assessment event 3 would be saved
in accordance with Leighton+Costello's policies and procedures.
Your answer
According to the policies and procedure of the company, the document or AE3 will be saved within the
folder of ‘documents for a matter’. The file should be named with ‘date, type of document, description of
contents, author’s initials followed by the file extension’.
1.2
For the Terms of Settlement document you created for the Jones and Jones matter in assessment event 3
list the steps you took to close the document and exit the software application that you were using.
Your answer
The assessment document of event 3 prepared for the Jones and Jones was created on the commonly
used
software application named Ms Word. The steps that had been used for closing the word document or
exiting the application has been mentioned below in details:
1. Step 1: After the completion of the writing the terms of settlements in the blank page of a word
document,
the formatting had been adequately completed
2. Step 2: I then saved the document in the ‘Word Template’ format by clicking on ‘Save As’ prompt under
the start option of the Word document. Thu
3. Step 3: Once the document was saved, I clicked on the close button (X) at the right top corner of the
screen (word document file) to finally exit from the Ms Word without losing any information of the Terms of
Settlement.
1.3
Assessment Event 4 BSBLEG418 R1 Page 1 of 3
Created: 02 Feb 2016 | Revised: 06 Dec 2017 |

Assessment Event 4
Describe how you could ensure the confidentiality and security of information of electronic files are
maintained when making backup copies in accordance with Leighton+Costello's policies and procedures.
Your answer
To keep the information saved in the form of secured and confidential electronic files, I prefer to encrypt
my
system using password and also install antivirus to protect it from getting corrupted. I also save the
documents in 2 or more different folders as backup. The information which is saved in electronic files can
also be protected by saving in the application which requires password for opening the document and
keeping it secure for being used in the future period of time.
1.4
Describe a step-by-step process that could be implemented at Leighton+Costello for developing new
precedent templates. a lot better
Your answer
Step 1: The first step of preparing templates would be to gather information and evidence for the word
document
Step 2: There should be descriptions provided in details regarding the precedent templates
Step 3: Then the details of the parties will be defined on the template, with their presentable information
mentioned in the document as well. The two parties, who would be involved in this process entails the
applicant and the respondent
Step 4: The address of the parties also need to be clearly mentioned in the template so that the one
providing the service can be contacted as and when required
Step 5: The template must also highlight the information about the lawyers of independent children, which
should comprise the name of the family member as well as that of the firm
Step 6: Two blank spaces need to be kept for including the names of the involved parties at a later date
Step 7: This step will be written only after the name of the parties along with their issues have been
discussed, based on which both the parties can agree to get settled.
Step 8: Every issue will be discussed in details
Step 9: Last step will be to forward the E-mail to the targeted recipients.
1.5
It is 11.30 am on Tuesday and you are working as Andrea Chung's paralegal assistant at Leighton+Costello
Lawyers. Andrea is at Court and she telephones you and provides you with details to prepare and bring
down to court agreed terms of settlement for a Family Law parenting matter. The Judicial Officer has
adjourned the matter to 2 pm for the Terms of Settlement to be handed up in Court. Just before Andrea
hangs up she tells you her next matter is due to start any minute and will conclude at 1pm. This matter has
Assessment Event 4 BSBLEG418 R1 Page 2 of 3
Created: 02 Feb 2016 | Revised: 06 Dec 2017

Assessment Event 4
an Independent children's lawyer who needs to sign the Terms of Settlement. The current Terms of
Settlement precedent does not allow room for the Independent children's lawyer to sign the document.
Describe the steps you would take to:
 prepare the document
 include space for the Independent children's lawyer to sign
 have the document at Court in time for it to be signed by all the parties and handed up at 2 pm.
Your answer
The following steps are involved in the preparing document:
Step 1: First step in preparing the document includes going through the mail received thoroughly in order
to
understand the information provided therein about the incident
Step 2: After gathering the required information, the mail needs to be reviewed so as to consider the
provided information which are actually significant for the document
Step 3: In third step, the terms and parties need to be included in the document, which must consist of in-
depth information on the terms and parties
Step 4: The issues identified from the case also needs to comply with the policies and procedures of the
Leighton+Costello.
The steps provided below needs to be followed for including space for the Independent children’s lawyer
tosign in the template:
Step 1: The foremost step will be to identify and properly select the children’s lawyer
Step 2: Once the lawyer has been identified, his/her information need to be mentioned in the document in
How would you forward the document to Andrea?
After completing the process of preparing the document, it will be forwarded to Andrea through e-mail.
Assessment Event 4 BSBLEG418 R1 Page 3 of 3
Created: 02 Feb 2016 | Revised: 06 Dec 2017