BSBMGT605B Leadership: Providing Leadership Across Organisation

This management statement analyzes the decision by PURA to spin-off its software development unit (PURA IT) into a separate entity. It includes meeting minutes, a report, and an email communication to staff. The report details the groups affected by the spin-off, including PURA IT employees and the parent company staff, and outlines the risks associated with the change, such as staff behavior, retention, resource availability, and policy effectiveness. Risk management strategies are proposed to mitigate these risks. Recommendations are made to install touch screen technology, offer flexible work arrangements, and consider establishing PURA IT as a satellite office rather than a completely separate entity. The email to staff communicates the benefits of the new entity, including flexibility, improved reputation, enhanced benefits, and continuous improvement opportunities through training and development.

Management Statement
Task 2
Management Statement
Provide leadership across the Organisation
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Management Statement
Contents
Summary:..............................................................................................................................................2
Meeting.................................................................................................................................................3
REPORT...............................................................................................................................................3
Summary:..........................................................................................................................................3
Groups effected:................................................................................................................................4
PURA –IT:....................................................................................................................................4
PURA:...........................................................................................................................................5
Risk Management:.............................................................................................................................5
Recommendation:..............................................................................................................................6
Email:....................................................................................................................................................6
1. Flexibility –...............................................................................................................................6
2. Reputation –.............................................................................................................................7
3. Improvements-.........................................................................................................................7
4. Continuous Improvement -.....................................................................................................7
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Management Statement
Summary:
The board of PURA have decided to spin-off the software development unit of the company
as a whole, and establishing it as a stand-alone business entity as it will free allow the
software development unit of the company to be more flexible and creative in meeting the
needs of the clients and it will also hopefully reduce the friction between the software
development team of the company and the rest of the PURA staffs. The board of the
company has entrusted the team leader with the responsibility of communicating the news to
the team and accordingly seek feedback from them regarding the new working policies and
procedures which are a part of the new business entity of the company
Meeting
Pura Pty. Ltd.
Brisbane
PURA Headoffice
1/06/2019
Minutes of Meeting
Meeting called by: CEO
Attendance:Team Leader of PURA IT
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Management Statement
Apologies:For keeping the idea of spinning-off the software development team of the
company and establishing it as a new separate entity a secret among all the employees of the
organization.
Key Points Discussed:
Summary:
The board of PURA have decided to spin-off the software development unit of the company
as a whole, and establishing it as a stand-alone business entity as it will free allow the
software development unit of the company to be more flexible and creative in meeting the
needs of the clients and it will also hopefully reduce the friction between the software
development team of the company and the rest of the PURA staffs.
Affected Groups: PURA and PURA IT.
Risk Management:
 Providing adequate training and development to the staff and also enable them to
achieve work/life balance.
 Providing various incentives and benefits to the team members of PURA IT in order
to motivate them and retain them in the company.
 Leverage the change control board of the company who will arrange for alternative
resources in order to cover up the lack of resources.
 Focus on designing the policies and procedures according to the needs and
requirements of the employees and informing them regarding the reason for the
existence of such policies and procedures
 Start to seek investors who are ready to invest in the new spin off company
Feedback Sought by Company from employees
In order to know the viewpoints of the team members of PURA IT regarding the new work
policies and work procedures of the new entity, the board of the company has sought
feedback from the team members of PURA IT.
Recommendations:
The recommendation to the board of the company are as follows:
 Installation of touch screen for all staffs and installing plug in and tune out in
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Management Statement
common areas of the workplace in order to help in improving team workflow
 Provision of flexible work arrangements for the staffs of PURA IT.
 Incorporating PURA IT as a satellite office rather than establishing it as a separate
business entity.
Next Meeting:05/06/2019
REPORT
Summary:
The board of PURA have decided to spin-off the software development unit of the company
as a whole, and establishing it as a stand-alone business entity as it will free allow the
software development unit of the company to be more flexible and creative in meeting the
needs of the clients and it will also hopefully reduce the friction between the software
development team of the company and the rest of the PURA staffs. The team leader of PURA
IT is tasked with the responsibility of communicating the news to the team members and to
communicate the new working policies and procedures to the team members and accordingly
seek their feedback.
`Groupseffected:
PURA –IT:
 Flexible work arrangement: The employees of PURA IT will be provided flexible
work arrangements in the form of flexible working hours, flexible leave policy,
flexible shifts, work from home facility and time-of-in-lieu
 Administrative support: As opined by T Rohde and M Rohde (2015) the employees
of PURA IT will receive adequate support from the board of the company in the form
of contract signing amount and extra bonuses after completing 12 months in the new
contract of the company and the board also offers a choice to the employees to be a
part of the new business entity of the company or to stick with the parent company
 Input into work layout like design, table and computer: As opined by Gangotra
and Shankar (2016) the staffs of PURA IT will be able to provide input to the board
of the company regarding the designing of their new working space, table and
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Management Statement
computer and also regarding the design of their work space and common space in the
new location of PURA IT.
 New work environment: As opined by Maheshwari and Vohra (2015) the staffs of
PURA IT will be able to work in a new work environment which will be accompanied
by large touch-screen for all the employees of the company and installation of plug in
and tune out facilities for improving the team workflow.
PURA:
 PURA-IT Staff to be retained as a part of its company:
The PURA staffs wants the PURA IT staffs to be retained as a part of the company and
therefore do not want the establishment of the new business entity for the software
development Unit of the company.
 Access to software development staff:
The PURA staffs seek access to the software development staffs of the company and
therefore they do not want the establishment of the new office location for the software
development staffs of the company.
Risk Management:
The new changes bring some risk and there is need for effective risk management. Possible
risks are:
Risk Risk Management
Staff behaviour In order to manage risks regarding staff behaviours, the
company board needs to provide adequate training and
development to the staff and also enable them to
achieve work/life balance.
Retaining of staff As opined by Apostolopoulos et al. (2016) in order to
ensure retention of staffs in the company the board of
the company must focus on providing various
incentives and benefits to the team members of PURA
IT in order to motivate them and retain them in the
company.
Lack of resources In order to manage risks regarding lack of resources,
the PURA IT should leverage the change control board
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Management Statement
of the company who will arrange for alternative
resources in order to cover up the lack of resources.
Effectiveness of policy and
procedure
As stated by Aljohani and Qureshi (2016) in order to
ensure the effectiveness of policy and procedure the
board of the company must focus on designing the
policies and procedures according to the needs and
requirements of the employees and informing them
regarding the reason for the existence of such policies
and procedures
Success of venture As opined by Fragouli (2018) in order to ensure the
success of the ventures, PURA IT should start to seek
investors who are ready to invest in the new spin off
company as a result of the expertise and reputation of
the parent company and also because of the existing
knowledge regarding the market of the spin off venture
which creates lesser risks for investors.
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Management Statement
Recommendation:
1. Touch screen and plug in and tune out-It is recommended to the board of PURA to
install large touch screen for all the employees of the company in order to keep them
highly skilled and motivated and the board of PURA should also facilitate plug in and
tune out facilities for the workers of PURA IT in order to improve team workflow in
the PURA IT.
2. Flexible work arrangements-As opined by Afsari and & Murphy (2015) it is also
recommended to the board of PURA to arrange for flexible work arrangements such as work
from home, flexible working hours and time-off in lieu in order to motivate the staffs to agree
with the new working policies and procedures of the company.
3.PURA IT as satellite office rather than a separate entity –According to Jurisch,
Rosenberg and Krcmar (2016) it is also recommended to the board of PURA to establish
PURA IT as a satellite office or subsidiary of the company rather than establishing as a
separate entity as due to the establishment of PURA IT, as a satellite office, the working
policies and procedures of the company will be similar to that of PURA.
Email:
To:Team members of PURA IT
Re:Information regarding setting up of separate entity of PURA in the form of PURA IT
Dear Staff members,
Please find below the details of new satellite office which is coming up in next 10 working
days.
1. Flexibility – The working conditions will be flexible in nature as the board will
provide various flexible working policies and procedures in the form of flexible
working hours, flexible working shifts and work from home.
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Management Statement
2. Reputation – The reputation of the new business entity termed PURA IT enjoys high
reputation in the market as a result of client satisfaction which was provided to the
clients while working as a software development team in PURA.
3. Improvements-The improvements which will be associated with the establishment of
the PURA IT is that the employees who will sign a 12 month contract with the
company will receive a signing bonus of $1500 if they sign and agree to the new job
positions in addition to $4500 upon completing the 12 month contract period with the
company. The staffs of the company will also be entitled a new premise which has
been sourced in the new Brisbane City Council Green Square and the board will seek
inputs from the staffs of the company regarding designing of their new work
environment in the new premise.
4. Continuous Improvement –The continuous improvement facilities which will be
offered by the company board to the employees of PURA IT is adequate training and
development facilities in order to enhance the skill level of the team members.
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Management Statement
References
Afsari, N., and Murphy, B. (2015).Managing construction project risks. Risk
Management, 62(4), 16-17. Available from
https://search.proquest.com/docview/1689363567?accountid=30552
Aljohani, M. D., and Qureshi, M. R. (2016).Management of changes in software
requirements during development phases. International Journal of Education and
Management Engineering, 6(6), 12. Available doi:http://dx.doi.org/10.5815/ijeme.2016.06.02
Apostolopoulos, C., Halikias, G., Maroukian, K., and Tsaramirsis, G. (2016).Facilitating
organisational decision making: A change risk assessment model case study. Journal of
Modelling in Management, 11(2), 694-721. Available doi:http://dx.doi.org/10.1108/JM2-05-
2014-0035
Fragouli, E. (2018). Leadership effectiveness for managing change: The role of emotions.
London: The Academy of Business and Retail Management (ABRM). Available from
https://search.proquest.com/docview/2137837173?accountid=30552
Gangotra, A., and Shankar, R. (2016).Strategies in managing risks in the adoption of business
analytics practices. Journal of Enterprise Information Management, 29(3), 374-399.
Available doi:http://dx.doi.org/10.1108/JEIM-10-2014-0096
Jurisch, M. C., Rosenberg, Z., and Krcmar, H. (2016). Emergent risks in business process
change projects. Business Process Management Journal, 22(4), 791-811. Available
doi:http://dx.doi.org/10.1108/BPMJ-01-2015-0002
Maheshwari, S., and Vohra, V. (2015).Identifying critical HR practices impacting employee
perception and commitment during organizational change. Journal of Organizational Change
Management, 28(5), 872-894. Available doi:http://dx.doi.org/10.1108/JOCM-03-2014-0066
T Rohde, I.,M., and M Rohde, K.,I. (2015). Managing social risks - tradeoffs between risks
and inequalities. Journal of Risk and Uncertainty, 51(2), 103-124. Available
doi:http://dx.doi.org/10.1007/s11166-015-9224-5
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Management Statement
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