BSBPMG511 Project Scope Management: Assignment on Project Authority

This document presents a comprehensive solution to a BSBPMG511 Manage Project Scope assignment, addressing key areas such as project authorization, resource expenditure, and governance frameworks within the context of a greenhouse construction project. It delves into the procedures for project authorization, including defining project boundaries, identifying stakeholders, and developing a scope management plan. The solution also covers the delegation of authority, responsibility, and accountability, emphasizing the importance of a well-defined governance framework. Furthermore, it outlines the benefits, outcomes, and outputs of the example project, detailing how each can be measured. The assignment leverages a hypothetical greenhouse construction company to illustrate practical applications of project scope management principles. This resource is designed to assist students in understanding and applying these concepts effectively. Desklib provides similar solved assignments and study tools for students.

Running head: GREENHOUSE CONSTRUCTION
GREENHOUSE CONSTRUCTION
Name of the Student
Name of the University
Author note

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Activity 1A
1) What is project authorisation?
Project authorization is the phenomenon of authenticating the project as per the
requirement of the project. This step acts as one of the major detrimental projection in
commencement of the project. Project authorization is the final step that is taken by the
project management team in order to complete the project in an efficient manner
2) What does project authorisation include? Give details.
Factors that are included in the authorization of the project are as follows: -
 Comparison of the promised deliverable and the output that is provided by the
project
 Quality that was promised that is checked as per the provided product
3) Who may the appropriate authority be?
Appropriate authority for authorization of the products are the clients. Consumers of the
products are considered as the appropriate authority as well. Consumers are one of the
main reason that the projection of the activities that are present in the management of the
project includes the management of the product that is manufactured by Green house
building construction.
4) Decide on an example of a project that relates to your own organisation. Give details
on the procedures you will use for project authorisation.
I will consider the consumer of the products to be the main authority. The main aspect
that will be taken into consideration will include the fact that the management of the
project will be performed with the help of the better management of the product

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Activity 1B
1) What may you need to present in order to gain authorisation to expend resources?
For expansion of resources the main things that are needed to be considered are as
follows: -
 Product that will be provide to the consumer must be meeting the quality structure
that as initially promised.
 Product must be highly sustainable
2) What is a business case?
Business case is the justification for the project plan that is proposed. This is the main
reason that the projection of the project management gets performed in a better
manner. Business case acts as one of the main aspect that must be taken into
consideration for better provisioning of the deliverable.
3) Within your organisation, who would you need to gain authorisation from?
I will approach the board of directors for gaining authorization. The board of directors
will be responsible for better completion of the project. This will ensure the fact that
in case changes are introduces in the project the board of directors will be well aware
of the fact and this will help in better decision making
4) Using your example project from Activity 1A, explain what resources you will
require and how you will gain authorisation to expend these resources.
Resources that are required for completion of the projects are as follows: -
 Products and materials
 Construction plants
 Construction tools
 Human Resources
 Space and Facilities
 Subcontractors
 Finance

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For gaining authorization from the higher authorities mail regarding permission
granting will be sent to the board of directors. On getting approved, the entire project
management will start.
Activity 1C
1) What is a governance framework?
Governance framework is the structure that has the government follows regarding the
project management. This framework instils the fact that the management of the entire
business management is completely dependent on the government decision making.
2) What may project delegations and authorities include?
Major project delegation and authorities that are included are as follows: -
 Assignment
 Granting the authority
 Creating responsibility
3) Define responsibility
Responsibility is termed as the obligation that subordinates the performance regarding the
project that is assigned in the completion of the project. Superior subordinates are
responsible for completion of the ongoing project. Responsibility is an abstract process
that cannot be transferred from person to person as the entire phenomenon acts to be
absolute
4) Define authority.
Authority is the legal right that is provided to the owner of the project. This right endures
the aspect that the management pf the project is commenced with the terminology of
better management of the project. This aspect also ensures the fact that the project

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management gets performed with better combination of the project on case the authority
of the entire project is given to an authenticated project manager.
5) Define accountability.
Accountability can also be defined as responsibility or dependency that the higher
authority personnel provide during the completion of the object. This is the sole reason
that the inclusion of the higher authorities of Greenhouse Construction Company gets
important as e accountability of the entire project is dependent on them. In case the
project management of the greenhouse construction site is performed with better integrity
the main advantage that will be enjoyed includes the fact that the projection of the entire
project details will get monitored in a better manner.
6) Describe the delegation process.
Delegation process is dependent on the combination of all the three terminologies,
namely the assignment completion, granting of the responsibility as per the expertise and
providing authority to the personnel who are capable of enacting the process and take the
responsibility of the entire system
7) Using your example project from Activity 1A, show your methods for delegating
authority. Who will be assigned authority? What about responsibility?
In case of Greenhouse construction company the methods that will be implemented in
order to complete the delegation process includes the terminologies of assignment
completion, granting of the responsibility as per the expertise and providing authority to
the personnel who are capable of enacting the process and take the responsibility of the
entire system

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Activity 2A
1) What validating is a project boundary?
Project boundary is the limitation that the project must be adhere to as the project
boundary helps in better proclamation of the project management as per the prosecution
of the management terminologies. In case of validating the project boundary the main
disadvantage that will arise is the increase of risk occurrence probability. This will ensure
the fact that the commencement of the project will get performed with better
accomplished with this terminology
2) Gives examples of project boundaries.
In case of Greenhouse construction site the main project boundaries that are present are as
follows: -
 Extravagant processing of the project management as per the strength that they
have
 Improper cost management of the business organization
3) When identifying boundaries, what should you consider?
Aspects that must be considered during the estimation of the boundaries are as follows: -
 Risks that are present in the commencing of the project
 Risks that cannot be mitigated after the project management
4) What are the benefits of identifying project boundaries?
The benefits of identifying the project boundaries are as follows: -

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 Estimation of the risks that are present are one of the main reason of identifying
the project boundaries
 Estimation of the risks that cannot be mitigated are one of the main reason that
identification of the risks are done. This is one of the main reason that the
prosecution of the management will be performed with higher expertise
5) Using your example project, identify your project boundaries.
The main project boundary that Greenhouse constructing company provide are as
follows: -
 Expansion of the business management before recursion of enough expert
employees of the project
 Promising quality of extravagant quality of the products manufactured by the
Greenhouse construction company
Activity 2B
1) What are project benefits?
Project benefits that are the advantages that are enjoyed after the completion of the
project. After the completion of the project the main advantages that are enjoyed by the
owner of the product is considered as the project benefit. Evaluation of the project
benefits are one of the main aspect that are considered to be one of the main reason that
the success of the project will be dependent on.
2) What are project outcomes?
Project outcomes are output that is provided by the project after the completion of the
project. Project outcome also decides the success or failure of the project. This is the main

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reason that the prosecution of the management of the project is taken inti consideration.
With the help of the estimating the outcome the project feasibility of the project is also
well judged and his helps in betterment of the project
3) What are project outputs?
Project outputs are the results that are received from the project after the completion of
the project. Project output helps in better understanding of the project management as per
the requirement that is set in the earlier proposition of the management. In case the
project output is estimated the main benefit that will be enjoyed will include better
management of the project in terms of resource prosecution.
4) Using your example project, outline your benefits, outcomes and outputs. Describe
how you will measure each of these.
In case of the Greenhouse construction project the main advantage that will be enjoyed as
per estimation of the project output is that the resources that are required in the
management of the project. With a better resource management the cost that will be
incurred in completion of the project will get lower and the amount of resources that will
get wasted will also decrease as per the requirement of the project.
Activity 2C
1) Who may the relevant stakeholders be?
Stakeholders can be diversified in 2 categories. These 2 categories are namely: -
 Internal Stakeholders: Stakeholders who ae directly related to the manufacturing
unit of the business organization

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 External stakeholders: External stakeholder includes the persons who are included
in the processing of the object that are manufactured by the Greenhouse
Construction
2) When developing your outcomes what should you remember?
While developing the outcome the most important that mist be remembered includes the
feasibility of the project scope. In case the projected outcome is not feasible the entire
project will fail drastically
3) In relation to your example project, outline who the relevant stakeholders may be.
In accord to the Greenhouse Construction company the main stakeholders that must be
included are as follows: -
 Internal stakeholders:
1. Project planner
2. Employees
3. Higher authorities
4. Managers
 External Stakeholders
1. Clients
2. Sponsors
3. Marketing unit
Activity 2D
1) What is a scope management plan?
Scope management of the project is one of the most important aspect. The reason of
scope management being such crucial, the main advantage that is enjoyed is that the

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understanding of the project completion project is done. This is the sole reason that the
completion of the project gets performed with higher efficiency.
2) Give examples of the benefits of having a scope management plan.
Benefits of performing scope management are as follows: -
 Better framing of the outcome of the project
 Better resource management
 Better understanding of the roles of the stakeholders
3) For your example project, create a scope management plan.
Scope of the project of Greenhouse construction are as follows: -
 To set budget for construction purpose
 To perform construction based projects in an efficient manner
 To have a better stakeholder management
Activity 3A
1) What may scope management include?
 Scope must provide the ultimate deliverable
 Scope must also provide the estimated outcome of the project
2) Explain the scope management procedures and processes in relation to your example
project
Greenhouse construction will have scope of setting of budget in an efficient manner.
Greenhouse construction also ensures the fact that the resource planning is also included
in the scope of the project.
Activity 3B

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1) Using your example project, outline the time, cost and quality constraints you many
face.
In case of Greenhouse construction, the time that will be required for completion of
their project is 2-3 years. In case the estimated cost is provided there will be no issue
in the completion of the project
2) If scope change was necessary, how would you manage its impact on your deadline,
budget and quality requirement?
In case the scope of the project is changed, recruitment of extra employee must be done in
order to manage the deadline issues of the business organization.
3) What is a change control procedure?
Change control process is the methods that are implemented in time of sudden change
that is brought in the business scope. This leads to the fact that the commencement of the
product manufacturing that is done by Greenhouse construction.
4) What steps are involved within a change control procedure?
Steps that are included in the change control process are as follows: -
 Define the change
 Submission and reviewing of the change
 creation of responsibility manual
 Approval of the final decision
5) What may change control procedures include?
Change control procedure is mainly concerned with the alteration that are brought in the
scope of the project
Activity 3C

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1) Outline 5 possible scope management issues?
 Lack of clarity in defining the scope of the project
 Poorly defined requirement scope
 Lack of feasibility of the promised quality
 Lack of cost management
 Lack of project planning
2) For each issue, suggest improvements in order to avoid this issue in the future.
 Clearly stating the expected outcome of the project before setting the scope
 Defining the requirements of the projects is very important
 Checking the feasibility of the project
 Recruiting the project manger
 Recruiting budget planner