University Project Management: BSBPMG512 Time Management Assignment

This assignment solution addresses the key aspects of project time management, focusing on the BSBPMG512 unit. It begins with a series of questions exploring topics like effective project scheduling, causes of project delays, and the assessment of time management activities. The solution then delves into a project-based assessment, including a detailed work breakdown structure and a project schedule. The student also addresses the implementation of the project schedule, providing insights into recording progress and adjusting the schedule when necessary. The assignment concludes with an assessment of project time outcomes, including a discussion of time management effectiveness and lessons learned. The document provides a comprehensive overview of project time management principles and practices, demonstrating an understanding of scheduling, risk management, and the project lifecycle.

Running head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University
Author note

1PROJECT MANAGEMENT
Table of Contents
Assessment Task 1: Questioning.....................................................................................................2
Assessment Task 2 – Project 1........................................................................................................5
Part A: Work Breakdown Structure.............................................................................................5
Part B: Determine Project Schedule............................................................................................6
PART C: Implement project schedule.........................................................................................8
PART D: Assess project time outcomes......................................................................................8

2PROJECT MANAGEMENT
Assessment Task 1: Questioning
1. The information needed for constructing an effective project schedule are:
a) Inclusion of team members
b) Creation of milestones
c) Taking time for estimation of tasks to be performed
d) Allocation of new team members
2. The possible causes for delayed tasks are:
a) External delays are natural disasters, governmental interference, untimely payment and
stoppage of work by contractor and project manager.
b) Internal delays such as problem with scheduling, cost estimation problems.
The most possible tools and techniques that would be required for solving the delays
occurring in project tasks are: use of a project management software and cost-benefit analysis
technique.
3. In order to assess the effectiveness made by time management activities during the
execution phase of the project, the project manager would need to control and monitor each of
the activities that are part of the project schedule. A range of processes based on project
management needs to be installed within the system that would help the project manager to track
every kind of activity that are been maintained. Based on the made assessment, the project
manager would be able to gain idea regarding the ways in which the project would be accepted
by customers and establish communication with project stakeholders.

3PROJECT MANAGEMENT
4. The processes that needs to be followed during the management of impact made over
the schedule of requested changes made to the project scope are:
a) The consideration of monetary benefits should be initially considered before
considering over the making of changes within the project.
b) The reason for making changes within the business processes should be greatly
considered. This would help in making a clear discussion based on the ways in which these
changes would be managed.
c) The dependencies made within the project should be considered.
d) Any assumption of risk scenarios should be firstly considered.
5. The project life-cycle is determined as a four-step process that should be followed
within every project based on clearly identifying the scope of the project, costs incurred and the
schedule. It also supports a framework based on management of project type and the ways in
which the designed project would be managed for the business.
The project lifecycle plays a major role in managing time between every section of the
project tasks. The factor of time management is thus defined as the ability based on which the
project could be organized for being completed within the proper time. Time management would
thus be identified as a crucial component based on which the goals would be set, planned and
prioritized for maintaining a proper project performance.
6. The best practice of time management techniques, limitations, capabilities, outcomes
and applications are:

4PROJECT MANAGEMENT
a) The use of a project management software could be highly helpful based on scheduling
of task activities, tracking of individual tasks, their completion times, cost incurred at each steps
and many others.
b) The resources required at each phase of the project tasks should need to be determined.
This would help in identifying the needs of special resources at any time of the project phase if
necessary.
c) The project might incur risk situations that might entirely delay the next activities.
Hence, a proper kind of risk management strategy needs to be planned that would help in
maintaining the time between each tasks and also manage if any extra activity gets included
within the project schedule.

5PROJECT MANAGEMENT
Assessment Task 2 – Project 1
Part A: Work Breakdown Structure
(Figure 1: The WBS for the project)
(Source: Created by author)

6PROJECT MANAGEMENT
Part B: Determine Project Schedule
ID Outline
Number
Task
Mode
Task Name Duration Start
0 0 Highway Lights and
Co. SCENARIO_5
319 days Fri
27-09-19
1 1 Start Project 0 days Fri 27-09-19
2 2 Project Initiation
and Planning
51 days Fri 27-09-19
3 2.1 Meeting with the
stakeholder
groups
5 days Fri 27-09-19
4 2.2 Proposing the
project idea
5 days Fri 27-09-19
5 2.3 Preparing an
initial Project
idea
45 days Fri 04-10-19
6 2.3.1 Planning of a
project
management
plan
35 days Fri 04-10-19
7 2.3.2 Estimation of
budget
required for
the project
10 days Fri 22-11-19
8 2.3.3 Completion of
planning
phase
0 days Thu
05-12-19
9 2.4 Proposing the
plan to the
senior
management
1 day Fri 06-12-19
10 2.5 Approval over
the project plan
0 days Fri 06-12-19
11 3 Procurement of
materials
50 days Mon
09-12-19
12 3.1 Signing contracts
with Highway
Lights and Co
45 days Mon
09-12-19
13 3.1.1 Hiring of the
best engineers
15 days Mon
09-12-19
14 3.1.2 Mapping of
locations in
which lights
would be
upgraded
30 days Mon
30-12-19
15 3.2 Presenting item
list that needs to
be procured
5 days Mon
10-02-20
16 3.3 Appoval of budget0 days Fri 14-02-20
17 3.4 Procurement of
materials
12 days Mon
09-12-19
18 4 Implementation of
project
217 days Wed
25-12-19
19 4.1 Marking of the
locations
20 days Wed
25-12-19
20 4.2 Sending
engineer to the
areas
2 days Wed
22-01-20
21 4.3 Upgrading the
lights
100 days Fri 24-01-20
22 4.4 Testing of the
lights
95 days Fri 12-06-20
23 4.5 Finalising over
the project
0 days Thu
22-10-20
24 5 Project Sign-off
phase
39 days Fri 23-10-20
25 5.1 Quality testing of
the lights
36 days Fri 23-10-20
26 5.2 Documentation
and reporting of
project details
10 days Fri 23-10-20
27 5.3 Making
payments to
stakeholders
2 days Mon
14-12-20
28 5.4 Project Sign-off 1 day Wed 16-12-20
29 6 End project 0 days Wed 16-12-20
27-09
Project Manager
Construction Manager,Project Manager
Project Manager
05-12
06-12
Project Manager
Construction Manager
Construction Manager
14-02
Cables[1],Lights[1]
Construction Manager,Labours
Labours
Labours
Construction Manager,Labours
22-10
Construction Manager,La
Project Manager
16-12
F S S M T W T F S S M T W T F S S M T W T F
08 Sep '19 27 Oct '19 15 Dec '19 02 Feb '20 22 Mar '20 10 May '20 28 Jun '20 16 Aug '20 04 Oct '20 22 Nov '20 10 Jan '21
(Figure 2: The project schedule)

7PROJECT MANAGEMENT
(Source: Created by author)

8PROJECT MANAGEMENT
PART C: Implement project schedule
1. In order to record the following, certain measures could be undertaken:
a) Based on measuring of the project, each of the project details needs to be maintained
properly in document format.
b) The planned activities and the actual activities should be compared according to the
project management plan.
c) The progress of activities in relation to the planned schedule should be reported by the
project manager. Any kind of changes within the planned activities would need to be reported
within the project management plan.
3. The way of bringing the project within schedule is based on making adjustments
within the planned project schedule. The project manager would need to be informed about each
of the made changes within the project.
PART D: Assess project time outcomes
1. The activities of time management have been considered as effective as it leads to
changes within the project activities. The activities would be updated within the project schedule
and thus the project would be managed efficiently.

9PROJECT MANAGEMENT
2. Time Management Issues
Date Description of
problem/opportunity
Recommended Action for
next
time/project
Lesson Learnt Raised By
27-09-19 The project idea could be
proposed to the project owner and
the implemented strategies should
be discussed
The plan for the next
project would be planned
with the presence of the
project owner
Every activity within the
project should be
discussed efficiently
22-11-19 The budget for the project should
be handled efficiently based on
considering all kind of limitations
and possibilities.
The budget should only be
planned after a
consideration of all project
activities and the
consideration of the entire
project schedule.
Budget forms an
important aspect in project
and hence needs to be
planned by the project
cost manager in
collaboration with project
sponsor.