BSBPMG516 - Managing Project Information and Communication: Assessment

This assignment assesses a student's understanding of BSBPMG516, focusing on managing project information and communication. The assessment comprises three tasks: written questions, project information and communication planning, and project information and communication implementation and evaluation. Task 1 requires answering questions on communication methods and media. Task 2 involves creating a project communication management plan and establishing a project management information system. Task 3 focuses on implementing and evaluating project information and communication processes. The assignment provides detailed instructions, assessment criteria, and checklists for each task. It also includes resources like templates, policies, and excerpts from project management plans. The assessment emphasizes the importance of clear communication, proper documentation, and adherence to project management principles.

Assessment Task
BSBPMG516
Manage project information and communication
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BSBPMG516 Manage project information and communication
Table of Contents
Table of Contents 2
Assessment Information 3
Assessment Instructions 5
Student Assessment Agreement 6
Assessment Task 1: Written Questions 7
Assessment Task 1 Instructions 9
Assessment Task 1 Checklist 10
Assessment Task 2: Project information and communication planning 11
Assessment Task 2 Instructions 12
Assessment Task 2 Checklist 16
Assessment Task 3: Project information and communication
management implementation 17
Assessment Task 3 Instructions 18
Assessment Task 3 Checklist 20
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BSBPMG516 Manage project information and communication
Assessment Information
The assessment tasks for BSBPMG516 Manage project information and communication are included in
this Student Assessment Tasks booklet and outlined in the assessment plan below.
To be assessed as competent for this unit, you must complete all of the assessment tasks satisfactorily.
Assessment Plan
Assessment Task Overview
1. Written questions You must correctly answer all questions.
2. Project information and communication
planning
You are required to create a project communication
management plan to support the objectives of a project in
consultation with a team. You will also establish a project
management information system.
3. Project information and communication
implementation and evaluation
You are required to implement and then evaluate project
information and communication processes.
Assessment Preparation
Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for
clarification if you have any questions at all.
When you have read and understood this unit’s assessment tasks, print out the Student Assessment
Agreement. Fill it out, sign it, and hand it to your assessor, who will countersign it and then keep it on file.
Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you.
Assessment appeals
If you do not agree with an assessment decision, you can make an assessment appeal as per your RTO’s
assessment appeals process.
Students have the right to appeal the outcome of assessment decisions if they feel they have been dealt
with unfairly or have other appropriate grounds for an appeal.
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BSBPMG516 Manage project information and communication
Naming electronic documents
It is important that you name the documents that you create for this Assessment Task in a logical manner.
Each should include:
 Course identification code
 Assessment Task number
 Document title (if appropriate)
 Student name
 Date it was created
For example, FNSBKG404 AT3 Trial Balance Joan Smith 20/04/17
Additional Resources
You will be provided with the following resources you begin each Assessment Task.
Assessment Task 2
 Project Communication Management Plan Template
 Project Management Policy and Procedures
 Project Management Plan Excerpt
Assessment Task 3
 Project Management Policy and Procedures
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BSBPMG516 Manage project information and communication
Assessment Instructions
Each assessment task in this booklet consists of the following:
Assessment Task Cover Sheet
This must be filled out, signed and submitted together with your assessment responses.
If you are submitting hardcopy, the Cover Sheet should be the first page of each task’s submission.
If you are submitting electronically, print out the cover sheet, fill it out and sign it, then scan this and submit
the file.
The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will
be satisfactory (S) or unsatisfactory (U). If your work has been assessed as being not satisfactory, your
assessor will include written feedback in the Assessment Task Cover Sheet giving reasons why. Your
assessor will also discuss this verbally with you and provide advice on re-assessment opportunities as per
your RTO’s re-assessment policy.
Depending on the task, this may include
 resubmitting incorrect answers to questions (such as short answer questions and case studies)
 resubmitting part or all of a project, depending on how the error impacts on the total outcome of the
task
 redoing a role play after being provided with appropriate feedback about your performance
 being observed a second (or third time) undertaking any tasks/activities that were not satisfactorily
completed the first time, after being provided with appropriate feedback.
Assessment Task Information
This gives you:
 a summary of the assessment task
 information on the resources to be used
 submission requirements
 re-submission opportunities if required
Assessment Task Instructions
These give questions to answer or tasks which are to be completed.
Your answers need to be typed up using software as indicated in the Assessment Task Instructions.
Copy and paste each task’s instructions into a new document and use this as the basis for your assessment
task submission. Include this document’s header and footer.
If you are submitting electronically, give the document a file name that includes the unit identification
number, the task number, your name and the date.
Checklist
This will be used by your assessor to mark your assessment. Read through this as part of your preparation
before beginning the assessment task. It will give you a good idea of what your assessor will be looking for
when marking your responses.
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BSBPMG516 Manage project information and communication
Student Assessment Agreement
Make sure you read through the assessments in this booklet before you fill out and sign the agreement
below.
If there is anything that you are unsure of, consult your assessor prior to signing this agreement.
Have you read the assessment requirements for this unit?  Yes  No
Do you understand the requirements of the assessments for this unit?  Yes  No
Do you agree to the way in which you are being assessed?  Yes  No
Do you have any specific needs that should be considered?  Yes  No
If so, explain these in the space below.
Do you understand your rights to re-assessment?  Yes  No
Do you understand your right to appeal the decisions made in an assessment?  Yes  No
Student name
Student number
Student signature
Date
Assessor name
Assessor signature
Date
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BSBPMG516 Manage project information and communication
Assessment Task 1: Written Questions
Task summary
This is an open book test, to be completed in the classroom.
A time limit of 1 hour to answer the questions is provided.
You need to answer all of the written questions correctly.
Your answers must be word processed and sent to the assessor as an email attachment.
Required
 Access to textbooks/other learning materials
 Computer and Microsoft Office
 Access to the internet
Timing
Your assessor will advise you of the due date of this assessment.
Submit
 Answers to all questions
Assessment criteria
All questions must be answered correctly in order for you to be assessed as having completed the task
satisfactorily.
Re-submission opportunities
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have
satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory performance.
Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with
unfairly, or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any
part of this task or if you have any learning issues or needs that may hinder you when attempting any part of
the assessment.
Written answer question guidance
The following written questions use a range of “instructional words” such as “identify” or “explain”, which tell
you how you should answer the question. Use the definitions below to assist you to provide the type of
response expected.
Note that the following guidance is the minimum level of response required.
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BSBPMG516 Manage project information and communication
Analyse – when a question asks you to analyse something, you should do so in in detail, and identify
important points and key features. Generally, you are expected to write a response one or two paragraphs
long.
Compare – when a question asks you to compare something, you will need to show how two or more things
are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are expected
to write a response one or two paragraphs long.
Contrast – when a question asks you to contrast something, you will need to show how two or more things
are different, ensuring you indicate the relevance or the consequences. Generally, you are expected to write
a response one or two paragraphs long.
Discuss – when a question asks you to discuss something, you are required to point out important issues or
features, and express some form of critical judgement. Generally, you are expected to write a response one
or two paragraphs long.
Describe – when a question asks you to describe something, you should state the most noticeable qualities
or features. Generally, you are expected to write a response two or three sentences long.
Evaluate – when a question asks you to evaluate something, you should do so putting forward arguments
for and against something. Generally, you are expected to write a response one or two paragraphs long.
Examine – when a question asks you to examine something, this is similar to “analyse”, where you should
provide a detailed response with key points and features and provide critical analysis. Generally, you are
expected to write a response one or two paragraphs long.
Explain – when a question asks you to explain something, you should make clear how or why something
happened or the way it is. Generally, you are expected to write a response two or three sentences long.
Identify – when a question asks you to identify something, this means that you are asked to briefly describe
the required information. Generally, you are expected to write a response two or three sentences long.
List – when a question asks you to list something, this means that you are asked to briefly state information
in a list format.
Outline – when a question asks you to outline something, this means giving only the main points, Generally,
you are expected to write a response a few sentences long.
Summarise – when a question asks you to summarise something, this means (like “outline”) only giving the
main points. Generally, you are expected to write a response a few sentences long.
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BSBPMG516 Manage project information and communication
Assessment Task 1 Instructions
Provide answers to all of the questions below:
1. Explain three project management communication methods. For each method explain how it
can be used within a project.
The project manager has the responsibility to proper channelize the communication process so that’s the
right person have receiving of the right information. There is e different type of communications method
used in the project management. they are such as the interactive, push and pull communication.
Interaction communications is effectives as it allows all the stakeholders to have love interactions with
the people related in the projects.
moving to next the push communication have the passing of information to the receipt and were the
feedbacks is not required as immediate basis. In this situation project manager is not very sure as
information is properly understood by receipt.
Pull communications is suitable for having the large-scale audience who usually like to access the
information as per convince.
2. Explain three types of project management communication media. For each media explain how
it can be used within a project.
video conferencing is verbal or nonverbal communisations where there is requirement for physical location
to interact. this is powerful communications allowing to have immediate feedback for the receivers to have
adjustment in delivering the message if necessary.
Two remote communication where it into necessary to have physical places but able to review the
immediate feedbacks from the receivers. This can be such as video conferencing, teleconferencing, cell
phone calls, SMS (i.e. texting) and walkie-talkie conversations.
written communications have involvement of both formal and informal communication.
. this is considered to be honest and ethics as it is document which can be said of agreed. this have the
inclusion of letter , emails , contrasts and reports .
3. Explain how a project management information system is used within a project.
This is tool and techniques used in the project management to have proper delivering of information’s. This
have been using to collects the information, combine and disturbed through electronic and manual means.
this is used to compare the baselines with actual accomplishments so that’s each activity, manage materials
by collecting the financial data. hence this can be concluded as their PMS is plans which are scheduled,
budget and execute the work accomplished in close one.
4. Explain three features of an effective project information management system.
The important feature of PMS is such as scheduling, collaborative work management tools and project
control. the first one is core components having all information’s need to communicate with stakeholders
and other form of baseline for project control in perfect manner. This is needed to be measure in the
continuous basis.
PMS is used to enhanced their internal communications through the technology such as the project chat
rooms, messaging apps. this will be allowing the project tam memes to record the information on immediate
basis.
This is also helpful in summarizing the project progress an ensure with conformation which is actually being
dominated two uber important factors that’s is scheduling and budget.
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BSBPMG516 Manage project information and communication
5. Identify two types of project information management systems that can be used in projects.
Explain why each system you have chosen is effective.
Pyramid diagram of the organizational levels. The information requirements have been identified as the
crucial aspects to understand the organization at different levels. This is style inclusions of operational
management performing the day to day business transaction. there is appointment of tactical management
of supervisors to oversee different activity in permanent manner. Strategic management assist seniors in
different level on organization following the unstructured decision.
Management information systems used to monitor the organization in current performance status. the
regular analysing of algorithm by comparing the summarization of results produced in report. the system
has been identified such as their sales management systems, budgeting systems and human resource
management system.
6. Explain how you would evaluate the effectiveness of a project’s information systems and
communication processes.
completeness- this is situation monitoring the information transfer by all level of management. This have
been allocated to transfer without loss of the relevance.
Timing monitors the information transfers as actually arrives within the assign period frame.
Accuracy helps in monitoring their transfer from to and from as the receiver are actually very clear, legible
understandable and precise.
volume help out in monitoring the all required information without transferring unnecessary and irrelevant
information that might clog the system is rejected.
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BSBPMG516 Manage project information and communication
Assessment Task 1 Checklist
Student’s name:
Did the student provide a sufficient and
clear answer that addresses the
suggested answer for the following?
Satisfactory
performance Comments
Yes No
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Task Outcome: Satisfactory  Not Satisfactory 
Assessor signature
Assessor name
Date
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BSBPMG516 Manage project information and communication
Assessment Task 2: Project information and communication
planning
Task summary
This assessment task requires you to create a project communication management plan to support the
objectives of a project in consultation with a team. You are also required to establish a project management
information system.
This assessment is to be completed in the simulated work environment in the RTO.
Required
 Computer with Microsoft Office and access to the Internet
 Project Communication Management Plan Template
 Project Management Policy and Procedures
 Project Management Plan Excerpt
 Place for a meeting
 Roleplay participants
Timing
The assessor will advise you of the due date of this assessment.
Submit
 Email to assessor with your draft Project Communication Management Plan attached.
 Email to assessor with your Revised Project Communication Management Plan attached.
Assessment criteria
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all
of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete
further assessment to demonstrate competence.
Re-submission opportunities
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have
satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory performance.
Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with
unfairly, or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any
part of this task or if you have any learning issues or needs that may hinder you when attempting any part of
the assessment.
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