BSBPMG518 Manage Project Procurement: Individual Workbook Task

This document provides a comprehensive solution and assessment guide for the BSBPMG518 Manage Project Procurement unit of competency. It includes details on determining procurement requirements, establishing agreed procurement processes, conducting procurement activities, implementing and monitoring procurement, and managing procurement finalization procedures. The guide outlines two assessment tasks: an individual assignment based on a selected project and a knowledge test. The individual assignment requires students to develop a detailed project management plan, a communications plan, a budget, stakeholder engagement strategies, a risk management methodology, and a quality plan. The knowledge test consists of short answer questions covering key concepts from the Project Management Body of Knowledge (PMBoK). The document also provides assessor instructions, environmental sustainability considerations, and criteria for competency in the unit.

BSBPMG518 Manage Project
Procurement Blended Delivery
Delivery and Assessment Guide
Business Services and Management,

Delivery and Assessment Guide
Table of Contents
Facilitator and Head Teacher Contact Details......................................................................................3
Unit of Competency: BSBPMG518 Manage Project Procurement......................................................3
Elements.......................................................................................................................................3
Resources.............................................................................................................................................4
Delivery Schedule.................................................................................................................................4
Assessment...........................................................................................................................................5
Assessment Task 1: Individual Assignment..................................................................................5
Assessment Task 2: Knowledge Test............................................................................................8
Additional Assessment Information...........................................................................................10
Appendix A – Assessment Task 1 - Workbook for Manage Project Procurement.............................12
Element 1: Determine procurement requirements...................................................................12
Element 2: Establish agreed procurement processes................................................................16
Element 3: Conduct procurement activities..............................................................................17
Element 4: Implement and monitor procurement....................................................................19
Element 5: Manage procurement finalisation procedures........................................................20
1655742117567519749.docx
Page 2 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
Facilitator and Head Teacher Contact Details
Unit of Competency: BSBPMG518 Manage Project Procurement
Elements
Element Performance Criteria
1. Determine procurement
requirements
1.1 Identify procurement requirements with input from
stakeholders as the basis for procurement planning
1.2 Establish and maintain, within delegated authority, an agreed
procurement-management plan
2. Establish agreed
procurement processes
2.1 Obtain information from suppliers capable of fulfilling
procurement requirements
2.2 Determine or adopt established selection processes and
selection criteria and communicate them to vendors to ensure
transparency
2.3 Obtain relevant approvals for procurement processes to be
used for the project
3. Conduct procurement
activities
3.1 Identify and act according to probity and project-governance
constraints
3.2 Communicate agreed proposals and/or specifications to
prospective vendors to ensure clarity of understanding of project
objectives
3.3 Solicit vendor responses according to proposal requirements
3.4 Evaluate responses and select preferred vendors according to
current legal requirements and agreed selection criteria
3.5 Negotiate with preferred contractor or supplier, to agree on
terms and conditions of supply
4. Implement and monitor
procurement
4.1 Implement established procurement-management plan and
make modifications in line with agreed delegations
4.2 Review progress and manage agreed variations to ensure
timely completion of tasks and resolution of conflict within the
1655742117567519749.docx
Page 3 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
Element Performance Criteria
legal framework of the supply agreement
4.3 Identify and report procurement-management issues and
implement agreed remedial actions to ensure project objectives
are met
5. Manage procurement
finalisation procedures
5.1 Conduct finalisation activities to ensure vendor deliverables
meet contracted requirements
5.2 Review project outcomes using available procurement records
and information to determine effectiveness of procurement
processes and procedures
5.3 Document lessons learned and recommended improvements
for application to future projects
The complete unit of competency is available on the Training.Gov.Au website.
Resources
The following resources are required for this unit:
Resource Additional Information
A Guide to the
Project
Management Body
of Knowledge 6th
Edition
A Guide to the Project Management Body of Knowledge (PMBOK® Guide),
Newtown Square PA, Project Management Institute, 2017, 6th edition
ISBN13: 978-1-935589-67-9
Optional: Project
Management in
Practice
Project Management in Practice by Pearson, Larson and Gray, McGraw-
Hill, 2013, ISBN13: 9781743077238
studEspace
(Learning
Management
System)
Site at:
http://nsfsakai.nthsydney.tafensw.edu.au/library/skin/nsi/home.html
Delivery Schedule
Date Content
Refer to the
Course Outline
Prior to class (self-study):
studEspace: Manage Project Procurement
1655742117567519749.docx
Page 4 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
Date Content
 Delivery and Assessment Guide
 Learning Program – Manage Project Procurement
In class:
 Procurement Introduction
 4.1 Project Charter: Procurement
 4.2 Develop the Project Management Plan: Procurement
 12.1 Plan Procurement Management
 12.2 Conduct Procurement
 12.3 Control Procurement
 12.4 Close Procurements
Assessment
Task Overview Due Date Weighting Unit of Competency
1. Individual Assignment Refer to the Course
Outline
Satisfactory/
Not
Satisfactory
BSBPMG518 Manage
Project Procurement
2. Knowledge Test – 10
short answer questions
Refer to the Course
Outline
Satisfactory/
Not
Satisfactory
BSBPMG518 Manage
Project Procurement
Assessment Task 1: Individual Assignment
Student Instructions
Project Choice
1655742117567519749.docx
Page 5 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
The selected project must be agreed between you and the facilitator so that its methodology,
tools and techniques conform to the performance requirements of each Unit of Competency
before you start work on the unit.
You may use the same project for all units in this Course, unless the selected project changes
during the Course or cannot conform to the performance requirements of any of the Units of
Competency. If either or both of these events occur during the course, you must contact the
facilitator to find out what you need to do to continue to satisfy the Course performance
requirements and achieve competency.
The project must be within an organisation, business or you are operating as a consultant.
The selected project must have:
 a comprehensive, detailed and integrated project management plan
 a formal communications plan
 a dedicated and project-based budget
 formal and planned engagement with a wide range of stakeholders
 a documented risk, issues and change-management methodology
 a quality plan with assurance and control processes
 a project team-based environment.
Workbook
Use the Workbook provided in Appendix A to answer the questions. If you have workplace
documents you wish to submit instead of using the all or part of the Workbook:
 You must be the author of these document
 You need to map the workplace documents to the Assessment criteria. This mapping
demonstrates the understanding of the assessment criteria.
 The facilitator can provide you will details on the documentation you need to provide to do
this.
All questions in this assignment must be applied to the project (unless otherwise stated) and
specific answers (not just theory) are required to show you can apply what you have learnt to the
project – even if you do not currently undertake all aspects in the workplace.
The answers must be satisfactory for all questions.
Submission
Note: It is important for project management to show you can meet deadlines.
Assignments will be submitted by uploading documents to the Assignments area in studEspace –
electronic copies are required for audit purposes. More than three attachments for a submission
will not be accepted. Accepted file types are: MS Word, MS Excel, MS PowerPoint, MS Project, MS
Publisher and PDF. Versions accepted are 2003 onwards.
1655742117567519749.docx
Page 6 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
Feedback and Resubmission
You will receive the feedback within two weeks - you will be notified by email by the facilitator
when results are available. You will need to visit the Assignments area in studEspace and down
load the feedback.
Where students answers are deemed not satisfactory after the first attempt a resubmission may
be requested. If a student has demonstrated consistent effort in the learning of a module then, at
the teacher’s professional discretion, the student may be awarded a resubmission. This
resubmission must be made as soon after the initial assessment as possible.
Environmental Sustainability:
You may wish to consider including environmental sustainability principles in procurement by
including specific sustainability objectives and practices in procurement requirements and seller
selection based on environmental considerations.
Environmental sustainability could include:
 Avoid or reducing the use of a resource including water, electricity, transport etc.
 Reuse and recycling of a resource
 Buying green
 Reduction in packaging and other waste.
Criteria for competency
To achieve competency in this unit, you are required to demonstrate knowledge, skills and
experience to:
 identify procurement requirements with input from stakeholders as the basis for procurement
planning
 establish and maintain within delegated authority an agreed procurement management plan
 obtain information from suppliers capable of fulfilling procurement requirements
 determine or adopt established selection processes and selection criteria and communicate
them to vendors to ensure transparency
 obtain relevant approvals for procurement processes to be used for the project
 identify and act according to probity and project governance constraints
 communicate agreed proposals and/or specifications to prospective vendors to ensure clarity
of understanding of project objectives
 solicit vendor response according to proposal requirements
 evaluate responses and select preferred vendors according to current legal requirements and
agreed selection criteria
 negotiate with preferred contractor or supplier to agree on terms and conditions of supply
 implement establish procurement management plan and make modifications in line with
agreed delegations
 review progress and manage agreed variations to ensure timely completion of tasks and
resolution of conflict within the legal framework of the supply agreement
1655742117567519749.docx
Page 7 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
 identify and report procurement management issues and implement agreed remedial actions
to ensure project objectives are met
 conduct finalisation activities to ensure vendor deliverables meet contracted requirements
 review project outcomes using available procurement records and information to determine
effectiveness of procurement processes and procedures
 document lessons learned and recommended improvements for application to future projects.
Assessor Instructions
Assessment Task 1 requires the student to submit evidence in a work-based project to
demonstrate that student has the knowledge, skills and experience to manage project
procurement.
The assessor:
 checks that each student’s proposed project satisfies the course requirements for the project
choice according to the criteria listed in the Project Choice section above
 advises each student that their project satisfies the course requirements according to the
student’s course timetable
 assesses each student’s work to ensure that their work satisfies the performance criteria for
competency listed above in Assessment Task 1
 completes each student’s assessment within 2 weeks of submission
 provides feedback as required about the student’s work overall and/or individual task
elements in writing
 requests each student to resubmit their work or components of their work to satisfy the
performance criteria for competency as soon as possible after each assessment
 notifies each student that they are Satisfactory/ Not Satisfactory in writing
 record each student’s results in EBS.
Assessment Task 2: Knowledge Test
Student Instructions
The Knowledge Test is comprised of 10 short answer questions and is administered by
studEspace in the Tests and Tasks area of the Site. The questions are drawn from the Project
Management Body of Knowledge (PMBoK) and from the Learning Program.
To receive a satisfactory result for the Knowledge Test you must receive 16/20.
All knowledge tests are untimed and are conducted as an open book revision exercise. It
should be undertaken as an individual assessment with no student interaction or facilitator
interaction. If you leave the Tests for a long period of time the session may timeout. You need
to be careful to save or complete the Test before timeouts.
It is strongly recommended, as these answers can be lengthy, that you type the answers into
Word and then paste these into the Test. If you leave studEspace half way through a test it
will time out or the connection could be lost and you will lose the work. This is a common
problem mentioned by students.
1655742117567519749.docx
Page 8 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
Feedback and Resubmission: You will receive the feedback within two weeks - you will be
notified by the facilitator when results are available. You will need to go back into the Test to
view any comments and a breakdown of marks received per question.
Where students answers are deemed not satisfactory after the first attempt a resubmission may
be requested. If a student has demonstrated consistent effort in the learning of a module then, at
the teacher’s professional discretion, the student may be awarded a resubmission. This
resubmission must be made as soon after the initial assessment as possible.
Assessor Instructions
Assessment Task 2 requires the student to answer questions about project risk and submit their
answers on the studEspace Site. Answers must demonstrate the student’s application of their risk
management knowledge to their project management skills and experience.
The assessor:
 assesses each student’s answers in accordance with the performance criteria for competency
listed in Assessment task 1
 should not accept theoretical answers or answers copied directly from texts without
acknowledgement of the text
 assess each student’s answers and provide feedback within 2 weeks of submission
 notifies each student that they are Satisfactory/ Not Satisfactory in writing
 notifies a student if a resubmission is required in writing
 record each student’s results in EBS.
Assessment and Feedback:
You will receive assessment results and feedback from the teacher within two weeks of the
submission.
The classwork activities must be complete and assessed as satisfactory by the completion of the
course to achieve competency in the overall course.
Assessor Instructions
Assessment Task 3 requires the student to participate individually and/or in groups to complete
the required project governance activities.
The assessor:
 must inform the students that each student must complete and submit their individual
template for assessment
 must inform the students that individual participation in group discussion is mandatory
requirement to achieve a satisfactory result
 must observe and encourage active participation in the group activity
 provide support and guidance to the students during the exercise
 must inform the students that their answers must satisfy the performance criteria for
competency listed in Assessment Task 1 above
 assess each student’s answers and provide feedback within 2 weeks of submission
 notifies each student that they are Satisfactory/ Not Satisfactory in writing
1655742117567519749.docx
Page 9 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
Additional Assessment Information
Finding out
results
Other than from the teacher, unit results may also be accessed using the log-on to
the Learner Portal. You should have received information about the Learner Portal
when you enrolled.
Dispute of
Mark/grade
If you do not agree with the result given for the assessment, you may appeal the
assessment decision. You should first discuss the assessment result with the
teacher. If you are not satisfied with the outcome of that discussion you can access
the appeal process through the staff in the campus administration office.
Reasonable
Adjustment
If you have a permanent or temporary condition that may prevent you successfully
completing the assessment task(s) you should immediately talk with the teacher
about ‘reasonable adjustment’. This is the adjustment of the way you are assessed
to take into account the condition and may include providing a support person or
extra time. The assessment criteria cannot be altered.
Recognition
of Prior
Learning
(RPL)
All TAFE students are eligible to apply for credit for previous formal, informal and
non-formal learning. Refer to the Training and Education Support website for
information about Credit pathways (Articulation, Credit transfer and Recognition of
Prior Learning (RPL). There is also a brochure widely available throughout the
campus on RPL.
Policy on
Late
Assessment
Each case of student absence from an assessment event, or late submission of an
assessment event, will be considered by the teacher on an individual basis.
Students should endeavour to notify their teacher in advance where an absence
will prevent them from attending, or submitting, a planned assessment event (e.g.
class test, presentation, project, report, portfolio or assignment). Unexpected
absence and/or late submission due to illness, work commitments and/or other
unforeseen misadventure MUST be supported by documented evidence (e.g.
medical certificate, statements from employers etc.). If you fail to adequately
notify and/or explain the absence/late submission penalties may apply:
1. If the assessment event is more than 7 days late the result is a Fail/Not
Competent for this event.
2. No penalty will apply if the student has an acceptable reason and
negotiates a new date with the teacher before the original due date, or if it
is not possible, at the first attendance after the event or within 7 days
(whichever is the sooner). The negotiated or revised date will become the
due date and Penalties 1 (see above) will apply if the assessment event is
not submitted by the revised due date. If extension is not accepted the
original due date applies and the penalties will be as outlined.
3. If the student does not attend a class test, presentation or other classroom-
based assessment event on a negotiated date Penalty 1 may apply. May
apply.
4. Failure in one particular assessment event may not necessarily mean a Fail
in the unit. Is there a penalty for late submission of assessment tasks?
What is the procedure if a student is absent on the day of an assessment
event? For information about assessment in TAFE please see "Every
Student's Guide to Assessment in TAFE NSW" which was offered at
enrolment and is available on the TAFE internet site at:
1655742117567519749.docx
Page 10 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
https://www.tafensw.edu.au/courses/expectations/assets/pdf/assessment
_guide.pdf
Policy on
Plagiarism
Definition: Plagiarism involves using the work of another person and presenting it
as the own.
A STUDENT WILL BE GUILTY OF PLAGIARISM if they do any of the following in an
assignment, or in any piece of work which is to be assessed, without clearly
acknowledging their source(s) for each quotation or piece of borrowed material:
a) copying out part (s) of any document or audio-visual material,
including computer–based material;
b) using or extracting another person’s concepts, experimental results,
or conclusions;
c) summarising another person’s work;
d) in an assignment where there was collaborative preparatory work,
submitting substantially the same final version of any material as
another student.
1655742117567519749.docx
Page 11 of 21 Revision Date: 18/09/2019

Delivery and Assessment Guide
Appendix A – Assessment Task 1 - Workbook for Manage Project
Procurement
Element 1: Determine procurement requirements
1. Describe how you would approach identifying the procurement items for the procurement
register.
There can be different procurement items that would be required for the procurement
register. In order to identify the same, the procurement items can be categorized into different
categories such as high-risk complexity procurement, minor risk categories as well as routine
buy items, special procurements etc. The different stakeholders should be identified and they
should be asked for their input so that they are able to provide valuable insights. For the
respective Powerhouse Museum Project, in order to identify procurement items for the
procurement register, the categories will be determined and a software license will be
developed. Inter divisional specialists within the museum will be referred to and this is
because they will provide effective insights for the different requirements. Software license
will also be developed in order to ensure that procurement items are identified. The project
manager will be responsible for identifying the different procurement items. The employees as
well as the project manager are the stakeholders who will have input to these requirements.
The software will be personalized in order to ensure that the procurement requirements are
met.
2. Provide a procurement management plan using the template below.
1655742117567519749.docx
Page 12 of 21 Revision Date: 18/09/2019