Student Assessment Guide: BSBPMG522 Undertake Project Work

This document is a student assessment guide for the BSBPMG522 Undertake Project Work unit. It outlines the assessment requirements, including knowledge questions and a practical simulation. The assessment is divided into two events: knowledge questions, which assess understanding of project management tools, documents, and legislative requirements, and a simulation based on the 'Perfect Coffee - Perfect Interns' scenario, where students take on the role of a Lead Project Officer. The simulation involves defining, planning, implementing, monitoring, and finalizing a project for the professional development of interns. The guide provides detailed instructions, templates, and resources for each task, including defining the project scope, developing a project plan, managing risks, creating a budget, and completing project documentation. The assessment emphasizes practical application of project management principles and the ability to apply the concepts in a real-world scenario.

2BSBPMG522 UNDERTAKE
PROJECT WORK CORE

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Student Assessment Guide
BSBPMG522
Undertake Project Work

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Table of Contents
1.Assessment Information.....................................................................................................................................................................5
2.Assessment Event 1 – Knowledge Questions......................................................................................................................................7
3.Question 1 .........................................................................................................................................................................................7
4.Question 2..........................................................................................................................................................................................7
5.Question 3..........................................................................................................................................................................................7
6.Question 4..........................................................................................................................................................................................9
7.Assessment Event 2: Perfect Coffee - Perfect Interns Simulation....................................................................................................10
8.Task 1: Define the project................................................................................................................................................................10
9.1.1 Access relevant documentation and identify project stakeholders.............................................................................................10
10.1.2 Identify scope and reporting requirements..............................................................................................................................10
11.1.3 Seek clarification......................................................................................................................................................................10
12.Task 2 Develop Project Plan..........................................................................................................................................................11
13.2.1 Develop draft Project Plan......................................................................................................................................................11
14.2.2 Identify and access a project management tool to schedule the project..................................................................................11
15.2.3 Formulate a risk management plan.........................................................................................................................................11
16.2.4 Develop project budget............................................................................................................................................................11
17.2.5 Consult team members.............................................................................................................................................................12
18.2.6 Finalise the Project Plan..........................................................................................................................................................13
19.Task 3 Administer and monitor Project ........................................................................................................................................14
20.3.1 Implement and monitor plan....................................................................................................................................................14
21.3.2 Take action to ensure team members are clear about responsibilities....................................................................................14
22.3.3 Provide support for team members .........................................................................................................................................14
23.3.4 Establish and maintain record keeping systems .....................................................................................................................16
24.3.5 Undertake risk management as required.................................................................................................................................16
25.3.6 Complete and forward project reports.....................................................................................................................................16
26.3.7 Achieve project deliverables....................................................................................................................................................16
27.Task 4 Finalise Project..................................................................................................................................................................17
28.4.1 Complete project documentation.............................................................................................................................................17
29.4.2 Transition of team members ....................................................................................................................................................17
30.Task 5 Review Project....................................................................................................................................................................18
31.Lessons Learnt in consultation with team members......................................................................................................................18
32.Appendix A: Perfect Coffee - Perfect Interns Simulation..............................................................................................................19
33.Simulation Background..................................................................................................................................................................19
34.Simulation Phases..........................................................................................................................................................................19
35.Your Role in the Simulation...........................................................................................................................................................19
36.Phase 1:..........................................................................................................................................................................................19
37.Phase 2:..........................................................................................................................................................................................20
38.Phase 3:..........................................................................................................................................................................................20
39.Simulation Setup.............................................................................................................................................................................21
40.Assessment Conditions for the Observations.................................................................................................................................24
41.Appendix B: Observation Check Sheets.........................................................................................................................................25
42.Observation Check Sheet 1 – Planning the Project.......................................................................................................................25

43.Observation Check Sheet 2 – Lessons Learnt................................................................................................................................27

1. Assessment Information
Welcome to your Student Assessment Guide for BSBPMG522 Undertake Project Work. This Guide
provides you with information on the assessment particularly what you have to do and to what level of
performance.
This assessment has the following two events:
To complete the Simulation, you will need to refer to the following resources:
Remember, you do not type your responses in this Student Assessment Guide, but use the Student
Assessment Workbook, which is a separate document. This document is simply a guide to explain what you
are required to do, and by doing so, this will assist you to perform at your best.
Please note that your responses for both assessment events can (where appropriate) use dot point format. See
below for an example of a dot point response and a full sentence response.
Assessment Event 1 – Knowledge Questions
There are four questions that will provide us with evidence of your general knowledge of tools,
documents, processes, and legislative context in relation to undertaking a project.
This assessment is completed in your own time and by a submission date provided by your Assessor. You
may use support material in the development of your responses, but you must indicate the source. In
addition, you must not ‘cut and paste’ content from your source, rather, use your words, unless it is a
direct quote.
Assessment Event 2 – Simulation: Perfect Coffee-Perfect Interns
You will complete a number of tasks that will provide us with evidence of your skills with planning,
implementing, monitoring and finalising a project. These tasks will be based on your role of Lead Project
Officer in a simulation that provides strategies for the professional development of interns in an
organisation called Perfect Coffee.
Business Case Provides background to the simulation (Task 1.1).
Project Charter Template You will enter the parameters of the project (Task 1.1, 1.2,
3.1, 3.5).
Stakeholder Register and Communications Plan Template You will table how and when you will communicate with
key stakeholders of the project (Task 1.2, 3.6).
WBS Template You will produce a work breakdown structure (WBS) that
is aligned to your Project Charter (Task 2.1, 2.2).
Project Plan Template You will enter strategies, tasks and outcomes achieved in
the implementation of the project (Task 2.1, 3.1).
Risk Management Template You will identify risks and table strategies to address
potential issues. It includes a numerical model for risk
ranking (Task 2.3, 3.5).
Budget Plan Template You will identify costs and lists actual expense in the
implementation (Task 2.4).
Project Completion Report Template You will summarise the results achieved at the end of the
project (Task 4.1).

Performance required
 complete all of the questions and tasks listed in the Student Assessment Workbook
 meet all the requirements listed in this Student Assessment Guide
 your responses to the questions and tasks must be relevant, accurate and specific
 submit your completed Student Assessment Workbook to your Assessor within the set timeframes
 your work must be in your own words
 where you use an external source of information, you must provide citation.
Please be aware that your Assessor is here to provide you with the necessary support throughout the
assessment process. If you have questions, then contact them for guidance.
Dot point format Presentation Plan includes the following:
 outcomes
 needs of the audience
 context.
Full sentence format When you are preparing for a Presentation, there are a number of tasks that must
be carried out. These are; listing the outcomes that you want to achieve, followed
by the identification of the needs of your audience. When you have completed
these two tasks, you then check on the room you will be conducting the
simulation in etc.

2. Assessment Event 1 – Knowledge Questions
The information contained in this assessment event lists the questions that you will need to develop a written
response. These questions are theoretical and provide evidence of your understanding of tools, documents,
processes, and legislative context in relation to undertaking a project work. Each question includes the
requirements which indicate what you have to do and the depth of your response to achieve a satisfactory
result.
1. Question 1
Using the table, list examples of project management tools and explain how they contribute to a project.
R 1. list five project management tools
R 2. for each tool, provide a brief summary on how they are used in project management
R 3. word count is approximately 25 words per tool.
2. Question 2
Using the table, outline types of documents used in defining the parameters of a project.
R 1. list four documents
R 2. provide an explanation on how it defines the project
R 3. word count is approximately 25 words per document.
3.
Q
uestion 3
Explain the processes for identifying and managing risk in a project.
Project management
tool
How it contributes to a project
PERT chart This is mainly used in terms to undertake the project evaluation and review
techniques. Thus, primary purpose is to plan and schedule the entire project
and to track implementation phase.
Calendar It is termed out as the time based project management tool that is one of the
easiest way to understand. However, this aids to better manage the work of
daily, weekly and monthly.
Timeline It is defined as the project management tool that aids to tract out the progress
of project.
Work breakdown
structure
This is defined as common project tool that assist to visualise the scope of
work by breaking the project within individual component that can be
effectively scheduled.
Status table This is defined as an effective tool that is used to track the progress of project.
It puts the major focus over status and complete progress.
Source of
information
Explanation
Time This is defined as project deadline and also termed out as the most significant
parameters. It aids to define the relationship between budget and deadline.
Cost It is mainly responsible for ensuring that the budget is not overspent and that
income is raised as per the plan.
Quantity There are some projects that has no quantify parameters and this mainly focused
on quantify results.
Quality The quality factors mainly applied to inputs to outputs to outcomes and to
possesses that aids to achieve the outputs.

R 1. explain the process used in identifying the risk
With the use of SWOT analysis tool, there can be ease to undertake the systematic risk identification with
focus on components as evaluating strength, weaknesses, opportunities and threats.
R 2. explain the process in managing the risk
Risk management is defined as the process that aids to undertake the functions as identifying, monitoring
and managing the potential task that helps to minimize the negative impact an organization have. Therefore,
potential risk will be inclusive of security breaches, data loss, cyber attacks and system failures etc.

4. Question 4
Use the table to outline the legislative requirements when managing a project.
R 1. list and explain three legislations that are relevant to project management:
 one of your legislations must be related to WHS
 these legislations must be accurate in terms of name and date
 explanations must cover how it would be used to assist in project management
R 2. word count is approximately 25 words per legislation.
Legislation Explanation
Health and safety It is framework that is mainly framed out in terms to protect the
health, safety and welfare of the all workers. This also protects the
health and safety of the other people that might be affected by work.
Equality The main aim of equality is to carry out the working activities in
equitable manner. No discrimination needs to be made on the following
grounds such as sex, age, culture etc.

3. Assessment Event 2: Perfect Coffee - Perfect Interns Simulation
In this assessment, you will undertake a number of tasks associated with planning, consulting, implementing
and finalising a project for the professional development of Perfect Coffe-perfect Interns. In this simulation
you will perform the following actions:
 define the project
The present report is based on business activities of perfect coffee. It will provide friendly,
comfortable atmosphere in which customer can receive the quality food, service and entertainment
at reasonable price.
develop a project plan
Planning- The planning of the project begin with the budget figures and estimated data of
completion of project. Therefore, planning is inclusive of scope and formal approval from the
authorities of the entity.
Execution of the project- It is phase that provides information in relation to schedule, cost and
commitment towards the formulating of project. It can be done by assembling the team on board
and speed up the functioning of the enterprise effectively.
administer and monitor the project
The monitoring and controlling can be performed with help of reliability and speed of the test that
indicates the exposures to reside in and this built as per the norms mention under the proposal.
finalize and review the project.
The closure of the project defined defines the final stage at which the evaluation of building and final
test can be performed.
5. Task 1: Define the project
6. 1.1 Access relevant documentation and identify project stakeholders
Stakeholder is defined as either an individual, group and organisation that can be impacted with the
outcome of project. Therefore, they are individuals who have interest in success of project and can be within
or outside the enterprise that is sponsoring the project. Therefore, the stakeholder are defined as-:
 Project manager- This is defined as term in which person is responsible for managing the project.
 Project team- It is defined as group of people who are performing the work of project.
 Customers- This is inclusive of the individuals or enterprise that make the use of project product or
outcome.
 Supplier- An individual or establishment that offer any type of supply that is essential to completion
of project.
 Government- Which is authorises the realization of the project or might be and end of line consumer
of the product and service.

4. Stakeholder Register and Communications Plan
7. 1.2 Identify scope and reporting requirements
R 1. populate the remainder of the Project Charter Template:
 Project scope and objectives- The main aim of project is to undertake the business plan on
the business activities of perfect coffee. this is entity that will offer the quality food, service
and entertainment at a reasonable price.
 Roles and responsibilities- The role and responsibilities is as to target the customer and to
make the effective business plan that can aids to gain competitive advancement.
 Deliverable , milestones and metrics- In this, the deliverable, milestones and key metrics
needs to be made to identify the requirements of the business plan. Under this, Business
Owners operate their own companies and handle responsibilities such as creating business
plans, arranging financing, hiring staff, reviewing sales, developing marketing strategies,
overseeing daily activities, and identifying business opportunities.
 Resources required- To make the coffee business successful the entity needs to have the
resources such as man, labor, capital, fund etc. Thus, equipment will be covered as Drip
coffeemakers, coffee presses, coffee beans water filtration system etc.
R 2. populate the Stakeholder Register and Communications Plan Template
Stakeholder
1
Stakeholder
2
Stakeholder
3 Results Comment
Role Shop owner Suppliers Project team This aids
to build the
easy
communic
ation and
it must be
used to
avoid the
misunderst
anding.
Therefore,
the issues
must be
resolved at
the lowest
level of
manageme
nt.
Internal/External Internal External Internal
Interests
To carry out
working activities
of the enterprise.
To offer
distribution
services to
customers.
To manage the
project related
work
effectively.
Contribution
Daily status
report and
discussion on
monthly progress
report
To discuss on
change
request in
terms to
contract
Discussion on
monthly
progress and
estimating the
completion of
report.
Influence High Low Medium
Level of
Importance
High Medium Medium