BSBPMG522 - Undertake Project Work: Fitness Studio Project Analysis

This document presents a student's completed assignment for the BSBPMG522 unit, focusing on undertaking project work. The assignment centers around a case study involving the launch of a new fitness studio in Sydney CBD by GMSC Pty Ltd. The student addresses various aspects of project management, including gathering requirements, identifying stakeholders, and understanding the benefits of quality assurance. The assignment includes a project charter outlining the project's background, goals, scope, stakeholders, milestones, budget, and key risks. Additionally, the student develops a Work Breakdown Structure (WBS) and defines key deliverables, alongside a high-level project scope. The student answers general knowledge questions related to project management, providing insights into project schedule compression techniques and the project control change process. Finally, the assignment includes calculations for project costs and a discussion of risk management concepts, making it a comprehensive analysis of project management principles within a real-world business scenario.

BSBPMG522 – March_2018
Student name:
Assessor name:
Date of assessment / evidence:
Venue: 451 PITT STREET, MANNING BLDG, HAYMARKET, SYDNEY, NSW
Qualification title: 10656NAT - Diploma of Enterprise Resource Planning
Unit(s) of competency assessed: BSBPMG522 – Undertake Project Work
Instructions to the student: To complete this unit’s assessment, you are required to
complete all the tasks in this booklet and demonstrate specific
tasks and skills.
Assessment
Case Studies □ Satisfactory □ Not Satisfactory □ Not Completed
Instructions to the assessor
To complete this unit’s assessment, the student is required to
answer all questions in this booklet and demonstrate specific
tasks and skills.
Once the booklet is completed, you are to make the assessment
decision. Please refer to the marking guidelines when making
this decision.
Context of Assessment Assessment tasks will be completed in the College, including the
computer lab, using provided software and documentation.
Assessment outcome:
(please tick to indicate)  Competent  Not Yet Competent
Is re-assessment required? Yes No
Date of re-assessment
(if applicable)
Date declared competent:
(if different to date of assessment)
Student:
 The assessment process, including assessment information, competency requirements,
student rights and appeals were clearly explained.
 I have been provided with feedback on my assessment and agree/disagree (delete what is not
applicable) with the assessment result.
Student signature:
Date:
Assessor:
 The assessment process, including assessment information, competency requirements,

BSBPMG522 – Undertake Project Work
student rights and appeals were clearly explained.
 The assessment was valid, reliable, flexible and fair.
 I have provided the student with feedback on their assessment.
 I certify this assessment record is accurate.
Assessor signature:
Date:
Comments:
*Please see Moodle for feedback on assessment(s)*
Assessment - Submission Guidelines
 All work must demonstrate a satisfactory standard of literacy (i.e. standard spelling and correct
grammar).
 All assessment tasks must be submitted via Moodle Submission Link by due date i.e., two weeks
after the receipt of assessment task details.
 Students are advised that extensions beyond the due date must be negotiated with the relevant
facilitator in advance.
 Marked assessments will be returned with written feedback comments in the Moodle website
within one week from the final submission date (at the end of the TERM).
 Resubmitted assessments must include the original corrected submission.
 Students are required to keep a soft copy of all work submitted.
 Please submit WORD files only
 Assessments not including this submission form or without student name will not be accepted
 Draft assessments will not be graded
 Read the following document, answer all the questions therein and complete all tasks
required.
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BSBPMG522 – Undertake Project Work
Project Scenario: Open a new Fitness Studio in Sydney CBD
A group of investors GMSC Pty Ltd is launching a project to open a new Fitness Studio in
Sydney CBD. The CFO has sponsored this new project and you has appointed you as Project
Manager.
GMSC is currently operating a Vocational Institute but changes in legislation for the students
Visa applications are making the current market less and less profitable. GMSC is currently
using part of the Manning Building 5th and 2nd floor and will use to same premises to start
the new business.
After consulting the ASQA, GMSC agreed to complete the current business operations at the
end of 2018 Quarter 3.
The target for the new Fitness Studio is to serve people working in public and private offices
in the Central Station area, from Monday-Friday. Opening hours will be between 6 AM and 8
PM. The expected offer to the customers will be: Body Building, Pilates, Yoga, Zumba and
General Fitness.
The project team will file in advance a Permit Request to the Council and perform all the
preliminary tasks to be able to start the construction at the end of Q1. Final training is
expected to start in June 2019 and the Fitness Studio to start to operate in early July.
A preliminary estimation, based upon a similar project, has provided an estimation of 1.2
M$.
TASK 1: General Knowledge Questions:
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1. Why is gathering requirements important in project management? Identify and
describe 5 reasons.
The gathering of requirements is an important aspects within project management. This is due
to the following reasons:
1. Gain a foothold over the requirements of user – Based on defining of
proper requirements, it would be helpful for the project team to understand the
exact requirement of the user and thus act accordingly to fulfil the tasks as per
the gathered requirements.
2. Develop a strategy for project development – After the requirements have
been defined, a strategy should be developed. In this strategy, the proper plans
of execution would be defined by the project manager.
3. Estimation of Project Budget – After the stakeholders have been defined,
the project budget would be determined.
4. Defining schedule of project activities – After defining of project budget,
the activities of the project would be scheduled. This would help the project team
and other stakeholder to gain control over the project.
5. Determination of stakeholders – During defining of project plan, the
stakeholders who would hold responsibility for performing the activities of the
project would be defined and hired for the project.
2. People who are involved in or affected by project activities are? (underline the
correct response)
a. project mangers
b. project stakeholders
c. project steering committee
d. organisational employees
3. Who could be the project sponsor? (underline the correct response)
a. a company financially supporting then project
b. a group of company stakeholders
c. a key stakeholder who is responsible for reporting on the outcomes of the
project
d. a key stakeholder who has developed the idea for the project and is
responsible to make funds available for the project
4. What are the benefits of Quality Assurance over Quality Control?
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The benefits of Quality Assurance over Quality Control are:
1. The quality assurance would help in providing users with a high-quality of
output over the business processes and project outcomes.
2. Quality assurance process would benefit the project team to eliminate the
waste.
3. This process would also ensure customer satisfaction that would affect the
brand and would help in further growth of business.
4. This process would also provide confidence and motivation for the project
team.
5. Sometimes it may be important to compress your project schedule. Describe two
techniques that could be applied to compress a project schedule. Clearly identify
why each might be required and what effect they will have on project
cost/time/quality,
The techniques required to compress the project schedule are:
1. Reducing the duration for each activity based on reducing of associated
project risks – With the implementation of this technique, it would be easy to
calculate the time taken to complete the entire project activity.
4. Reducing of project duration with the replacement of a particular team
member with other person who would have greater knowledge and skill –
With the reduction in project duration and increase in a skilled member, it would
be helpful for increasing the quality of the project and hence increasing the
positive outcomes for the project.
6. The project Control Change Process could require two approval points. Explain
the reason for this approach.
Two reasons for the approach are:
1. Management of a plan for back out – This approval point is highly necessary
within the project to ensure that the needed changes could be performed within
the project in cases where the project might get out of control.
2. Testing over the Entire Process – Different kind of changes are implemented
within the test systems in order to ensure that production systems might last for a
longer time.
7. What is the difference between residual risk and a risk contingency?
The difference between residual risk and risk contingency are:
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BSBPMG522 – Undertake Project Work
Risk Contingency Residual Risks
Definition These risks could be the
outcome for the
implementation of a risk
response.
These risks are would
remain after the
response to risks have
been planned.
Action taken The response plan to
risks would be created
A contingency plan
would be created.
8. A project expected duration is 12 months and the current budget (BAC) is
$240,000. The planned value profile for this project is linear (spending is the
same month after month). After seven months the project figures are: CPI=0.9,
SPI=0.95. Calculate the project Actual Cost (AC) after 7 months.
Actual cost (AC) = Earned Value / CPI
The Actual Cost (AC) of the project after 7 months is $2,66,666.
TASK 2: Project Charter
Name of the Project: Opening a Fitness Studio
Background: The project is based on the launch a new Fitness Studio in Sydney CBD.
The primary goal of the project is to serve various people who are presently working in
various private and public offices. An estimation for the budget has been provided that has
been set at $1.2M.
Goals: The primary goal of the project are:
 To design a project plan for completing the design of the fitness studio
 To complete the project within the estimated budget and a limited time period
 To implement a proper training plan for the employees
High Level Scope: The scope of the project is based on the design of a fitness studio. The
project should be completed within a limited time period and an estimated budget.
Key Stakeholders: The stakeholders of the project are:
 Project Manager
 Investors at GMSC Pty Ltd
Project Milestones: The milestones for the project are:
 Completion of the Project Planning and Initiation Phase
 Completion of Design phase
 Completion of Execution phase
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 Completion of training of employees
 Project closure
Project Budget: The budget for the project has been estimated at $1.2M.
Key Risks: The key risk to the project are:
 The investors would not be able to fund the project due to some financial problems
 The project plan might not be designed within the proper time period.
 The employees might not get the proper training.
 There might be some legal risks that might affect the project
Approval Signatures
James Cloven Robert Alderson John Smith
[Name], Project Client [Name], Project Sponsor [Name], Project Manager
TASK 3: Project WBS
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BSBPMG522 – Undertake Project Work
A. For this project collect 5 key deliverables (for example: opening
hours, number of rooms, number of customers…...) and write a
high level project scope (at least 200 words).
The 5 key deliverables for the project are:
1. Defining of a project plan, schedule and budget
2. Preparing a plan for the design of project
3. Executing the design of the project
4. Execution of training phase of employees
5. Evaluation over the entire project
Scope of the Project – The project is based on the development of
a Fitness Studio. The project is based on designing a fitness studio
that would be able to provide various kind of benefits to the
people who would visit the store in the future. The primary target
behind the development of the project is based on serving the
people who would work in various private and public offices. Upon
viewing the present scenario of the market, it has been seen that
people in the recent times lack proper healthcare tips and thus
suffer from various diseases.
Hence, in order to help the people in mitigating the problems, the
management team have decided to upgrade the current market
and thus design a fitness studio. The various offerings listed within
the organization include facilities such as: Pilates, Zumba, Body
building and General Fitness methods. The fitness studio would
also hire trainers who would be able to train the people in
performing these activities. The project is also aimed to construct
the Fitness Studio within a limited time period in order to bring
the much necessary services before the people within the shortest
possible time. Hence, this project would be able to incur better
outcomes in the future with the inclusion of such kind of facilities.
B. Identify 3 of the key deliverables and prepare for each a WBS
using at least 5 break down levels.
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BSBPMG522 – Undertake Project Work
Deliverable 1 Deliverable 2 Deliverable 3
Level 1 Level 1 Level 1
Planning Phase Defining of a
project plan,
schedule and
budget
Approval of budget
by project sponsor
Level 2 Level 2 Level 2
Design Phase Preparing a plan
for the design of
project
Designing the
plan for the
project
Level 3 Level 3 Level 3
Execution Phase Performing of the
project task
Executing the
design of the
project
Level 4 Level 4 Level 4
Training to
Employees
Training Initiation
Phase
Execution of
training phase
Level 5 Level 5 Level 5
Project Closure Evaluation over
the project task
Gathering
feedbacks from
internal
stakeholders
Project Title: Opening a Fitness Studio
TASK 4: Communication Plan
A. Identify 4 internal and 4 external stakeholders for this project.
The 4 internal stakeholders of the project are: Management team,
Investors, Project team members and Labours
The 4 external stakeholders of the project are: Students, Business
owners, People in Public Offices and People in Private Offices.
B. Develop a project COMMUNICATION PLAN.
Target
Audience
Communication Needs Messenger Media/Channel Frequency
People in
Public
Offices
The
communication
would be done
by conducting a
meeting with the
people
Training
staff
Face-to-Face
communication
High
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BSBPMG522 – Undertake Project Work
Target
Audience
Communication Needs Messenger Media/Channel Frequency
People in
Private
Offices
The
communication
would be made
by conducting of
a seminar with
the people.
Training
staff
Training staff Medium
Students The students
would be
communicated
by conducting a
high level
communication
in the form of a
separate
session
Training
staff
Training staff Medium
Investors The investors
would be made
to understand
about the day to
day activities for
the design of the
project.
Project
manage
r
E-mail reports
and direct
communication
High
Project Title: Opening a Fitness Studio
c. Hold a consultation meeting with project team members
and take their views into account. To do this, pair up with 2 or
more students (you will each serve as a team member for the
other) and hold a meeting. Discuss your project plan, including
WBS and project charter. You must upload your notes/minutes
and the observation checklist signed by your Trainer.
Discussion of Project Plan
1. The plan of the project is to develop a Fitness Studio that
would be of great benefits to the people working in various
offices, business class people and students. The project would
progress as per the scheduled tasks and duration. Firstly the
design of the Fitness Studio would be prepared, the service
provider would be contacted, the execution phase would be
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BSBPMG522 – Undertake Project Work
performed and the training to the employees would be
provided.
2. The stakeholders or resources who are involved within the
project would be diligent in performing their work. They would
be assigned to particular job roles and would thus perform the
given tasks.
Marking Guide: Meeting Observation Checklist #1
Student’s Name
Trainer or Observer’s
Name Jasmin Hill
Unit of Competence BSBPMG522 Undertake Project Work
Date of Assessment
Location
Demonstration Tasks Meeting
Materials and Equipment Note-taking materials
Tasks to be observed, demonstrated or
simulated
Yes No Comment
1. Did the Student attend/perform the
Meeting
2. Did the Student effectively interact
and communicate with others?
 Eye Contact
 Body Language
 Appropriate language
 Use active listening
 Ask Questions
 Paraphrase or Summarise
 Take Minutes/Notes
3. Did the student cover the points
outlined in the assessment
guidelines for this task?
4. Comments
5. Result : S/NYS
Assessor Signature:
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BSBPMG522 – Undertake Project Work
TASK 5: Risk Register
A. Identify five project risks and populate a risk register.
Risk ID RISK Category Risk Description Responsible
1 Technical Risks
There might be some
kind of risks during
defining the technical
aspects of project.
Development
team
2 Governance
Risks
The project manager
might not be gain
control over the project.
This would lead to
problems in relation to
governing the project
Project
manager
3 Change
Management
Management of various
changes within the
project could be of a
critical aspects within
the management of
projects.
Project
manager
4 Project Scope
The scope of the
project might exceed.
There might occur
some problems in
defining the scope and
following of changes.
Project
manager
5 Design of
Project
There might be some
problems in design of
the project. This would
mainly happen during
the designing of the
Fitness Studio
Development
team
Project Title: Opening a Fitness Studio
B. Using the following risk matrix calculate the risk rating
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