BSBPMG522 - Overseas Holiday Project Plan: Financial, HR, and Review

This project plan details the financial documentation, human resource management, and stakeholder engagement strategies for an overseas holiday tour. The financial section outlines the need for a detailed statement of cash flow, profit and loss statement, and financial balance sheet, along with auditor reports and client financial details. The human resource division focuses on overcoming resistance to change, engaging employees, measuring performance, and communication changes within the tour guidance, travel agency, tour planner, project manager, and project sponsor roles. The plan also explains how client/stakeholder acceptance is obtained through a final project draft and checklists. Furthermore, the involvement of project team members in the project review process is detailed, along with lessons learned, including a timeline of activities, recommended actions, and responsible parties to ensure the project's successful completion within the estimated timeline and budget. The document also includes a project schedule, risk register, and budget details.

Plan D
1. Financial documentation
In order to accomplish the Sky Trip tour planning project below are the financial documentation needed
to be completed by the assigned finance manager
The details statement of cash flow: The statement for project cash flow initiates through reporting the
total increment or decrement in cash measuring the expenses and revenue throughout the project
development life cycle. This amount always varies from the expected loss or profit range. This
statement also defines the needful resources (human and physical) that have been tapped during the
tour planning phase. Basically, with the help of this document the tour guide will be able to identify
those sectors where the capital is invested.
P&L statement: The profit and loss statement helps to summarize the total expense and revenue and let
the tour guide familiar with the profit loss resultant. The profit and loss statement gives the ratio
between actual investment and possible revenue that can be generated over a specific time period.
Financial balance sheet: The financial balance sheet identifies the current status of tour planning (sky
tour) project. Apart from this it also summarizes the liabilities as well as assets at the business close. For
managing the project, the tour planner requires to appoint professional accountant which can be a
much valuable helpmate used to manage the finance status.
Some other financial information that is needed to be archived is as follows:
Details report of the auditor: During the project progress period auditor will monitor the finance
statement that should be archived.
Financial detail of the clients: The personal accounts details given by the clients are needed to be
secured and restrictedly used by the employees to avoid wanted data hacking.
Purchase details: In order to implement the sky tour plan different purchase will be conducted and
details of those are needed to be archived.
Financial records
Financial statement and financial records deals with different finance oriented information. The financial
statement and financial data associated to the project plan are operated by the project managers and
finance manager. The first initiative required to be process by the project manager is estimation of the
net cost for the trip plan and sky trip. The feasibility study will deliver certain financial data which will
make sure the expected outcomes from the project assumptions are all commercially beneficial or not.
The project sponsors will obtain a key from the financial records. Theses keys help to realize the
usefulness of the information. The project investors are to analyze all financial statements to obtain
profitability, strength and weaknesses associate to the project details. The essential financial statements
those are required to accomplish the project include:
 A project balance sheet
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 Statement of cash flow
 An income statement
2. Requested Human Resource Division
The Human resource division associated to the oversee trip planning project is comprises of tour
guidance, boutique travel agency, tour planner, project manager, and project sponsor. Theses associates
are required to pay attention even after the closure of the project. Based on the project requirements
the roles and responsibilities of HR members should be assigned after closure also. The processes to
reassign the HR divisions are as follows:
Overcoming the resistance: It has been determined that, though employee resistance is a natural
reaction to widespread the organizational changes however, the resistance can be successfully
overcome focusing on certain key strategies. The tour guidance, travel agency should keep on
communicating with the employees through clear as well as concise communication approaches. It will
help the employees to possess a better understanding about changes to make effective decision making.
It will also provide a stronger hold to support the required changing human resource oriented ambiance.
Engaging employees: In this step the HR manager should develop advanced team approach considering
the employee perspectives and demands to keep the engaged to their job roles. In this phase expected
roles and responsibilities of the tour planner, project manager, and project sponsor will be reoffered. It
will motivate the current employees by increasing their focus on workers and activities as well.
Measuring performance: The performance of the employees should be re-measured through
performance measurement matrices. After analyzing the results the employees should be re assigned
based on their previous performance.
Communication changes: In this phase the process of communication is required to be changed from
the current one to open communication. It will offer an independent platform to the project team
members where they would be able to communicate freely.
3. Explanation on the way through which clients/stakeholders will be obtained
The below processes mentioned the way through which clients and stakeholders will obtain acceptance
that the project is completed.
The project manager is required to prepare a final draft: The final project draft containing the project
features such as cost, time, schedule and resources should be prepared by the project team members
and approved by the project manager. The team members will deliver the signed hardcopy of the final
sky trip project plan to the stakeholders. After going through the draft the stakeholders will come to
know about the details of the project and client’s requirements.
4. Submission and completion of checklists
Activities Status Signature
Signoffs and handovers Completed <Please assign>
Handover of the sky trip and tour trip plan Completed Please assign>
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Acceptance criteria Followed Please assign>
Release of all resources Completed Please assign>
Assembly of lesson information Completed Please assign>
Project completion report Completed Please assign>
5. Involvement of project team members in the project review process
The lists of involved members at the project review process are elaborated in the below section:
Involved project team members Responsibilities
Project manager The responsibility of the assigned project manager is
to control and monitor the project objectives and the
progress details to ensure that the project details are
all meet successfully
Finance manager The role of the project finance manager is to estimate
the project cost at the project initiation phase
Operation manager The tour guidance, boutique travel agency’s
responsibility is to check that all the project
operations are being followed professionally by the
project team members.
Event organizer Responsibility is to organize the event of tour plan
within the assigned timeline and assigned budget at
the project initiation phase.
6. Lesson learned
After analyzing the project details and all expected outcomes it has been determined that, the project
manager and the project team members are required to follow the best project management prcatices
to accomplish the project within estimated timeline and assigned budget at the project initiation phase.
Date Description Recommended Action Raised By
02.05.201
9
Research and
Development
In this period the skiing resort, associate
transportation, hotels, related tour services and
food services should be identified. It is expected
that if these measures are professionally
followed then the entire project will be
accomplished successfully within the assigned
timeline and budget. In this phase the
candidates should be highlighted and
Project
manager
C h e n , W e n X i n ( B S B P M G 5 2 2 ) P a g e 3 | 4

Date Description Recommended Action Raised By
shortlisted
02.11.201
9
Suppliers
contract and
general
contract
Through selecting best guide operators, hotels
and suppliers the suppliers contract can be
prepared
Operation
manager
02.22.201
9
Developing
project tour
plan
The tour guides are needed to be collaborated
along with a premium access of massage,
parlor, hotels and bars.
Event
management
03.05.201
9
Contract In this phase the final tour date should be
finalized
Contractors
12.28.201
9
Preparing the
final trip
In this phase, the final trip needs to be prepared
considering the initial scope statement, goals
and objectives
Project
manager
03.10.202
0
Review of the
trip
In order to review that whether the project
successful or not an accurate financial
document is required to be prepared
Project
finance
manager
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