BSBPMG522 Undertake Project Work: Website Project Management Plan

This project management plan details the development of a website, encompassing various stages from initial scope definition to final evaluation. It includes identifying project scope, participating in team meetings, developing project scoping documents, and creating a project management plan with activities, milestones, and budget. The plan also covers risk management, email communications, website design briefs, project status reports, and a final project evaluation report. Furthermore, the assignment explores project financials, lessons learned, and project audits. The project aims to enhance the company's marketing strategies, improve customer engagement, and support business growth through a well-structured website. The plan includes email drafts to the operations manager and project team members, showcasing effective communication strategies. The student has provided a comprehensive overview of the project management process, demonstrating an understanding of the key elements involved in successful project execution.

MANAGEMENT
1

Table of Contents
Assessment task 2............................................................................................................................2
Identify project scope...................................................................................................................2
Participate in a meeting with Project Team.................................................................................2
Develop a project scoping document...........................................................................................2
Prepare a draft of an email to the Operations Manager...............................................................3
Review your project scope document..........................................................................................4
Develop a project management plan............................................................................................4
Activities and Milestones:............................................................................................................4
Meet with the project team...........................................................................................................4
Finalize project management plan...............................................................................................5
Prepare a draft of an email to the Operations Manager...............................................................5
Prepare a selection of an email to the Project Team members (your assessor)...........................5
Set up folders and files.................................................................................................................5
Assessment task 3............................................................................................................................6
Develop website design brief.......................................................................................................6
Prepare a draft of an email to the three selected web site designers............................................7
Develop a project status report.....................................................................................................7
Prepare a draft of an email to the Operations Manager...............................................................7
Meet with the new customer service officer................................................................................8
Set up folders and files.................................................................................................................8
Assignment 4................................................................................................................................8
Meet with team to finalize the project.........................................................................................8
Develop a final project evaluation report and finalize record keeping........................................8
2

Take a screenshot of your folder and files...................................................................................9
Prepare a draft of an email to Operations Manager.....................................................................9
Assessment Task 5...........................................................................................................................9
project financials be reviewed, and re-forecasted required..........................................................9
level of overrun might be acceptable.........................................................................................10
Type of lessons learned should be documented.........................................................................11
Briefly explain the best time to capture lessons learned from project.......................................11
Provide input into lessons learned.............................................................................................11
Project lesson information stored...............................................................................................12
Three reasons why lessons learned may not be documented.....................................................12
List three areas that it would be useful to include as part of lessons learned............................12
Explain the purpose of a project audit and when it could be conducted....................................13
References......................................................................................................................................14
3

Assessment task 2
Identify project scope
The project scope is based on implementing the successful marketing strategy of their
implementation and its perfect analysis for the better customer's psychographic segmentation.In
order to develop an effective business strategy, typical concepts such as the target segmentation
and marketing assessment could be helpful for the company. The website will be helpful in
keeping the customers engaged in the growth of the business. The project will help in
reconstructing the company marketing strategies and the other staffs to implement their
marketing knowledge.
Participate in a meeting with the Project Team
The project scope is based on having more customers and attracts more clients to deal with so
that there are no other issues which might affect the company growth in the future. In order to
achieve the goals of the company, the requirement of company agenda such as proper marketing,
particular product development needs to be fulfilled. The customer ‘satisfaction, as well as other
things such as the quality of food and its usability through the company, is needed to be
maintained through proper management and implementation for the near future. The future
project utilities and its final aspect could be utilized through a particular strategic assignment.
Develop a project scoping document
Introduction: The project consists of different types of management on the website, which they
are trying to establish for their business growth and strategy change in the marketing plan.
Scope: The project has a very brief scope which is covered by the future expansion of the
company as well as their recreate their current establishment. The development of prospected
implementation related to the improvement of a particular marketing strategy and its
effectiveness measurement is the prime scope of the project (Özsoy and Ataman, 20107).
Legislative and regulatory context:
According to the Work Health and Safety Act 2011, the worker should be ensured of the work
premises to be hazard-free so that they could work freely without any hesitation of life risk.
4

According to the Occupational Health and Safety Act 1984, there are some of the factors which
are based on the workers' health and safety to be given first priority for working proficiency.
Business objectives:
To maintain direct relation to the growth of the company and retention of existing clients and
retrieving the new clients at the time (Clade, 2016)
To improve the quality of products by the company
To improve the relationship between customer and company
Risk assessment:
● Less stability of the website developed.
● Loss of potential clients due to a poor product.
● Lesser significance to the potential project delivery assistance.
● Server breakdown and website unavailability.
Stakeholders: Customers, director, project manager, employees.
Resources: blueprint, templates, domain, hosting etc.
Relationship to other projects: This project is not dependable to any other project except the
website development and final execution.
Reporting: The project needs some of the basic documents such as the briefing diary and the
other substantial things to be concluded.
Prepare a draft of an email to the Operations Manager
Date: 30/09/2019
From: Team members
To: Operations Manager
5

Subject: Conference Program and Meeting Agenda
The meeting of the operational manager and the other staffs of the company are based on the
maintenance of the website and thus making its significance for the residence of marketing
assessment. The website is designed in such a way of that basic plan is clear of the marketing
significance. In order to make its perspective in a more clear and correct approach, the step by
step guidance and their execution process has been briefed. After approving the latest blueprint,
the development of the websites must be started to from the company end (Özsoyand Ataman,
2017).
Regards:
Name:
Review your project scope document
The project entitles things such as the blueprint, and the plan has been done. The rest part, such
as the finalization of resources collections in the execution, is left until based on further
approval.
Develop a project management plan
Background: The project has a website which basically helps to demonstrate and finalize the
marketing accessibility. There are some of the basics like the influence of marketing and
business strategy has been cleared for the smooth flow and execution of marketing and client
handling progress.
· Objectives: The project will help to establish the current composition of the gourmet and the herbs
based business to grow so that it could be fruitful through the website based procedure.
·Activities and Milestones:
6

Activities Milestones
The blueprint creating One week
Gathering resources 2 WEEK
Executing plan Three week
·Budget
The budget for this project is $ 7000.
Risk Management Plan: include at least one WHS risk.
The risks are based on the successful work procedure and conveyance in the workplace so that
no extra pressure is being given to the internal department.
Meet with the project team
As per the projected concurrency and current structure, it has been stated that making the future
establishment must be based on the current achievement of the company. The project
management team must be covered by the policy and procedure that are being considered in the
company. There are some of the project factors which is based on the preliminary criteria and the
other future based success criteria is to be measured...
Finalize project management plan
The project management plan is based on the higher significance of the website, which is
required to maintain the reputation and goodwill of the company. The user’s interest in terms of
buying the product from the website is solely based on their looks and their utility in the project
management. The project management plan and its finalizing prospect are based on all over the
judgment of the future aspect.
Prepare a draft of an email to the Operations Manager
Date: 30/09/2019
7

From: Team members
To: Operations Manager
Subject: Conference Program and Meeting Agenda
The email which has been sent to the operation manager is based on the current prospect of
approach to the cluster to be mentioned. The internal assessment, such as the time and cost of the
project and their future condition for the project strategies, are needed to be supervised by the
project manager. There are several assignments which are based on the upcoming project
dependability and their execution confidence. These are needed to be supervised by the
operational manager. Upon the finalization of the planning and its supervision, the website
maintenance would be taken place.
Regards:
Name:
Prepare a draft of an email to the Project Team members (your assessor).
Date: 30/09/2019
From: manager
To: Team member
Subject: Conference Program and Meeting Agenda
Message, The project team, has the accessibility of the resource and its future establishment
through the ultimate provision has been described. The utilization of allover plan and budget to
the project has been described, which will give clarity in the prorating aspect. The confidence of
the employees as well as the future, correspond to the project will be easily handled through the
8

current approach of the company head. Thus the proper approach of the company strategically
changes, and the website has been scheduled in a relevant way.
Regards:
Name:
Set up folders and files.
Assessment task 3
Develop a website design brief
Background information
The website is basically designed to reflect the value proposition of the company as well as the
selling proposition to be increased. It will give breakthrough of the particular assessment, and it's
level based work is comprehended to the department. The utilization of high quality approaches
in the regard, and its high quality of management is needed to be documented for the future
purpose.
Target audience
The target audience is the teenager and people belonging to the age group of 20-50 year.
Content:
The website must contain the main purpose as well as the other purposes of the meeting. It is
based on marketing enhancement and the customer’s attraction, like brand loyalty and the service
range. However, the different types of products and their typical aspect throughout the world
could be demonstrated.
Call to action:
9

The people who visit the website could be able to buy the products and the different services
from the company.
Social Media
The product launching and the other things are related to being broadcasted on social media like
Facebook, Twitter, etc...
Functional requirements
The design and blueprints are related to design the website. It will be very urgent to utilize the
proper attempt and the other things which could be maintained through a better decision like
expansion of infrastructure and utilization of current resources etc.
Website design ideas
The website design ideas must have been considered through the other typical similar types of
websites taken in concern to develop for the business prospect.
Logo
The logo is designed by the different types of designers who are used to make several designs
and its prototypes for website designing.
Search engine optimization
The search engine optimization is based on the ability of keyword recognition and its true
acceptability of the result-oriented approach to be established.
Practical issues
No issues have been found as the website has been done with expert guidance and almost perfect
logo and designing has been there.
Prepare a draft of an email to the three selected web site designers
10

Among several types of design, there are some of the designs which have been selected through
proper assessment. It will be helpful for the future of the website to make the company
established.
Develop a project status report
The project blueprint and its related sections for maintaining the architecture have been
established. The project execution and related significance could be maintained through the
approach of a particular topic to be ensured.
Prepare a draft of an email to the Operations Manager
Date: 30/09/2019
From: Team members
To: Operations Manager
Subject: Conference Program and Meeting Agenda
The operational manager was informed through their internal assessment, and the finalization of
the process is needed to be revised. The revision of the current project of website development
and its prospect must have to be monitored through the regulative checking of the project
manager. The high quality of website design as well as the other process of making a website is
being consigned through better approaches like monitoring the website daily. The current status
of the project is needed to consist through which the success of the project is dependent.
Regards:
Name:
Meet with the new customer service officer
11

The customer service officer is helpful in estimating the problems which could be very
significant through the pertinent factors of the website. The aspects such as the implementation
of smooth customer interface and their utility in websites would be praised by customers. The
customer service officer will make sure that most of the perspective is needed to be enhanced.
The high quality of work and its relation to growing the company is needed to be done in a way
which could be helpful for the company. It could be handled through experience and guidance of
the particular field. The internal assessment and their future establishment are based on the
current conditions of the company as well as their better assessment through their internal
assessment. There are several assignments which are based on the upcoming project
dependability and their execution confidence. These are needed to be supervised by the
operational manager. After proper supervision of the blueprint, the starting of a website
development would be started.
Set up folders and files.
The setup of folders and files has been done.
Assignment 4
Meet with team to finalize the project
In order to finalize the project, the teammates together, and discusses the necessary aspects
regarding the finalization of the team. The team members will understand each of their
responsibilities in project management. It will help the group members to identify the objective
of the project along with helping them to develop an outline of the project plan. Furthermore, the
marketing team of Native Bush Spices finalizes the logo for the project, along with the
company's communication. After the finalization of the project team, the project management
plan has been distributed among them. Furthermore, the finalization of the plan as to how the
project will be executed is selected (Turner, 2017).
Develop a final project evaluation report and finalize record keeping
The planning of the project demonstrates a clear goal, viability, and objective of the project. The
development of the final project evaluation report of Native Bush Spices, Australia includes
guidance of the documented project aim that delivers a certain help to build a feasible evaluation
report of the project. In addition to that, the process of finalization of the record-keeping has
12