BSBPMG522 Undertake Project Work: Website Project Management Plan

This project management plan details the development of a website, encompassing various stages from initial scope definition to final evaluation. It includes identifying project scope, participating in team meetings, developing project scoping documents, and creating a project management plan with activities, milestones, and budget. The plan also covers risk management, email communications, website design briefs, project status reports, and a final project evaluation report. Furthermore, the assignment explores project financials, lessons learned, and project audits. The project aims to enhance the company's marketing strategies, improve customer engagement, and support business growth through a well-structured website. The plan includes email drafts to the operations manager and project team members, showcasing effective communication strategies. The student has provided a comprehensive overview of the project management process, demonstrating an understanding of the key elements involved in successful project execution.

MANAGEMENT
1

Table of Contents
Assessment task 2............................................................................................................................2
Identify project scope...................................................................................................................2
Participate in a meeting with Project Team.................................................................................2
Develop a project scoping document...........................................................................................2
Prepare a draft of an email to the Operations Manager...............................................................3
Review your project scope document..........................................................................................4
Develop a project management plan............................................................................................4
Activities and Milestones:............................................................................................................4
Meet with the project team...........................................................................................................4
Finalize project management plan...............................................................................................5
Prepare a draft of an email to the Operations Manager...............................................................5
Prepare a selection of an email to the Project Team members (your assessor)...........................5
Set up folders and files.................................................................................................................5
Assessment task 3............................................................................................................................6
Develop website design brief.......................................................................................................6
Prepare a draft of an email to the three selected web site designers............................................7
Develop a project status report.....................................................................................................7
Prepare a draft of an email to the Operations Manager...............................................................7
Meet with the new customer service officer................................................................................8
Set up folders and files.................................................................................................................8
Assignment 4................................................................................................................................8
Meet with team to finalize the project.........................................................................................8
Develop a final project evaluation report and finalize record keeping........................................8
2

Take a screenshot of your folder and files...................................................................................9
Prepare a draft of an email to Operations Manager.....................................................................9
Assessment Task 5...........................................................................................................................9
project financials be reviewed, and re-forecasted required..........................................................9
level of overrun might be acceptable.........................................................................................10
Type of lessons learned should be documented.........................................................................11
Briefly explain the best time to capture lessons learned from project.......................................11
Provide input into lessons learned.............................................................................................11
Project lesson information stored...............................................................................................12
Three reasons why lessons learned may not be documented.....................................................12
List three areas that it would be useful to include as part of lessons learned............................12
Explain the purpose of a project audit and when it could be conducted....................................13
References......................................................................................................................................14
3

Assessment task 2
Identify project scope
The project scope is based on implementing the successful marketing strategy of their
implementation and its perfect analysis for the better customer's psychographic segmentation.In
order to develop an effective business strategy, typical concepts such as the target segmentation
and marketing assessment could be helpful for the company. The website will be helpful in
keeping the customers engaged in the growth of the business. The project will help in
reconstructing the company marketing strategies and the other staffs to implement their
marketing knowledge.
Participate in a meeting with the Project Team
The project scope is based on having more customers and attracts more clients to deal with so
that there are no other issues which might affect the company growth in the future. In order to
achieve the goals of the company, the requirement of company agenda such as proper marketing,
particular product development needs to be fulfilled. The customer ‘satisfaction, as well as other
things such as the quality of food and its usability through the company, is needed to be
maintained through proper management and implementation for the near future. The future
project utilities and its final aspect could be utilized through a particular strategic assignment.
Develop a project scoping document
Introduction: The project consists of different types of management on the website, which they
are trying to establish for their business growth and strategy change in the marketing plan.
Scope: The project has a very brief scope which is covered by the future expansion of the
company as well as their recreate their current establishment. The development of prospected
implementation related to the improvement of a particular marketing strategy and its
effectiveness measurement is the prime scope of the project (Özsoy and Ataman, 20107).
Legislative and regulatory context:
According to the Work Health and Safety Act 2011, the worker should be ensured of the work
premises to be hazard-free so that they could work freely without any hesitation of life risk.
4

According to the Occupational Health and Safety Act 1984, there are some of the factors which
are based on the workers' health and safety to be given first priority for working proficiency.
Business objectives:
To maintain direct relation to the growth of the company and retention of existing clients and
retrieving the new clients at the time (Clade, 2016)
To improve the quality of products by the company
To improve the relationship between customer and company
Risk assessment:
● Less stability of the website developed.
● Loss of potential clients due to a poor product.
● Lesser significance to the potential project delivery assistance.
● Server breakdown and website unavailability.
Stakeholders: Customers, director, project manager, employees.
Resources: blueprint, templates, domain, hosting etc.
Relationship to other projects: This project is not dependable to any other project except the
website development and final execution.
Reporting: The project needs some of the basic documents such as the briefing diary and the
other substantial things to be concluded.
Prepare a draft of an email to the Operations Manager
Date: 30/09/2019
From: Team members
To: Operations Manager
5

Subject: Conference Program and Meeting Agenda
The meeting of the operational manager and the other staffs of the company are based on the
maintenance of the website and thus making its significance for the residence of marketing
assessment. The website is designed in such a way of that basic plan is clear of the marketing
significance. In order to make its perspective in a more clear and correct approach, the step by
step guidance and their execution process has been briefed. After approving the latest blueprint,
the development of the websites must be started to from the company end (Özsoyand Ataman,
2017).
Regards:
Name:
Review your project scope document
The project entitles things such as the blueprint, and the plan has been done. The rest part, such
as the finalization of resources collections in the execution, is left until based on further
approval.
Develop a project management plan
Background: The project has a website which basically helps to demonstrate and finalize the
marketing accessibility. There are some of the basics like the influence of marketing and
business strategy has been cleared for the smooth flow and execution of marketing and client
handling progress.
· Objectives: The project will help to establish the current composition of the gourmet and the herbs
based business to grow so that it could be fruitful through the website based procedure.
·Activities and Milestones:
6

Activities Milestones
The blueprint creating One week
Gathering resources 2 WEEK
Executing plan Three week
·Budget
The budget for this project is $ 7000.
Risk Management Plan: include at least one WHS risk.
The risks are based on the successful work procedure and conveyance in the workplace so that
no extra pressure is being given to the internal department.
Meet with the project team
As per the projected concurrency and current structure, it has been stated that making the future
establishment must be based on the current achievement of the company. The project
management team must be covered by the policy and procedure that are being considered in the
company. There are some of the project factors which is based on the preliminary criteria and the
other future based success criteria is to be measured...
Finalize project management plan
The project management plan is based on the higher significance of the website, which is
required to maintain the reputation and goodwill of the company. The user’s interest in terms of
buying the product from the website is solely based on their looks and their utility in the project
management. The project management plan and its finalizing prospect are based on all over the
judgment of the future aspect.
Prepare a draft of an email to the Operations Manager
Date: 30/09/2019
7

From: Team members
To: Operations Manager
Subject: Conference Program and Meeting Agenda
The email which has been sent to the operation manager is based on the current prospect of
approach to the cluster to be mentioned. The internal assessment, such as the time and cost of the
project and their future condition for the project strategies, are needed to be supervised by the
project manager. There are several assignments which are based on the upcoming project
dependability and their execution confidence. These are needed to be supervised by the
operational manager. Upon the finalization of the planning and its supervision, the website
maintenance would be taken place.
Regards:
Name:
Prepare a draft of an email to the Project Team members (your assessor).
Date: 30/09/2019
From: manager
To: Team member
Subject: Conference Program and Meeting Agenda
Message, The project team, has the accessibility of the resource and its future establishment
through the ultimate provision has been described. The utilization of allover plan and budget to
the project has been described, which will give clarity in the prorating aspect. The confidence of
the employees as well as the future, correspond to the project will be easily handled through the
8

current approach of the company head. Thus the proper approach of the company strategically
changes, and the website has been scheduled in a relevant way.
Regards:
Name:
Set up folders and files.
Assessment task 3
Develop a website design brief
Background information
The website is basically designed to reflect the value proposition of the company as well as the
selling proposition to be increased. It will give breakthrough of the particular assessment, and it's
level based work is comprehended to the department. The utilization of high quality approaches
in the regard, and its high quality of management is needed to be documented for the future
purpose.
Target audience
The target audience is the teenager and people belonging to the age group of 20-50 year.
Content:
The website must contain the main purpose as well as the other purposes of the meeting. It is
based on marketing enhancement and the customer’s attraction, like brand loyalty and the service
range. However, the different types of products and their typical aspect throughout the world
could be demonstrated.
Call to action:
9

The people who visit the website could be able to buy the products and the different services
from the company.
Social Media
The product launching and the other things are related to being broadcasted on social media like
Facebook, Twitter, etc...
Functional requirements
The design and blueprints are related to design the website. It will be very urgent to utilize the
proper attempt and the other things which could be maintained through a better decision like
expansion of infrastructure and utilization of current resources etc.
Website design ideas
The website design ideas must have been considered through the other typical similar types of
websites taken in concern to develop for the business prospect.
Logo
The logo is designed by the different types of designers who are used to make several designs
and its prototypes for website designing.
Search engine optimization
The search engine optimization is based on the ability of keyword recognition and its true
acceptability of the result-oriented approach to be established.
Practical issues
No issues have been found as the website has been done with expert guidance and almost perfect
logo and designing has been there.
Prepare a draft of an email to the three selected web site designers
10

Among several types of design, there are some of the designs which have been selected through
proper assessment. It will be helpful for the future of the website to make the company
established.
Develop a project status report
The project blueprint and its related sections for maintaining the architecture have been
established. The project execution and related significance could be maintained through the
approach of a particular topic to be ensured.
Prepare a draft of an email to the Operations Manager
Date: 30/09/2019
From: Team members
To: Operations Manager
Subject: Conference Program and Meeting Agenda
The operational manager was informed through their internal assessment, and the finalization of
the process is needed to be revised. The revision of the current project of website development
and its prospect must have to be monitored through the regulative checking of the project
manager. The high quality of website design as well as the other process of making a website is
being consigned through better approaches like monitoring the website daily. The current status
of the project is needed to consist through which the success of the project is dependent.
Regards:
Name:
Meet with the new customer service officer
11

The customer service officer is helpful in estimating the problems which could be very
significant through the pertinent factors of the website. The aspects such as the implementation
of smooth customer interface and their utility in websites would be praised by customers. The
customer service officer will make sure that most of the perspective is needed to be enhanced.
The high quality of work and its relation to growing the company is needed to be done in a way
which could be helpful for the company. It could be handled through experience and guidance of
the particular field. The internal assessment and their future establishment are based on the
current conditions of the company as well as their better assessment through their internal
assessment. There are several assignments which are based on the upcoming project
dependability and their execution confidence. These are needed to be supervised by the
operational manager. After proper supervision of the blueprint, the starting of a website
development would be started.
Set up folders and files.
The setup of folders and files has been done.
Assignment 4
Meet with team to finalize the project
In order to finalize the project, the teammates together, and discusses the necessary aspects
regarding the finalization of the team. The team members will understand each of their
responsibilities in project management. It will help the group members to identify the objective
of the project along with helping them to develop an outline of the project plan. Furthermore, the
marketing team of Native Bush Spices finalizes the logo for the project, along with the
company's communication. After the finalization of the project team, the project management
plan has been distributed among them. Furthermore, the finalization of the plan as to how the
project will be executed is selected (Turner, 2017).
Develop a final project evaluation report and finalize record keeping
The planning of the project demonstrates a clear goal, viability, and objective of the project. The
development of the final project evaluation report of Native Bush Spices, Australia includes
guidance of the documented project aim that delivers a certain help to build a feasible evaluation
report of the project. In addition to that, the process of finalization of the record-keeping has
12

been instructed by the project manager, who has classified a certain medium through which the
finalized records can be stored. Moreover, the evaluation report of the project plan involves three
basic phases, such as the need for the assessment, project planning, and implementation of the
plan (Young, 2016).
Take a screenshot of your folder and files
In the execution process of the report, the screenshots of the important folders and files are taken.
It will help the project implementation team to capture the screenshots of Each and every step of
the project. In the future, the screenshots will help to identify and analyze the steps separately. In
addition to that, due to certain reasons if the computer system collapsed, then the screenshots can
help the team to recall their previous affairs regarding the project. Furthermore, then screenshots
can be used as proof that can help the project members to showcase their activities in front of the
project massager. Moreover, then screenshots are saved in another particular drive of the
computer system where the screenshots will stay safe for future uses (Muller, 2017).
Prepare a draft of an email to Operations Manager.
Date: 30/09/2019
From: Team members
To: Operations Manager
Subject: Conference Program and Meeting Agenda
It has been already four months after the project was started and several delays have been
observed. The web site developers of the organization are unable to complete the website within
the mentioned deadline, and the additional delays have occurred because of the departure of the
customer service officer and some last time changes on the website. Although, several problems
have occurred while the programming process that consumes some extra time. In addition to that,
the estimated cost of the logo has been increased, and the designer is unable to present the logo
according to the company’s preference. Therefore, the cost has been doubled as the first
designing engender needed to get additionally paid. Furthermore, the maintenance of the website
13

and pieces of training for the operators of the website are needed to be included in the
recruitment process (Smith, 2017).
Regards:
Name:
Assessment Task 5
Project financials be reviewed and re-forecasted required
The project financials must review the project every week. They should review the expenses that
may occur during the project on the current period. Moreover, if further resources are needed,
then they should be identified wisely and needs to supply according to the requirements. In
addition to that, each department of the project team should report their financial status to the
project financials and must state its further requirements. Moreover, further financial resources
and funding and needed to be identified by the financials and along with a forecast regarding the
future expenses must be calculated beforehand (ALEXANDER, 2016).
Level of overrun might be acceptable
It is observed that then more than 10% overrun from the budget plan of the project is quite easier
for the correction. Although, if a budget overrun more than 50% is encountered, then it will be
quite difficult to handle. However, there are no such actions that can be adopted in order to save
the overwhelmed budget plan. Additionally, it is noticed that the budget plan is mostly referred
to as the end-all of several stakeholders of the project plan. Once the project plan hits 30% higher
than the selected budget plan, then it will be more likely to become a financial blunder.
14

Type of lessons learned should be documented
The project team must document all the good and bad lessons that have occurred during the
execution process of the project. Project success and importance completely depends upon the
proper documentation of the project and its reporting assessments to the project manager. The
best time and places that have managed to capture relevant lessons are also needed to be
documented in the project report. Additionally, the project team must include a volunteer in the
project management team who will capture the necessary learning that is learned during the
implementation of the project. In addition to that, the project manager must solicit the collected
data in the documented process (Hodgson and Paton, 2016).
Briefly explain the best time to capture lessons learned from the project
The appropriate time for capturing the lessons is learned from the particular moment when the
team is going through the project. Furthermore, in case the project team is busy working on the
project, there must be someone who should capture and document the outcomes of the entire
project procedure. It will help to identify the learning of the project segments. Therefore, the
appropriate time to capture the occurring is exactly after they have happened. Otherwise, the
team may forget about what they have encountered during the project. In addition to that, if the
learning is not recorded adequately, then the team members may tell a lie or can exaggerate the
events. The time and utilization of resources would be helpful in understanding the project-based
knowledge in an easier way.
Provide input into lessons learned
The team members of the project team must provide the necessary inputs regarding the lesson
learned. Furthermore, the inputs must be authentic and truthful so that the project manager
should get overwhelmed with the responses. Moreover, the soliciting of the data is an important
duty of the project manager. In addition to that, each and every member of the project team is
allowed to provide ideas and insights regarding the lessons that they have learned. Therefore, in
order to get a significant success from success, a collaborative approach must be established
within the whole team. Additionally, once each of the team members manages to understand how
to provide the inputs regarding the lesson learned, the rewards would be worth their efforts
(Clade, 2017).
15

16

Project lesson information stored
The information regarding the project lessons is needed to be sorted and reserved wisely.
It is observed that, once all the necessary lessons are collected, reviewed, and revised, then in
order to make sure that, all the data regarding the lessons are widely published. It will help each
team members who are involved with the implementation process of the project to get aware of
both the positive and negative approach related to the lessons learned. Furthermore, it is equally
vital that the information is wisely preserved so that the Native Bush Spices, Australia, along
with its project execution team, can have the same benefits while engaging with future projects.
Therefore, without the lesson learned from a previously executed project plan may fall into the
same type of routine they have occurred before.
Three reasons why lessons learned may not be documented
It has been observed that due to several reasons, project-based knowledge has not been gathered
in a successful way. The reasons are as following:
Insufficient time, lack of support from the management team, Shortage of resources, lack of
clearly stated guidelines regarding the collection of data, and lack of process that are used to
capture relevant information. Furthermore, knowledge that has been gained from the project
could be implemented in a proper way that could be helpful for the project to restore the value.
The following reasons must be wisely observed as they are consisting of various problematic
situations in documenting the lessons learned (Chen and Li, 2019).
List three areas that it would be useful to include as part of lessons learned
The three areas where it would be proven useful in order to include a significant part of the
lesson learned are as follows:
The requirement of effective management, scope management, development of a schedule and
control the management process, estimation of the cost and control the budget, planning of the
quality and management and allocation of the resources. In addition to that, the performances of
the project team along with the problem-solving process and communication management, can
be proven quite useful as a part of the lesson learned. Moreover, identification of the stakeholder,
reporting of the current status, identification of the risks regarding the management, procurement
17

processes along with improvement initiatives and changes in the management process are needed
to be considered in the current context.
Explain the purpose of a project audit and when it could be conducted
The main purpose of conducting a project audit is to gain a mere opportunity to expose the
concerns along with the challenges that are encountered during the lifecycle of the project.
Moreover, the audit report helps the project manager to manage the project sponger ships and
manage the activities of the project team.
Briefly explain three areas of in-depth research could be undertaken as part of the project
audit
The three major areas for conducting effective and in-depth research are assessing the success
criteria, developing questionnaire, and develop an audit interview session. Furthermore, In-depth
research and report development are further areas.
Create a new Word document and record the above questions and your answers to them in
it
Who should record the lessons while the whole team is busy doing their important jobs?
An: The person who is assigned by the project manager must observe the team activity and
document the lessons.
How often should project financials be reviewed and re-forecasted if required?
An: The project financials must review the financials in each week.
Prepare a draft of an email to your assessor
Date: 30/09/2019
From: Team members
To: Assessor
Subject: Conference Program and Meeting Agenda
The development process of the project report effectively identifies the lesson learned in the
execution process of the website development process. In addition to that, the stages of
18

development that are implemented within the organization increase the likelihood of future
assignments that are needed to be completed and managed successfully. Furthermore, the
strategy development of the project can open the scope of various initiatives that may offer
additional supports for the project teams (Papke-Shields and Boyer-Wright, 2017).
Regards:
Name:
19

References
ALEXANDER, A., 2016. Project Manager. Cell, 82(202), p.0720.
Chen, X. and Li, Y., 2019, February.Power Grid Project, Budget Management Performance
Evaluation System.In 2018 International Symposium on Social Science and Management
Innovation (SSMI 2018).Atlantis Press.
Clean, D., 2017. Managing project uncertainty.Routledge.
Clean, D., 2017. Managing project uncertainty.Routledge.
Heagney, J., 2016. Fundamentals of project management.Amazon.
Hodgson, D.E., and Paton, S., 2016. Understanding the professional project manager:
Cosmopolitans, locals, and identity work. International Journal of Project Management, 34(2),
pp.352-364.
Kanki, B.G., 2019. Communication and crew resource management.In Crew resource
management (pp. 103-137).Academic Press.
Muller, R., 2017. Project governance.Routledge.
Özsoy, G., and Ataman, A., 2017. The effect of metacognitive strategy training on mathematical
problem-solving achievement. International Electronic Journal of Elementary Education, 1(2),
pp.67-82.
Papke-Shields, K.E., and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied to
project management. International Journal of Project Management, 35(2), pp.169-179.
Smith, N., 2017. Roles and responsibilities in project contract management. In Contracting for
Project Management (pp. 1-17).Routledge.
Turner, J.R., 2017. Contracting for project management.Routledge.
Young, T.L., 2016. Successful project management.Kogan Page Publishers.
20