Project Management Report: Perfect Coffee HR Kit Project Analysis

This project management assignment presents a detailed analysis of an HR kit project designed for Perfect Coffee. The assignment begins with defining the project objectives, which include creating resources for resume writing, cover letter composition, and interview mastery. It then outlines stakeholder interests and communication strategies, followed by the creation of a project charter, a Gantt chart, and a work breakdown structure (WBS). A comprehensive risk management template is provided, along with a project budget. The assignment continues with an implementation plan, ensuring clear team responsibilities, team support, and record-keeping systems. The document also includes an updated risk management section, complete project documentation, and transition plans for team members. Finally, the assignment concludes with lessons learned and references, offering a complete overview of the project management process from initiation to closeout.

UNDERTAKE
PROJECT
MANAGEMENT
1

Table of Contents
MAIN BODY..................................................................................................................................3
TASK 1...........................................................................................................................................3
Definition of the project.........................................................................................................3
Stakeholder Register and Communication Plan.....................................................................4
Project Charter........................................................................................................................5
Clarification............................................................................................................................6
TASK 2...........................................................................................................................................7
Gant chart and wbs.................................................................................................................7
Risk management template.....................................................................................................9
Budget...................................................................................................................................17
TASK 3.........................................................................................................................................19
Implementation Plan.............................................................................................................19
Ensure team members are clear about responsibilities.........................................................21
Support for team members...................................................................................................22
Record keeping systems.......................................................................................................23
Updated risk management....................................................................................................23
TASK 4.........................................................................................................................................25
Complete project documentation..........................................................................................25
Transition of team members.................................................................................................25
TASK 5.........................................................................................................................................26
Lessons Learnt......................................................................................................................26
REFERENCES..............................................................................................................................27
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MAIN BODY
TASK 1
Definition of the project
THE PROJECT
Perfect coffee in the market is looking to make a project in the organization which will be a
group of the resources which will be a kit in the organization which will defines the three
particular initiative in an organization. Initiative are as follows:
● how to write a 'killer' resume
● how to write a ‘job landing’ cover letter
● how to master the interview process.
This project will be done in the group of the three people. All the member will be allotted a
specific work and project lead will be coordinating the work of different employee together in an
organization. Chan, Khan and Mary are the three groups of people who will be carrying out this
Chan will be leading the resume work. Khan and Marry at the same time was leading the Cover
letter and interview skill respectively.
HISTORY
Perfect Coffee has been undergoing through change to its operation and product to face different
sort of competition in the market. They are looking to launch a number of retail outlets that will
sell hardware, consumables both raw materials and coffee.
LIMITATION
There are many limitation of the project. Some of them are as follows:
 Does not Grantee of success, as this project is will not grantee the success for the
company in the organization. As there are many supportive actions which are also has to
be taken by the company to be successful.
 Another limitation of this project is that it may impact the efficiency of the business, as it
will demand a good amount of efforts and time to be invested by different human
resource in the organization.
APPROACH
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There are many different type of project management approach which was in front of the project
manager, PRINCE2 project management tool which will be used for this project. PRINCE2
project management tool is the project. Reason behind the same is identified that it used to
Greater the Resource control in the organization and Also, it used to increases the project risk
management in the organization. In the process of carrying out different task of the project.
Stakeholder Register and Communication Plan
Stakeholder Interest Influence Way to increase
Stakeholder interest
Way to communicate
with Stakeholder
Sponsor
Sponsor are the
one who used to
provide the
different financial
resources to carry
out different
operation
(High) They
generally used to
have financial
interest in the
project. They
look to have a
good return on
their investment
High Interest of
stakeholder can be
improved in the
organization by
maintain good sort
of clarity in the
project
Generally project team
will take help of
written
communication to
communicate with
different stakeholder
of the project.
Resource
Allocator
Resource
allocator will be
the individual in
the organization
who will be
allocating
different
resources in an
organization
(Moderate) They
generally used to
have the interest
in the success of
project as it help
them in
improving their
reputation in an
organization.
Medium Interest of
stakeholder can be
improved by
communicating with
them on regular
basis and providing
them the different
feedback on timely
basis
Project team will
generally take help of
oral as well as written
communication to
pass on the progress
report of the project to
the resource allocator.
Project Team
They are the one
(High)
As success of the
High Stakeholder interest
can be increased in
They will generally
communicate orally to
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in who will be
carrying out the
different
operation of the
project in the
organization.
project is
generally
interlinked with
the success of
the individual or
team as a whole.
the organization by
providing good sort
of clarity and
resources to carry
out the project for
the organization.
discus the problem
which is faced by the
individual and on the
basis of the same they
will find out the
solution of the issue
faced.
Organization
Organization are
the stakeholder
for whom the
project is being
carried out in the
organization.
(High)
Interests of
different
stakeholder are
very high in the
organization, as
project are
carried out to
carry out
outcome of the
project.
High Interest of
stakeholder can be
improved in the
organization by
maintain good sort
of clarity in the
project
Generally formal letter
with the help of
different written
communication tool
will be promoted in
the organization to
pass on the growth of
the project.
Project Charter
PROJECT CHARTER
Project Title: Human Resources Kit
Project Start date: Project Finished date:
Project manager:
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Project Objective: The main objective is to make the resource kit in the organization which
used to help the company in recognizing the power of new recruit in the organization. This
resource kit will take the three different type of initiative in the organization that is how to write
a 'killer' resume, how to write a ‘job landing’ cover letter and how to master the interview
process. The main target of this project is the organization itself as they are looking to fulfill
some sort of the position of the organization.
Project Scope: This project will bring variety of the scope for the organization, as this project
will help the organization in getting ready for the future activity and will also help the company
in understanding the situation of the business. Also it is having wider scope in term of the cost,
as this will cost very less for the company to maintain the project in the organization in future as
well.
Resources require:
 Human Resources: Human resources are one of the most important resources which
will be requiring in the organization to carry out the project in the organization. As they
are the one who will be carrying out different operation of the business.
 Internet: It is another resource which will be require in the organization to carry out the
operation of the project. As with the help of internet only organization will able to gather
the variety of the information to gather information which are require in the organization.
Role Name Organizational
Position
Contact position
Lead Officer for
resumes
Chan
Lead Officer for
covering letter
Khan
Lead Officer for
interview
Mary
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Clarification
To: HR manager
From: Project Team
Subject: To review Project Charter
Good Morning,
As per your guidance we have completed the project charter plan of the project. Attached
the same. Project charter plan includes the name of the project team and different scope of
objective of an organization. Please go through the same and provide us with the useful feedback
for the same so that we can proceed further with the same in the organization.
Thanks and Regards
Project Team
TASK 2
Gant chart and wbs
Task Mode Task Name Duration Start Finish Predecessors
Manually
Scheduled Initiation 17 days Fri 11/8/19 Mon 12/2/19
Auto
Scheduled Develop business case 3 days Fri 11/8/19 Tue 11/12/19
Auto
Scheduled
Assign project
manager 4 days Wed
11/13/19
Mon
11/18/19 2
Auto
Scheduled Meeting with sponsor 2 days Tue 11/19/19 Wed
11/20/19 2,3
Auto
Scheduled Sponsor Approval 4 days Thu 11/21/19 Tue 11/26/19 4
Auto
Scheduled
Develop project
charter 4 days Wed
11/27/19 Mon 12/2/19 5
7

Auto
Scheduled Planning 22 days Tue 12/3/19 Wed 1/1/20
Auto
Scheduled
Perform primary
planning 5 days Tue 12/3/19 Mon 12/9/19 6
Auto
Scheduled Develop WBS 2 days Tue 12/10/19 Wed
12/11/19 8
Auto
Scheduled
Planning human
resources 5 days Thu 12/12/19 Wed
12/18/19 8,9
Auto
Scheduled Identifing supplier 2 days Thu 12/19/19 Fri 12/20/19 10
Auto
Scheduled Plan schedule 2 days Mon
12/23/19 Tue 12/24/19 11
Auto
Scheduled Planned resources 3 days Wed
12/25/19 Fri 12/27/19 12
Auto
Scheduled Plan budget 3 days Mon
12/30/19 Wed 1/1/20 13
Auto
Scheduled Execution and control 11 days Thu 1/2/20 Thu 1/16/20
Auto
Scheduled
Manage
communications 3 days Thu 1/2/20 Mon 1/6/20 14
Auto
Scheduled Manage procurement 2 days Thu 1/2/20 Fri 1/3/20 14
Auto
Scheduled
Track and manage
changes 3 days Tue 1/7/20 Thu 1/9/20 17,16
Auto
Scheduled Execute project tasks 1 day Fri 1/10/20 Fri 1/10/20 18
Auto
Scheduled Testing of project 2 days Mon 1/13/20 Tue 1/14/20 19
Auto Rectification 2 days Wed 1/15/20 Thu 1/16/20 20
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Scheduled
Auto
Scheduled Closeout 2 days Fri 1/17/20 Mon 1/20/20
Auto
Scheduled Document closeout 1 day Fri 1/17/20 Fri 1/17/20 21
Auto
Scheduled Transfer project 1 day Mon 1/20/20 Mon 1/20/20 23
Critical path: 2+ + 4+ 5 + 6 + 8 + 10 + 11 +12 +13 + 14 + 16 +18 +19 + 21+ 22 + 23 = 36
This is the shortage path through which project manager can complete the project very
efficiently. This path will take just 36 days for the project manager in just 36 days.
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Risk management template
Potential
Risk
Who faces
the risk
Existing
control
measures
Risk rating Preventative
measures
Responsibilities
Employee
conflict
Employees
and leaders
who are
leading the
team.
By the leaders
which carries
the duty to
control the risk
which is raised
between the
employees
High Personal
interaction
between the
individual
employees
regarding
examining
the reason
behind the
conflict
raised.
Adapt the
open door
facility in
which the
employees
are motivated
to freely
communicate
with the
superior in
respect of
facing any
illegal
offences at
work place.
Leaders carry
the
responsibility
in managing
the interest of
the employees
at work place.
It is also stated
the HR also
had to perform
the role of
maintaining
discipline at
work place in
respect of
imposing strict
action, if any
crises are raised
at work place.
Lack of Reputation Finance High As accurate As the accounts
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finance of Company
and all the
department
who are
interlinked
with the
finance
department
manager who
are appointed
to take care of
the company
accounts in
right way.
transition is
set for the
particular
activity and
in this
aspects the
major
security is
committed
through the
forecasting
procedure.
department are
mainly set to
monitor and
control the
losses and
expenditure
which are
undertaking in
business.
They also carry
the
responsibility
in respect of
managing the
company
accounts
regarding
guiding them to
invest in right
projects.
Lack of
project
schedule
Team
members and
also
Company
Project head
officer
High Before
initiating any
projects, it is
necessary to
conduct the
market
research
about the
existence and
stability of
the projects
The
responsibility is
carried by the
project head in
respect of
scheduling the
day to day
activities of the
employees
which they had
to attain during
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in market.
As viewing
the other
companies
strategies
regarding
attaining the
project helps
in managing
the own
project in
better
manner.
Thus, it is
necessary to
examine their
working style
to gain longer
term benefits
in business.
that time
period.
Before
undertaking
any project, it
is necessary to
plan the
scheduling and
getting
approval from
the supervisors
to begin with
such project.
By this matter
the chances of
risk is reduced
and also the
outcome of the
results in
higher.
Wastage of
resources
Employees
and business
Monitoring
and controlling
through
imposing
upgraded
software at the
work place
Medium Company
integrity
depends upon
the resources
which they
saved for
future
perspective.
As by this
aspects they
can manage
The project
lead manager
carries the
responsibility
regarding
managing the
employees
through
examining their
day to day
activities and
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