BSBPMG522 Undertake Project Work: ERP System for Blach Construction

This document presents a comprehensive project plan for the development and implementation of an Enterprise Resource Planning (ERP) system for Blach Construction Company. The project aims to replace the company's existing paper-based system to improve operational efficiency, reduce errors, and enhance data management. The plan includes a project charter, team structure, schedule, budget, communication plan, and risk management strategy. It details the project's initiation, planning, execution, monitoring, and closure phases, addressing key aspects such as stakeholder consultation, resource allocation, and change management. The assessment also includes knowledge questions related to project management principles and practices. Desklib provides a platform to access this and other solved assignments to aid students in their studies.

Running head: PROJECT MANAGEMENT
Project: Development of ERP system
Name of the Student
Name of the University
Author’s Note

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Table of Contents
Assessment part 1: Knowledge Questions.......................................................................................2
1.1 Difference between project plans and operational plans...............................................2
1.2 Different phases of PMOK that are outlined.................................................................2
1.3 Policies, procedures and guidelines that are used by the organization.........................2
1.4 Questions that are asked to the sponsor for clarifying objectives.................................3
1.5 Reason behind consulting stakeholders such as the customer, project sponsor and
project team.............................................................................................................................4
1.6 Steps of ensuring that colleagues and team members are involved in the project........4
1.7 Gaining approval from the customer and project sponsor to commence project..........4
Assessment part 2: Project tasks......................................................................................................5
Task 1: Project plan.....................................................................................................................5
a.) Project charter.....................................................................................................................5
b) Project team structure..........................................................................................................9
c) Schedule.............................................................................................................................10
d) Budget...............................................................................................................................11
e) Communication plan..........................................................................................................12
f) Risk management plan.......................................................................................................13
Task 2: Monitoring and managing your project........................................................................16
a) Monitor project performance.............................................................................................16
b) Report project progress.....................................................................................................16
c) Potential or actual risks......................................................................................................17
d) Making changes and adjustment to resources...................................................................17
e) Project records...................................................................................................................18
f) Close out............................................................................................................................19
Task 3: Finalize and review project...........................................................................................19
a) Finalize the project............................................................................................................19
b) Outcomes compared with actual project...........................................................................20
c) Evaluation of the project success.......................................................................................20
d) Strategies to ensure for transitioning new project.............................................................21
Bibliography..................................................................................................................................22

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Assessment part 1: Knowledge Questions
1.1 Difference between project plans and operational plans
A project plan is mainly defined as one of the essential document that is used in order to
keep the entire project on track. Within the entire project plan, It is quite necessary to determine
the goals, scope, deliverables as well as deadlines of the project (Kerzner and Kerzner 2017). On
the other hand, operational plan is mainly defined as one of the procedure that helps in planning
the strategic goals and objectives. It further helps in giving proper clear picture of how a team,
section as well as department helps in contributing to the achievement as per the goals of the
organization.
1.2 Different phases of PMOK that are outlined
The five phases of the project that are generally outlined in PMBOK are mainly listed below:
 Initiation phase
 Planning phase
 Execution phase
 Monitoring and controlling phase
 Closing
1.3 Policies, procedures and guidelines that are used by the organization
The policies, procedures as well as guidelines that are used by the organization within the
project are generally listed below:
Workplace safety policies: The organization generally utilizes workplace safety policies in
order to mitigate the damage of the lawsuits but generally helps in providing proper guidance to
the employees which general act as proper preventive measures.

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Disciplinary policies: This policy is generally utilized in order to protect the company
against the unfair dismissal or the various types of damage that is generally inflicted on the
business
Work hours and turnaround time: This policy is utilized by the organization within the
project in order to properly fostering a better culture within the company for developing better
relations with the client (Hornstein 2015).
Utilization of strategic direction: The procedures are applied by the organization within the
project for making sure that the daily activities of the project are inline and are appropriate for
the strategic goals of the organization. It is found that that it does not helps in improving the
practices of the project but also helps in creating proper culture within the company.
Utilization of processes for aligning with the resources of the company: It is found that
proper processes are generally utilized within the project in order to align the resources of the
project properly with the project resources for completing the project on time (Svejvig and
Andersen 2015).
1.4 Questions that are asked to the sponsor for clarifying objectives
The questions that are asked to the project sponsor as well as project customers for clarifying
the objectives and scope of the project are generally listed below:
 What are the requirements that are needed to be achieved for meeting project objectives?
 How much time and money is generally required for completing the project work?
 What are the resources that are required for finishing the project?

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1.5 Reason behind consulting stakeholders such as the customer, project sponsor and
project team
Yes, in the project planning phase, one needs to consult with the project stakeholders
including the customers, project sponsor as well as the project team members in order to get
proper information about the entire procedure of gathering data as well as information of the
project. Consultation with the stakeholders is generally required for properly planning as well as
designing the project in order to achieve the goals and project objectives effectively (Kaiser,
M.G., El Arbi and Ahlemann 2015).
1.6 Steps of ensuring that colleagues and team members who are associated with the
project
The steps that helps in reflecting that the stakeholders who are involved with the project are
clear about their responsibilities and roles of the project are generally listed below:
 The project stakeholders perform their roles and responsibilities effectively within the
project for completing the project work
 The stakeholders can be able to properly execute the project activities as per the initial
plan of the project (De Carvalho et al. 2015).
 The work that is performed by the project stakeholders helps in reflecting that that project
goals can be achieved successfully.
1.7 Gaining approval from the customer and project sponsor to commence project
The steps that are required to be performed by the project sponsor as well as the customers of
the project for successfully commencing the work of the project:

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Determining as well as analyzing the needs as well as requirements of the customers
 Identifying the key influencers and their needs and requirements
 Analyzing the business requirements and alternatives
 Developing proper business case as well as proper investment story
 Developing proper objectives and aim of the project
Assessment part 2: Project tasks
Task 1: Project plan
a.) Project charter
Project Name: Development of ERP System for Blach construction company
Prepared by: Project manager (Name: Please fill)
Date: 05-03-2019
Initiation The name of the project is development of ERP system in Blach
Construction company which is mainly developed by the project
manager within the assumed budget and time.
Synopsis The project mainly reflects on the Blach construction company that is
one of the commercial builder who generally helps in providing
reimbursement for approved certifications and coursework. It is
found that the organization manages its operations with the help of
paper based system and due to which the organization faces number
of problems as well as issues including misinterpretation, human

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error, inconsistency in data entry, reduction in sharing information,
improper security as well as chances of data duplication. In order to
resolve this issue, the organization wants to develop ERP system for
the organization. The main purpose of the organization to manage its
operations with the help of ERP system so that the problems that are
faced by the construction company can be resolved easily. It is found
that the development of ERP system will get completed in 2 months
by utilizing budget of around $60,000. The resources that are
generally utilized within the project include technical resources,
human resources as well as financial resources for completing the
project work within the assumed time and budget.
Purpose/
Business Need
The main purpose of the project is to develop an ERP system for the
organization “Blach construction company”. It is found that the
organization mainly uses manual system for successfully managing
the operations however due to the utilization of manual system, it
faces number of problems like misinterpretation, inconsistency,
duplication and more. For minimizing the issues and for properly
managing the operations, the organization aims to develop an ERP
system.
Product
Description and
Deliverables
The deliverables of the project are elaborated below:
 Development of ERP system
 Proper change management plan

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 Proper project plan
 End user training document
Project
Management
It is found that agile project management methodology is mainly
utilized in order to manage the development of ERP system
successfully. It is found that agile development is generally integrated
during the testing cycle that helps in reflecting that development of
ERP is tracked regularly for making sure that all activities are
executed properly. Moreover, the paper also helps in eliminating the
chances of project failure as agile methodology helps in eliminating
the risks and challenges.
Assumptions,
Constraints,
Risks
Assumptions
The assumptions include:
 Completion of project within 2 months
 All the team members will work actively for completing the
work
 The project team will follow the scope of the project properly
Constraints
The constraints of the project include:
 Inappropriate availability of time for project
 Inappropriate presence of project budget
 Chances of scope creep
 Improper management due to which rising number of project

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risks
Risks
The risks that are associated with the project mainly include:
 Improper scheduling of project budget
 Lack of project budget for completing the project
 Improper management of the project
 Inexperienced team members of the project
 Improper testing after the development of the project
Resources Financial resources: It is found that $60,000 is needed for
developing the ERP system for the organization.
Material resources: The material resources that are needed include:
 Equipment
 Supplies
 Other materials
Personnel resources: The human resources who are involved with
the project are listed below:
 Project manager
 Project planner
 IT manager
 Developer
 Risk manager

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Project manager
Project
planner
Database
manager
HR
manager
Risk
analyst Tester Technical
engineer
 HR manager
b) Project team structure
The project team structure is generally reflected below:
Figure 1: Project team structure
(Source: Created by author)

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c) Schedule
The schedule that is provided below reflects that the ERP system for the Bach
construction company will be developed within 60 days.
Figure 2: Schedule
(Source: Created by author)

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d) Budget
The budget that is needed for developing the ERP system for Blach Construction
Company is around $60,000 which is shown in the below figure:
Figure 3: Project budget
(Source: Created by author)