BSBPMG530: Project Scope Management Plan for MMI New Campus

This document presents a solution to a project management assignment focused on defining and managing the scope of a new campus project for MMI. The project involves securing premises, obtaining permits, and sourcing resources for a new campus in Sydney CBD. The solution includes project authorization activities, development of a scope management plan in collaboration with stakeholders, and addressing a case study scenario. Key deliverables include emails to the project sponsor, project authorization documents, scope management plans, and meeting minutes. The project demonstrates the ability to develop and confirm project authorization procedures, negotiate project boundaries, establish measurable project benefits, and document a comprehensive scope management plan. This resource is available on Desklib, offering students access to past papers and solved assignments for effective study and project support.

Assessment
Task 2
Manage project scope
BSBPMG530

Marking Sheet
Completed successfully
Did the student satisfactorily:
Comments
Y
N
DNS
The student has satisfactorily completed and
submitted the following:
 Email to Project Sponsor in Task 2.1A
 Project Authorisation Document in Task
2.1B
 List of changes applied to the Authorisation
Document Project in Task 2.1C
 Observation checklist in Task 2.1C
 Scope management plan in Task 2.2
 Meeting minutes in Task 2.2
 Project Authorisation Document in Task
2.3A
 Email to Project Sponsor and Project
Steering Committee in Task 2.3B
 Scope management plan in Task 2.3C
 Meeting minutes in Task 2.3C
☐ ☐ ☐
The student organised and facilitated the
meeting with the project team to develop the
project scope plan collaboratively.
The student consulted with the project sponsor
(trainer and assessor), seeking feedback on the
project scope management plan.
The student :
 Ensured that the team is clear about the
project scope
 Explained the content of the project scope
plan
 Gathered feedback and inputs from the
☐ ☐ ☐

Marking Sheet
Completed successfully
Did the student satisfactorily:
Comments
Y
N
DNS
team and the project sponsor
 Used questioning to clarify understanding
 Listened actively
 Used negotiation to achieve an agreed
outcome
Feedback in comments.
The student organised and facilitated the
meeting with the Marketing Manager and the
Marketing Officer to collaboratively develop
the project scope plan.
The student consulted with the project sponsor
(trainer and assessor), seeking feedback on the
project scope management plan.
The student :
 Ensured that stakeholders are clear about
the project scope
 Explained the content of the project scope
plan
 Gathered feedback and inputs from the
stakeholders and the project sponsor
 Used questioning to clarify understanding
 Listened actively
 Used negotiation to achieve an agreed
outcome
Feedback in comments.
☐ ☐ ☐
Demonstrated ability to:
 Develop and confirm procedures for project
authorisation with an appropriate authority
 Obtain authorisation to expend resources
 Confirm project delegations and authorities
in project governance arrangements
☐ ☐ ☐

Marking Sheet
Completed successfully
Did the student satisfactorily:
Comments
Y
N
DNS
This is evidenced by:
 Email to Project Sponsor in Task 2.1A
 Project Authorisation Document in Task
2.1B
 List of changes applied to the Authorisation
Document Project in Task 2.1C
 Observation checklist in Task 2.1C
 Project Authorisation Document in Task
2.3A
 Email to Project Sponsor and Project
Steering Committee in Task 2.3B
Demonstrated ability to:
 Identify and negotiate project boundaries
with relevant stakeholders
 Establish measurable project benefits,
outcomes and outputs
 Establish a shared understanding of desired
project outcomes with relevant stakeholders
 Document scope management plan
This is evidenced by:
 Scope management plan in Task 2.2
 Meeting minutes in Task 2.2
 Scope management plan in Task 2.3C
 Meeting minutes in Task 2.3C
☐ ☐ ☐
When collaborating with the group, the student
has actively participated in group work with a
substantial contribution that can be assessed
individually for all the requirements of this
task.
☐ ☐ ☐
Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐
Student Name:

Marking Sheet
Completed successfully
Did the student satisfactorily:
Comments
Y
N
DNS
Assessor Name:
Assessor Signature:
Date:
Table of Content
Student Declaration.........................................................................................................................................................2
Task 2 – Plan project scope..........................................................................................................................7
Task 2.1 Conduct project authorisation activities.........................................................................................................12
Task 2.2 Define project scope.......................................................................................................................................15
Task 2.3 Case Study......................................................................................................................................................20

Task 2 – Plan project scope
Task summary and instructions
What is this assessment
task about?
Refer to and read the documents saved in a separate folder:
 MMI company profile and project task
 Policies and Procedures
You have been recently engaged by XYZ Pty Ltd trading as MMI as a
Project Manager (PM) to develop and implement a project to open a new
campus in Sydney (refer to MMI strategic objectives).
 The Board of Directors (BoD) has allocated 3 million dollars to the
project.
 Project duration: 1 year.
 You can employ four new staff members to be part of the project team
for its duration. Source the rest of the project team from existing MMI
personnel (flexible work arrangements will be needed)
The project includes:
 Finding premises in Sydney CBD ( 800-1000 square metres, onsite
parking for staff, natural light)
Ideally, there will be enough room for 5-7 classes, one meeting
room, one computer lab, 1 x student kitchen, student lounge, 1 x
staff kitchen, three offices for staff, toilet facilities
 Rent the premise
 Obtain necessary permits
 Source architect and building company
 Source and buy furniture and equipment

Task summary and instructions
 Liaise with the architect and building company
The project steering committee is composed of:
 Mr Eli Brown – Non-executive Director
 Mr Leonard Black - CFO
 Academic Manager (Jacob Graham)
The project sponsor is Taylor Varin (Client Service Manager), played by
the trainer and assessor.
You will have to:
 Determine the project requirements
 Work in collaboration with pertinent stakeholders
 Scope the project
 Cost and resource the project
 Develop the project plan
 Execute the project
 Finalise the project
Each unit covered in your Diploma of Project Management will address a
part of the project:
 Scope
 Time
 Quality
 Cost
 Human Resources
 Information system and communication
 Risk
 Project Integration
 Communicate with influence

Task summary and instructions
 Facilitate continuous improvement in project work
 Develop project workplace policy and procedures for sustainability
 Lead and manage project team effectiveness
BSBPMG530 addresses project scope.
Having a clear vision of the project and its structure will help you plan and
implement it in simulated work conditions.
Your trainer and assessor will provide support and mentorship in the role of
Project Sponsor (PS).
You will work in a project team of max four students. You will both lead the
team and be a part of it to experience different project roles in the simulated
work environment, project manager being the main one.
Take turns playing the role of PM when the task requires project team
collaboration. The trainer and assessor will observe project work and provide
feedback on the Marking Sheet.
Form or join a project team (3-4 students in the team).
Document the name of the students in the table below:
Student Name
Student Name
Student Name
Student Name
You will collaborate with the project team in a simulated work environment
to carry out the responsibility of your role as a PM relevant to scope
management.

Task summary and instructions
Although you will lead and collaborate with the project team, your
assessment's work must be individual, and it will be marked as such.
Please note that the performance evidence for this unit of competency
requires you to demonstrate the ability to manage project scope on at least
two occasions. This assessment has been designed to meet that requirement.
This task comprises of the following assessment methods:
o Product-based ☒
o Direct observation of Role-Play ☒
o Case Study ☒
o Other (specify) ☐
It has been designed to evaluate your ability to/competency in:
 Develop and confirm procedures for project authorisation with an
appropriate authority
 Obtain authorisation to expend resources
 Confirm project delegations and authorities in project governance
arrangements
 Identify and negotiate project boundaries with relevant stakeholders
 Establish measurable project benefits, outcomes and outputs
 Establish a shared understanding of desired project outcomes with
relevant stakeholders
 Document scope management plan
Your assessor will be looking for demonstrated evidence of your competency
in the above.
You are required to address the following:
 Task 2.1 Conduct project authorisation activities
o Develop and confirm project authorisation activities
o Complete a project authorisation document
 Task 2.2 Define project scope
o Develop a project scope management plan in collaboration with the
project team and relevant stakeholders

Task summary and instructions
 Task 2.3 Case Study
o Confirm project authorisation following procedures
o Develop a project scope management plan in collaboration with
relevant stakeholders
Although the assessment requires group collaboration to simulate a work
environment, the assessment submission is individual, and it will be marked
as such.
What do I need to do to
complete this task
satisfactorily?
 submit the completed assessment tasks, according to instructions,
 complete the tasks with sufficient detail and present them in a
professional manner,
 use your own words and reference sources appropriately,
 meet the word count where required,
 use the scenario provided,
 use the templates provided where required,
 for your performance to be deemed satisfactory in this assessment task
you must satisfactorily address all of the assessment criteria,
 if part of this task is not satisfactorily completed you will be asked to
complete further assessment to demonstrate satisfactory performance.
Specifications You must deliver/participate in:
 Meeting with the steering committee and project sponsor in week 3 of
class
 Meeting with the project team in week 4 of class
 Meeting with the Marketing Manager and the Marketing Officer in week
4 of class
You must submit to GOALS
 Email to Project Sponsor in Task 2.1A
 Project Authorisation Document in Task 2.1B
 List of changes applied to the Authorisation Document Project in Task
2.1C
 Observation checklist in Task 2.1C
 Scope management plan in Task 2.2
 Meeting minutes in Task 2.2
 Project Authorisation Document in Task 2.3A
 Email to Project Sponsor and Project Steering Committee in Task 2.3B
 Scope management plan in Task 2.3C

Task summary and instructions
 Meeting minutes in Task 2.3C
Resources and equipment • Computer with Internet access
• Access to Microsoft Office suites or similar software
• Learning material
• Scenario for assessment as provided
• Appendices as provided
• Relevant policies and procedures as provided
• Templates as provided
Re-submission
opportunities
You will be provided feedback on your performance by the Assessor. The
feedback will indicate if you have satisfactorily addressed the requirements
of each part of this task. If any parts of the task are not satisfactorily
completed, the assessor will explain why, and provide you written feedback
along with guidance on what you must undertake to demonstrate satisfactory
performance. Re-assessment attempt(s) will be arranged at a later time and
date. You have the right to appeal the outcome of assessment decisions if
you feel that you have been dealt with unfairly or have other appropriate
grounds for an appeal. You are encouraged to consult with the assessor prior
to attempting this task if you do not understand any part of this task or if you
have any learning issues or needs that may hinder you when attempting any
part of the assessment.
Complete the following activities:
Task 2.1 Conduct project authorisation activities
A) Project authorisation procedures

The HR Manager has informed you that there will be an addition to the project authorisation procedures (Project
Management policy) that requires the Project Manager to complete a Project Authorisation Document for
approval by the project steering committee.
The HR Manager suggests that you should be the one to write a brief paragraph with the additional procedures to
include in the Project Management policy.
Write an email to the project sponsor to:
 Confirm that you agree with the use of the Project Authorisation Document
 Include a draft paragraph with the additional procedures to be added to the Project Management Policy, and
ask the project sponsor to review it for approval
 Ask the project sponsor to send you a copy of the Project Authorisation Document for completion
 Ask to set up a meeting with the project steering committee to present the Project Authorisation Document
for approval
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like)
style.
(100-150 words)
Write the email using the template below (Template 1).
Template 1 -Email
Email to Project Sponsor
To: Project sponsor (mail ID)
Cc: Project manger (mail ID)
Bcc:
Subject: Agreeing and addressing addition in project authorisation document.
Date email is sent: 21/11/2021
Attachments:
I have reviewed the project authorisation document, and I agree with the same. However, as a HR manger, I
believe that are some procedures to be added in this document. This document must include the risks and the
strategies to mitigate these risks is very important for the team members to understand and look after each of
risks that can cause harm to the project.
Looking forward for your approval on these changes in the document.
Also, I would like to have a copy of project authorisation document to the complete the same from my side. I
would like to conduct a meeting along with the project steering committee for the purpose of gaining their
approval for project authorisation document.
With regards,