BSBPMG540 Manage Project Integration: Project Management Analysis

This document presents a detailed solution to a project integration management assignment, covering various aspects of the project lifecycle. It begins with an introduction to project governance models, including advisory, cooperative, management team, and policy board models, and discusses the project management cycle, including initiation, planning, execution, and closure phases. The assignment further explores methodologies like Agile, Waterfall, and Prince2. It includes essential project documents such as project charters, management plans, and risk registers. The solution then dives into the requirements of project initiation, including stakeholder analysis, governance structures, and contract management. It also details project execution strategies, including communication plans, status reports, and change management procedures. The assignment concludes with project finalization, including closure reports, budget monitoring, and project evaluation. The provided solution covers all four assessment tasks, offering a comprehensive guide to managing project integration effectively, including project preparation, execution, and evaluation, along with relevant documents like project charters, management plans, and status reports.

MANAGEMENT
PROJECT
INTEGRATION

Table of Contents
INTRODUCTION......................................................................................................................7
MAIN BODY.............................................................................................................................7
TASK 1......................................................................................................................................7
Presenting project governance model....................................................................................7
Project management cycle.....................................................................................................8
Methodology related to project management........................................................................8
Documents required for project management.......................................................................9
Organizational documents...................................................................................................10
TASK 2....................................................................................................................................11
PART A....................................................................................................................................11
Requirements of Project Initiation.......................................................................................11
Methodology........................................................................................................................11
Relationship among project and wider organisational strategies........................................11
Client Details.......................................................................................................................11
Internal and external stakeholders.......................................................................................11
Governance structure...........................................................................................................11
Contract...............................................................................................................................11
Charter Document................................................................................................................12
Email....................................................................................................................................13
Project management plan.....................................................................................................14
Quality Plan.........................................................................................................................18
Human resource plan...........................................................................................................18
Project communication plan................................................................................................19
Risk Register........................................................................................................................19
Project monitoring and controlling......................................................................................20
Issue register........................................................................................................................20
Change management procedure...........................................................................................21
Record management............................................................................................................21
Finalisation activities...........................................................................................................21
Organizational policy related with project..........................................................................21
Part B........................................................................................................................................21
Project execution......................................................................................................................21

Part B........................................................................................................................................22
Project execution......................................................................................................................22
Project Strategy....................................................................................................................22
Email to concerned stakeholders.........................................................................................23
Internal environment report.................................................................................................23
Project status report.............................................................................................................24
Presenting project Status report 2........................................................................................24
Finding regarding reopening of store..................................................................................24
Email....................................................................................................................................25
Project plan..........................................................................................................................25
Part C Project Finalisation........................................................................................................25
Project closure report...........................................................................................................25
Budget and Plan of monitoring................................................................................................27
Part D: Project Evaluation.......................................................................................................29
Part D: Project Evaluation.......................................................................................................29
Project planning and design.................................................................................................29
Execute project in a work environment...............................................................................29
Manage project control........................................................................................................30
TASK 3....................................................................................................................................32
PART A: PROJECT PREPAPARTION AND PLAN OF PROJECT MANAGEMENT.......32
Project Charter.....................................................................................................................32
Function..................................................................................................................33
Name......................................................................................................................33
Role........................................................................................................................33
Approved by:..........................................................................................................33
Project financier.....................................................................................................33
Date........................................................................................................................33
Approved by:..........................................................................................................34
Project executive....................................................................................................34
Date........................................................................................................................34
2. Project management plan.................................................................................................34
3. Email................................................................................................................................39
PART B: PROJECT EXECUTION.........................................................................................40
1. Project strategy................................................................................................................40

2. Email................................................................................................................................41
3. Email to project team and external consultants...............................................................42
4. Project status report.........................................................................................................42
5...........................................................................................................................................44
6. Updated project plan........................................................................................................44
PART C....................................................................................................................................45
Project Closure Report.........................................................................................................45
1 Executive Summary..............................................................................................................45
1.1 Background....................................................................................................................45
1.2 Reason for Closure of Project........................................................................................45
1.3 Highlights and Innovations............................................................................................45
1.4 Summary of Recommendation......................................................................................45
2 Project Performance..............................................................................................................46
2.1 Performance against Objectives....................................................................................46
2.2 Performance against results...........................................................................................46
2.3 Performance against Outputs.........................................................................................46
2.4 Performance against Schedule.......................................................................................46
2.5 Performance against Budget..........................................................................................46
2.6 Recommendations.........................................................................................................46
3.1 What Worked Well?......................................................................................................46
3.2 What can be improved?.................................................................................................46
3.3 Recommendations.........................................................................................................46
4.1 Recommendations.........................................................................................................47
Budget Monitoring and Review Plan.......................................................................................47
Draft the email to steering committee.................................................................................50
Project Evaluation Report....................................................................................................50
TASK 4....................................................................................................................................52
Part A Project preparation and project management plan........................................................52
PROJECT CHARTER.........................................................................................................52
Project will consist of details regarding use of the digital marketing for expanding
business..................................................................................................................53
Project management plan.....................................................................................................54
Quality Management Plan......................................................................................................55
Project human resources plan consisting roles and responsibilities.........................................57

Project procurement management plan consisting RFT/RFP and SOW for at...................59
Project monitoring, control, and evaluation tools................................................................61
Issues register......................................................................................................................61
Change and record management..........................................................................................62
Finalisation activities...........................................................................................................62
Organisational policies and procedures applicable to the project.......................................62
list of project initiation documents......................................................................................62
E- mail.................................................................................................................................62
Part B Project execution...........................................................................................................63
Particular..................................................................................................................................64
Week 1......................................................................................................................................64
Week 2......................................................................................................................................64
Week 3......................................................................................................................................64
Recruitment expert...................................................................................................................64
Choosing better e-commerce website......................................................................................64
Approval of concerned stakeholders........................................................................................64
Identification of risk & issues.................................................................................................64
Email to the external consultant..........................................................................................65
Status report.........................................................................................................................65
Email to the steering community.........................................................................................66
Part C Project finalisation.........................................................................................................67
Executive Summary.................................................................................................................67
Background..........................................................................................................................67
Reason for Closing the Project............................................................................................67
Highlights and Innovations..................................................................................................67
1.4 Summary of Recommendations.....................................................................................67
2.1 Performance against Objectives....................................................................................67
.2.2 Performance against Outcomes....................................................................................67
2.3 Performance against Outputs.........................................................................................68
2.4 Performance against Schedule.......................................................................................68
2.5 Performance against Budget..........................................................................................68
2.6 Recommendations.........................................................................................................68
3.1 What Worked Well?......................................................................................................68
What can be improved?.......................................................................................................68

Recommendations...............................................................................................................68
4 Closure Activities..................................................................................................................68
4.1 Recommendation...........................................................................................................69
Budget Monitoring and Review Plan..................................................................................69
REFERENCES.........................................................................................................................71

INTRODUCTION
MAIN BODY
TASK 1
Presenting project governance model
Project governance is the collection of processes and rules that assist in managing the
project (Amirtash, Jalal and Jelodar, 2021). It communicates the various tasks of the
organisation and also tells the person who is responsible for the particular action. n relation to
the case study of John Reading, the below mentioned 4 models are discussed so that the
objectives of the project can be achieved effectively.
 Advisory model: This model is very conventional and it is seen in the today's world.
It is a style of non-profit governance which involves various persons making
decisions (Dohe and Pike, 2018). The associates of an advisory board do not have
much power in the process of decision-making. All the decisions are impacted by the
CEO as it provides and offers relevant advice in relation to the bad decisions
previously taken
 Cooperative Mode: It is related to the democracy which is very essential in making
decisions. The cooperative board involves the members making sensible decisions by
giving equal contribution in the decision making process.
 Management team model: It is considered one of the most popular model which best
suites the small and medium sized organisations. The administration of the board
takes help from the management structures of the corporates. John Ltd will be able to
divide its business units in various departments like Event Planning, Fundraising,
Marketing and HR.
 Policy Board Model: This model was developed by John Carver in the year 1990.
This model focuses on giving total control of power and authority to the CEO of the
organisation. This allows the management of the business to gain full control over the
operations and working of the company (Eldridge, 2018).

Project management cycle
The Project management cycle is a framework which plans the activities which will
provide assistance to the project executives in completing the projects successfully. The steps
of project management help in planning and organising the project without much difficulties
(Jain and Jain, 2021). The stages are discussed below:
 Initiating: It is the first and foremost phase which defines the project at a broad level
in relation to what is to be done and achieved for making the project successful. It
involves identification of various stakeholder’s objectives and deliverables which are
essential aspect of the project. John Ltd is a retail book organisation and is trying to
make upgradations by establishing cafe for attracting large number of consumers
(Jebrin, 2018).
 Planning: This stage begins when the project receives a green signal in the phase of
initiation. It focuses on laying down the roadmap of the project which requires
complete diligence. It defines the work which needs to be done and figuring out the
ways to achieve it.
 Execution: This stage involves carrying out the tasks that are identified in the project
plan. The planning is turned into actions in this phase. The essential outcomes are the
different variables that are aligned to the defined project plan. The teams are assigned
work on the basis of the available resources.
 Closure: It is the final stage of the project management life cycle which shows the
end of the project and final delivery of the deliverables of the project (Kolomiiets and
Morozov, 2020). The project receives an approval from the stakeholders regarding the
completion of the project.
Methodology related to project management
Methodology is a framework of methods and principles for doing something which will be
used to produce the structure of the project (Pletneva and Noskova, 2021).
 Agile: It is the mostly used method of project management and it is best for the
complex projects. This is a way for managing the project by dividing the tasks into

various phases. It also involves regular collaboration with the stakeholders which
leads to continuous enhancement at each stage.
 Waterfall methodology: It is considered a linear approach where the requirements of
both the customer's and stakeholders are collected in the starting of the project. After
that, a proper plan is developed to fulfil the requirements. As the name suggests, each
phase of the project cascades the next which forms a waterfall like structure. There is
one drawback also of this method is that all the tasks and activities are related to each
other.
 Prince 2 methodology: It is the methodology which mainly pays attention on the
organisation and control. It is an extremely linear and process based project
management method which makes it a very useful technique. This method helps in
enhancing the quality of the finished products, maintains the compliances and boost
the morale of the whole team. It also provides various benefits such as executives of
John Ltd can learn from the earlier mistakes while enhancing their skills and
knowledge.
Documents required for project management
It is very essential for the companies to formulate proper paperwork and
documentations in today's world. It helps in recording the tasks on a regular basis which
results in maintaining transparency and achievement of objectives of the project.
 Project charter: It is a document which is prepared between the parties and it is
created for maintaining a formal defining a specific task. There are various elements
which are to be considered such as name of the project, scope and the goals along
with potential constraint and solutions.
 Project management plan: It is related to the policies and strategies which are
needed for properly managing the project. It also includes the various aspects such as
cost involved, scope and the timeline.
 Project work plan: It is a document which is prepared for creating guidelines for the
project. It focuses on detailed analysis related to the members of team, time duration
and cost required.

 Project risk plan: It is related to the identification of the risks which can arise in
implementation of the project plan. The risk register is prepared to find out the
essential issues.
 Quality Assurance plan: It is the document which involves the plan for ensuring the
quality of the tasks on each stage of project. It also states that the standard quality is
maintained.
Organizational documents
 Progress report: It is very essential for informing the stakeholders about the
progress of the project along with the budget and time required.
 Change request log: This is an essential document which helps the organisations in
saving the time and money of the members of company and the stakeholders.

TASK 2
PART A
Requirements of Project Initiation
Framework
The Agile Project management framework has been opted for completing the desired
project. It has been opted as it effectively corporates the conventional aspect of the project
management with the modern needs within scope of project.
Methodology
Agile project management methodology is being opted as it is not rigid like the
waterfall but not advance such as Prince 2.
Relationship among project and wider organisational strategies
Firms objective is to enhance the profit by adapting with the trends of new market and
projects objectives is for expanding cafe so big consumer can be attracted.
Client Details
The organization is looking for young adults specifically and teenager for targeting as it
will be opening cafe.
Internal and external stakeholders
Owners, employees are the internal stakeholders directly involved in making of
strategy and decision making of operations.
Governance structure
Firm will be making use of the centralized model of governance of project management
in which the information flow and decision is followed by the higher authorities to low
such as stakeholders and team(Diklic2018).
Contract
Supplier contract
CB company
North area, street 13, UK
Contact number: +2145
Email: CB Company @gmail.com. Date: 9/8/22
Dear Sir,
Supply of the woods furniture
Following tender for supply of the woods furniture to Mr. Johan reading, we are pleased to

confirm our intention for awarding this contract to you.
Please remember to include reference number for future communication related to this
contract.
Yours faithfully,
Charter Document
Project name: Enhancing revenue of the firm
Project Description: By using the digital marketing.
Business case: Supporting companywide objective of:
 Increasing
 Sales by 10% this quarter
Project Deliverables:
 Enhancing sales of firm by using the digital tools.
 Expansion of the firm for attracting consumers.
Project benefits:
 Boost reputation.
 Lead Generation
 Resource which may be used for continue to promote
Project risk:
 Technical challenges
 Lack of professionals in the team.
Project Budget:
Not exceed £50,000.
Project organizational Structure
Function Name Role
Clear assignment of the task Johan Stave Project financier
Acceptance of the project
part and entire result
Mariyah Steering group
Operational management Tom Holland Project executive
Contributing to the technical David lean Contribution to technical