BSBWHS401 Implement and Monitor WHS Policies, Procedures, Programs

This assignment solution addresses the implementation and monitoring of Workplace Health and Safety (WHS) policies, procedures, and programs to meet legislative requirements (BSBWHS401). It covers various aspects such as obligations of employees, supervisors, and managers, methods for providing WHS information, workplace information systems for risk management, and the hierarchy of control. The document also identifies relevant acts, standards, and codes of practice, discusses the establishment of health and safety committees, and emphasizes the importance of a collaborative approach to managing occupational health and safety. Practical instances of delivering training, incident reporting, and key content for emergency evacuation procedures are also included, along with a risk audit form, a risk assessment, and a case study on safety training needs. The solution is designed to provide comprehensive insights into maintaining a safe and healthy work environment, and you can find similar resources on Desklib.

BSBWHS401
IMPLEMENT AND MONITOR WHS POLICIES, PROCEDURES
AND PROGRAMS TO MEET LEGISLATIVE REQUIREMENTS

Contents
Assessment 1.........................................................................................................................................3
Assessment 2.........................................................................................................................................8
Assessment 3.......................................................................................................................................13
Assessment 4.......................................................................................................................................17
Assessment 5.......................................................................................................................................20
References...........................................................................................................................................23

Assessment 1
QUESTION 1
Access the current WHS legislation in your State or Territory and describe the
obligations of each of the parties below:
Employees – All the employees are needed to do their complete health test, for their own
self and their families. They are also bound to do regular check up of the whole body and
have a certificate to maintain their health and safety.
Supervisors – All supervisors are advised to do their regular check up and make sure that
while the team is following the instructions and having regular checkups and maintaining the
safety measures while going towards the types of equipment to work on.
Managers/business owners- They must make proper safety and management measures to
make sure the team is maintaining the full tenure of safety and security; they must do regular
audits to maintain the health and safety (Puplampu, & Quartey, 2012).
Few legislation can be stated as under-
 Work Health and Safety Act 2012
 Statutory review of the Work Health and Safety Act 2011 (NSW)
 Work Health and Safety (National Uniform Legislation) Regulations (NT)
QUESTION 2
How would you provide WHS information (obligations, policies and procedures) to staff
in your workgroup and how will you manage adherence to associated policies and
procedures?
All the policies should be written in a proper form and rules and regulations must be
discussed with the top management and sent to the team in the form of emails, pamphlets,
and small workshops.
QUESTION 3
What are workplace information systems employed in workplaces to help control and
manage work risks and hazards? Identify at least five.

 Mails
 Audits
 Surprise visits
 Alarms
 Security guards at each risk level (Floyde, et.al 2013)
QUESTION 4
In the area of WHS risk management, define the hierarchy of control and describe how
you would use these control measures.
The control measure must follow from basic to the extreme levels. They should start from
basic security checks like checking the protective measure and gears worn by the team, then
guard should check the requirements, basic alarms and detectors to check any unacceptable
thing then finally terminating the individual who doesn’t follow the process (Floyde, et.al
2013)
QUESTION 5
Aside from the WHS Act, identify at least three other acts, standards or codes of
practice that guide your actions in relation to workplace safety.
 Work Health and Safety (Abrasive Blasting) Code of Practice 2015
 Work Health and Safety (Confined Spaces) Code of Practice 2015
 Work Health and Safety (Construction Work) Code of Practice 2015
QUESTION 6
In your state or territory, when are organisations required to establish a health and
safety committee? Explain your answer.
Mostly those organizations are required to take safety measures that have big and dangerous
industries and people working close to them. This will make them highly potential to
hazardous risks that can be due to the toxic chemicals used or do the big blades and gears in
touch with the people. They are required to make strong measure to avoid the risks in future
(Puplampu, & Quartey, 2012).
QUESTION 7

True or false? ”Health and safety representatives do not require formal training; they
simply use common sense when making decisions.” Explain your answer
False, Health expert definitely requires some sort of formal training that will help them
understand the basic requirements of the industry, the type of working conditions and then
going forward to analyze the resources and making the employees trained enough to deal
with the issues themselves (Dwomoh, et.al. 2013).
QUESTION 8
True or false? “Once health and safety policies and procedures have been written, they
should never be altered, even if they are ambiguous and confusing.” Explain your
answer.
False, the policies can always be altered in order to meet the new demands and supplies of the
industry. They can be changed any number of times as per the needs.
QUESTION 9
Apart from the legislative requirements, describe in your own words why you believe it
is important for organisations to adopt a collaborative and consultative approach to
managing occupational health and safety.
It is always required for the management to maintain the health and safety of the employees
in order to keep them safe and healthy to maintain a healthy and safe work environment for
the employees. This will increase the productivity as well of the employees (Dwomoh, et.al.
2013).
QUESTION 10
How would you suggest that organisations who are not required to establish a health
and safety committee, undertake the following?
a) Provide information to work for teams on identified hazards and risks.
They give regular notices and mails to make them understand the potential hazards.

b) Record and address safety issues raised by staff.
They are recorded by the senior management of the team and then they are reviewed by
them occasionally.
c) Communicate to staff members the outcomes of issues raised.
Through periodic meetings and notices from the senior management.
QUESTION 11
Describe two (2) instances where you have personally delivered training or coaching to
colleagues or team members in the area of workplace health and safety. In your
description please include:
a) The training/coaching need and how it was identified
The basic training to maintain the safety by wearing safety gears, it was identified through a
serious incident that happened earlier.
b) The approach is taken to deliver the training/coaching
Through the proper seminar, audio and video methods were used to do so.
c) The outcome.
The risk of safety reduced to 50% and health by 30%.
QUESTION 12
a) When should incident and accident forms be completed, and how do these records
contribute to the identification and possible prevention of workplace incidents and
accidents?
They should be completed immediately and reviewed by the senior team members. They
contribute to the learning’s to the next generation and the industry will take protective
measures for the same eventually.
b) What other WHS records should be kept (List at least three).
 Accidental Records
 Health Records
 Feedback and actions are taken for above two.
QUESTION 13

Consider the need for a fire and emergency evacuation procedure in a workplace.
Identify the key content you believe should be included.
The key contents for fire evacuation should be fire evacuation staircase, security alarm, fire
control team, set procedures, training every month to avoid the stampede at the emergency
times.
QUESTION 14
Explain how you keep up to date with changes to WHS legislation, WHS policies and
procedures and other WHS matters.
 Keeping the continuous eye over the system fields and the changes declared by them
 Meeting with the officials to know the upcoming changes
 Giving regular feedbacks.
QUESTION 15
Sometimes it is not possible to eliminate all risk. What action should be taken to report
residual risk?
 Taking basic protective measures to eliminate the issues
 Recording the cause of the issues and making a procedure for the same, if that has not
been made till now.
 Seniors should proactively take care of their team and deal with the issues regularly to
avoid any discrepancies in future (Puplampu, & Quartey, 2012).

Assessment 2
Risk Audit Form 1
Student Name:XYZ Date of audit:26/05/2018
Hazard Identification
Use this space to identify and record a range of hazards
Description of hazard Associated risk Person/s at risk
Toxic chemical secretion Respiratory problems Dealing directly with the high
risk components
High heat emission Burning and fatigue Directly putting material in
the machinery
Heavyweight equipment Fracture, muscle pull, death People doing transportation
and shifting of the materials.
Travel risk Accidents and security for
women
Women employees and all
those who work in shifts
High light exposure Vision impairment Those who work under sharp
light continuously for a long
time.
Packing and stamping Lifelong disability Those who handle high duty
packing’s and strong packing
materials.

Risk Assessment
Select one hazard from the list above, and undertake a risk assessment
Existing control measures (if any)
Likelihood: (circle one):
very likely likely unlikely very unlikely
Consequence (circle one)
extreme major moderate minor
Risk rating (use Risk Priority Chart below)
a b c d e
Risk priority chart
Possible control options
 Provide appropriate training
 Take safety measures
 Use good quality products
 Try to make technology according to reduce the emission level.
Preferred control options (and why)
Likelihood
Consequences
E Insignificant
D
Minor
C
Moderate
B
Major
A
Catastrophic
Almost certain Medium Medium High High Extreme
Likely Medium Medium Medium High Extreme
Possible Low Medium Medium High High
Unlikely Low Low Medium Medium High
Rare Low Low Medium Medium Medium

 Safety gears
 Periodic reviews
 Periodic medial camp
 Immediate work on the serious issues
Risk control
 Safety gear
 Medical check-ups
 Feedback to the management
 Periodic surveys and workshops
 Advanced technology used
 Seminar to the team
 Seminars to the senior members
Implementation Plan
Control option (refer to the hierarchy of control)
The control option that is most accurate in this situation is to provide good health check up
and periodic medical camps to deal with the issue as and when required. Working on the
feedbacks periodically and providing insurance to the employees along with medical benefits.
Associated activities
Workshops should be taken to understand the issues being faced by the workers in their own
words; moreover the same should be discussed with the people of higher management. They
should be given the training to perform from time to time in order to give them updated
technology and techniques to work upon. Time schedule should be made in order to work
upon the whole system and take proper feedback and work upon that feedback
Resource requirements
 Training material
 Medical team
 Management support

 Periodic feedback
 Review of the work.
 Expert team
 Employee participation
People/person responsible
 Human resource manager
 Senior management
 Reporting manager
 Medical team
 Finance team
 Training manager
 Supply chain manager
 Production manager

Proposed implementation date
The propped implementation date should be on 1st June'2018
Residual risk – list any residual risk following risk control
Even after taking all the protective measures there are always certain residual risks that come
along, they may be due to the fact that the industry is vulnerable to many potential risks and
associated things. Even after taking all the measures in toxic waste and gas management it is
found that some of the employees are still under the risk to have more exposure to the gases
as compared to others.
Residual risk – management and reporting
The risk management should be taken care of previously making certain policies and certain
measures to measure the risk level. This can be done by periodic checking of the resources
and then consecutively manage the resources and make refresher policies to do so. The
feedback should be immediately worked upon. The feedback should be taken to the senior
manager and they should provide full support to the affected employees through money,
insurance and all needed features.
Scheduled review date
The review date to review the above-mentioned policies should be taken at least after 1
month, thus the review should be on 1st July'2018.