BSBWHS401 Implement and Monitor WHS Policies, Procedures, Programs

This assignment solution addresses the implementation and monitoring of Workplace Health and Safety (WHS) policies, procedures, and programs to meet legislative requirements (BSBWHS401). It covers various aspects such as obligations of employees, supervisors, and managers, methods for providing WHS information, workplace information systems for risk management, and the hierarchy of control. The document also identifies relevant acts, standards, and codes of practice, discusses the establishment of health and safety committees, and emphasizes the importance of a collaborative approach to managing occupational health and safety. Practical instances of delivering training, incident reporting, and key content for emergency evacuation procedures are also included, along with a risk audit form, a risk assessment, and a case study on safety training needs. The solution is designed to provide comprehensive insights into maintaining a safe and healthy work environment, and you can find similar resources on Desklib.

BSBWHS401
IMPLEMENT AND MONITOR WHS POLICIES, PROCEDURES
AND PROGRAMS TO MEET LEGISLATIVE REQUIREMENTS

Contents
Assessment 1.........................................................................................................................................3
Assessment 2.........................................................................................................................................8
Assessment 3.......................................................................................................................................13
Assessment 4.......................................................................................................................................17
Assessment 5.......................................................................................................................................20
References...........................................................................................................................................23

Assessment 1
QUESTION 1
Access the current WHS legislation in your State or Territory and describe the
obligations of each of the parties below:
Employees – All the employees are needed to do their complete health test, for their own
self and their families. They are also bound to do regular check up of the whole body and
have a certificate to maintain their health and safety.
Supervisors – All supervisors are advised to do their regular check up and make sure that
while the team is following the instructions and having regular checkups and maintaining the
safety measures while going towards the types of equipment to work on.
Managers/business owners- They must make proper safety and management measures to
make sure the team is maintaining the full tenure of safety and security; they must do regular
audits to maintain the health and safety (Puplampu, & Quartey, 2012).
Few legislation can be stated as under-
 Work Health and Safety Act 2012
 Statutory review of the Work Health and Safety Act 2011 (NSW)
 Work Health and Safety (National Uniform Legislation) Regulations (NT)
QUESTION 2
How would you provide WHS information (obligations, policies and procedures) to staff
in your workgroup and how will you manage adherence to associated policies and
procedures?
All the policies should be written in a proper form and rules and regulations must be
discussed with the top management and sent to the team in the form of emails, pamphlets,
and small workshops.
QUESTION 3
What are workplace information systems employed in workplaces to help control and
manage work risks and hazards? Identify at least five.

 Mails
 Audits
 Surprise visits
 Alarms
 Security guards at each risk level (Floyde, et.al 2013)
QUESTION 4
In the area of WHS risk management, define the hierarchy of control and describe how
you would use these control measures.
The control measure must follow from basic to the extreme levels. They should start from
basic security checks like checking the protective measure and gears worn by the team, then
guard should check the requirements, basic alarms and detectors to check any unacceptable
thing then finally terminating the individual who doesn’t follow the process (Floyde, et.al
2013)
QUESTION 5
Aside from the WHS Act, identify at least three other acts, standards or codes of
practice that guide your actions in relation to workplace safety.
 Work Health and Safety (Abrasive Blasting) Code of Practice 2015
 Work Health and Safety (Confined Spaces) Code of Practice 2015
 Work Health and Safety (Construction Work) Code of Practice 2015
QUESTION 6
In your state or territory, when are organisations required to establish a health and
safety committee? Explain your answer.
Mostly those organizations are required to take safety measures that have big and dangerous
industries and people working close to them. This will make them highly potential to
hazardous risks that can be due to the toxic chemicals used or do the big blades and gears in
touch with the people. They are required to make strong measure to avoid the risks in future
(Puplampu, & Quartey, 2012).
QUESTION 7

True or false? ”Health and safety representatives do not require formal training; they
simply use common sense when making decisions.” Explain your answer
False, Health expert definitely requires some sort of formal training that will help them
understand the basic requirements of the industry, the type of working conditions and then
going forward to analyze the resources and making the employees trained enough to deal
with the issues themselves (Dwomoh, et.al. 2013).
QUESTION 8
True or false? “Once health and safety policies and procedures have been written, they
should never be altered, even if they are ambiguous and confusing.” Explain your
answer.
False, the policies can always be altered in order to meet the new demands and supplies of the
industry. They can be changed any number of times as per the needs.
QUESTION 9
Apart from the legislative requirements, describe in your own words why you believe it
is important for organisations to adopt a collaborative and consultative approach to
managing occupational health and safety.
It is always required for the management to maintain the health and safety of the employees
in order to keep them safe and healthy to maintain a healthy and safe work environment for
the employees. This will increase the productivity as well of the employees (Dwomoh, et.al.
2013).
QUESTION 10
How would you suggest that organisations who are not required to establish a health
and safety committee, undertake the following?
a) Provide information to work for teams on identified hazards and risks.
They give regular notices and mails to make them understand the potential hazards.

b) Record and address safety issues raised by staff.
They are recorded by the senior management of the team and then they are reviewed by
them occasionally.
c) Communicate to staff members the outcomes of issues raised.
Through periodic meetings and notices from the senior management.
QUESTION 11
Describe two (2) instances where you have personally delivered training or coaching to
colleagues or team members in the area of workplace health and safety. In your
description please include:
a) The training/coaching need and how it was identified
The basic training to maintain the safety by wearing safety gears, it was identified through a
serious incident that happened earlier.
b) The approach is taken to deliver the training/coaching
Through the proper seminar, audio and video methods were used to do so.
c) The outcome.
The risk of safety reduced to 50% and health by 30%.
QUESTION 12
a) When should incident and accident forms be completed, and how do these records
contribute to the identification and possible prevention of workplace incidents and
accidents?
They should be completed immediately and reviewed by the senior team members. They
contribute to the learning’s to the next generation and the industry will take protective
measures for the same eventually.
b) What other WHS records should be kept (List at least three).
 Accidental Records
 Health Records
 Feedback and actions are taken for above two.
QUESTION 13

Consider the need for a fire and emergency evacuation procedure in a workplace.
Identify the key content you believe should be included.
The key contents for fire evacuation should be fire evacuation staircase, security alarm, fire
control team, set procedures, training every month to avoid the stampede at the emergency
times.
QUESTION 14
Explain how you keep up to date with changes to WHS legislation, WHS policies and
procedures and other WHS matters.
 Keeping the continuous eye over the system fields and the changes declared by them
 Meeting with the officials to know the upcoming changes
 Giving regular feedbacks.
QUESTION 15
Sometimes it is not possible to eliminate all risk. What action should be taken to report
residual risk?
 Taking basic protective measures to eliminate the issues
 Recording the cause of the issues and making a procedure for the same, if that has not
been made till now.
 Seniors should proactively take care of their team and deal with the issues regularly to
avoid any discrepancies in future (Puplampu, & Quartey, 2012).

Assessment 2
Risk Audit Form 1
Student Name:XYZ Date of audit:26/05/2018
Hazard Identification
Use this space to identify and record a range of hazards
Description of hazard Associated risk Person/s at risk
Toxic chemical secretion Respiratory problems Dealing directly with the high
risk components
High heat emission Burning and fatigue Directly putting material in
the machinery
Heavyweight equipment Fracture, muscle pull, death People doing transportation
and shifting of the materials.
Travel risk Accidents and security for
women
Women employees and all
those who work in shifts
High light exposure Vision impairment Those who work under sharp
light continuously for a long
time.
Packing and stamping Lifelong disability Those who handle high duty
packing’s and strong packing
materials.

Risk Assessment
Select one hazard from the list above, and undertake a risk assessment
Existing control measures (if any)
Likelihood: (circle one):
very likely likely unlikely very unlikely
Consequence (circle one)
extreme major moderate minor
Risk rating (use Risk Priority Chart below)
a b c d e
Risk priority chart
Possible control options
 Provide appropriate training
 Take safety measures
 Use good quality products
 Try to make technology according to reduce the emission level.
Preferred control options (and why)
Likelihood
Consequences
E Insignificant
D
Minor
C
Moderate
B
Major
A
Catastrophic
Almost certain Medium Medium High High Extreme
Likely Medium Medium Medium High Extreme
Possible Low Medium Medium High High
Unlikely Low Low Medium Medium High
Rare Low Low Medium Medium Medium

 Safety gears
 Periodic reviews
 Periodic medial camp
 Immediate work on the serious issues
Risk control
 Safety gear
 Medical check-ups
 Feedback to the management
 Periodic surveys and workshops
 Advanced technology used
 Seminar to the team
 Seminars to the senior members
Implementation Plan
Control option (refer to the hierarchy of control)
The control option that is most accurate in this situation is to provide good health check up
and periodic medical camps to deal with the issue as and when required. Working on the
feedbacks periodically and providing insurance to the employees along with medical benefits.
Associated activities
Workshops should be taken to understand the issues being faced by the workers in their own
words; moreover the same should be discussed with the people of higher management. They
should be given the training to perform from time to time in order to give them updated
technology and techniques to work upon. Time schedule should be made in order to work
upon the whole system and take proper feedback and work upon that feedback
Resource requirements
 Training material
 Medical team
 Management support

 Periodic feedback
 Review of the work.
 Expert team
 Employee participation
People/person responsible
 Human resource manager
 Senior management
 Reporting manager
 Medical team
 Finance team
 Training manager
 Supply chain manager
 Production manager

Proposed implementation date
The propped implementation date should be on 1st June'2018
Residual risk – list any residual risk following risk control
Even after taking all the protective measures there are always certain residual risks that come
along, they may be due to the fact that the industry is vulnerable to many potential risks and
associated things. Even after taking all the measures in toxic waste and gas management it is
found that some of the employees are still under the risk to have more exposure to the gases
as compared to others.
Residual risk – management and reporting
The risk management should be taken care of previously making certain policies and certain
measures to measure the risk level. This can be done by periodic checking of the resources
and then consecutively manage the resources and make refresher policies to do so. The
feedback should be immediately worked upon. The feedback should be taken to the senior
manager and they should provide full support to the affected employees through money,
insurance and all needed features.
Scheduled review date
The review date to review the above-mentioned policies should be taken at least after 1
month, thus the review should be on 1st July'2018.

Assessment 3
Case-1
1. Identify at least four different areas of safety training you believe the organisation in
question should have provided to the worker.
a) Choose two of the training areas you identified above
 Training related to the safety of the employees by letting them know the most
vulnerable risks involved.
 Training to the managers to check the potential points of risk and avoiding the
same in the system, this will help in assuming the process risks before even
they were expected to come (Reese, C.D., 2015).
b) Identify ways in which the training could be provided
 In the form of industrial training
 In the form of seminars to the senior members
 In the form of practical training.
 Using audio and video methods.
c) For one training area identify a commercially available course, identify a
training provider and the associated cost
 For industrial training the trainer should be the one from the senior
management thus they should know the minimum and maximum features
related to the system. They also know the major points to work upon. They
can introduce the latest technology in the system and also the estimated costs
associated with that.
2. For the second training, area identifies internal coaching or workplace learning
opportunities.
Internal coaching consists of audio and video file so that the same can be used to learn new
techniques and tools that will be helpful in making appropriate decisions and policies for
future references

3. What conclusions can be drawn in relation to the inadequacies of the existing risk
control measures within the organisation? You are required to identify at least four.
 They are not working on the feedback taken from previous incidents
 They have been avoiding the use of safety measures for a long time
 They do not put attention to workers health and safety
 They are more focused on cost-saving activities.
4. What procedures do you believe the organisation should have implemented to control
the risks that led to the incident? You are required to identify at least three. Use the
hierarchy of controls as a basis for your response.
 Protective safety measures should be taken
 Workers should be made aware of the risks involved
 Workers should not have been led to work in such conditions
5. What should incident and accident reporting functionality have been in place within
the organisation? Could analysis of the aggregate data from these reports potentially
have prevented this injury?
The previous incident could have helped in making better use of resources and then making
certain safety procedure that could have helped in saving the hand of the worker (Reese,
C.D., 2015).
6. Imagine you were a production worker at Conroys and were the only witness to this
incident. Using an incident report form from your workplace, complete an incident
report and hand this to your assessor.
As per the incident, it was observed that due to lack of protective measures in the industry the
worker was put into the danger more. The officials were not paying full attention to the
system and its techniques; this made them ignorant towards the potential risks into the system
(Gahan, et.al, 2014).

Case-2
1. Identify at least four different areas of safety training you believe the organisation in
question should have provided to the worker.
 Safety paperwork in the company before enrolling the employee
 Allowing the worker to work under heavy machinery
 Wearing proper gear to work under this
 Having enough team members to work in the mine
2. Choose two of the training areas you identified above:
 Doing proper paperwork
 Wearing safety measures
a) Identify ways in which the training could be provided
The training to wear safety gear is more important than anything else, this should
include audio and video files to do so.
b) For one training area identify a commercially available course, identify a training
provider and the associated cost
The training to wear safety gear is commercially available online by different
companies, they are just needed to be bought at around 200$ and explained to the
team.
c) For the second training, area identifies internal coaching or workplace learning
opportunities.
To work under heavy machinery it is required to work according to the plan and to
make sure that the worker is well equipped and well versed with all the potential risks.
3. What conclusions can be drawn in relation to the inadequacies of the existing risk
control measures within the organisation? You are required to identify at least four.
 Lack of safety measure
 Lack of communication to employees
 Careless attitude of the officials
 Lack of authenticated paper works

4. What procedures do you believe the organisation should have implemented to control
the risks that led to the incident? You are required to identify at least three. Use the
hierarchy of controls as a basis for your response.
 Make enough people work to avoid single man tragedy
 Emergency medical teams should also be there
 Pick up machinery should have been available
 Immediate response should be given
5. What should incident and accident reporting functionality have been in place within
the organisation? Could analysis of the aggregate data from these reports potentially
have prevented this injury?
 The emergency medical team should be there
 A team of senior management should be there to provide effective guidance
 Review and feedback team on a periodic basis
 Small groups to take care of incidents of each other should be there (Reese, C.D.,
2015).
6. Imagine you were a fellow miner at Perilya and were the only witness to this incident.
Using an incident report form from your workplace or one supplied by the assessor,
complete an incident report and hand this to your assessor. You may make up
information where required but ensure that complete the incident report in a realistic
manner.
Being a fellow mine it was noticed that there were no effective preventive measures taken to
deal with the emergency situations that have come up, there were not enough team present to
give any help. Moreover, the basic medical system was also not provided to the system. After
all, this that has happened earlier also, the senior management was not able to put attention to
it. There could have been protective measures taken earlier also that would have helped in
avoiding the current incident (Gahan, et.al, 2014).

Assessment 4
Safety Consultation Strategy Planner
Student Name: XYZ Date of planning: 26/05/2018
Establishing consultative and participative arrangements
 How will the importance of effective consultation and participative arrangements be
communicated within your work team? What will your message say, and how will your
message be shared?
The message to share the safety measures should be shared by the means of mails, brochures,
pamphlets; there can be certain measures to communicate the information to them by taking
seminars and workshops. These workshops should be according to the desired course content
and must contain all the desired information required by the employees before they start
working into the system. They should also be trained about the various safety measures they
must take while working.
 What procedures and guidelines should be in place to ensure effective consultation and
participation within your team? Identify at least three, one of which must be around the
administration and minuting of consultative team meetings.
The important guidelines that should be given to the team to make them work efficiently are-
 Wearing proper gear before working for any technical and heavy duty machinery.
 To have all the security checks and paperwork get completely done before signing for
any new process and then adhering to the policies accordingly.
 The management must make sure that the employees are trained enough to work for
the system and have been given proper industrial training to work before doing the
work.
 Define the expectation of the consultation team in relation to the way in which they
should deal with safety issues raised. What action should they take? What processes
should they follow?
The safety team expect the industry to follow head to toe safety process physically and on
paper. in order to deal with the issues, they discuss the issues with the higher officials and

make a process to be followed by all from the beginning of the work and then they need to
apply the same into the system. They should make a process to penalize the seniors who do
not follow the process, moreover, they should also make sure that the team members who are
not following the process are penalized and everyone should be given a memo for the same
and even still they are not agreeing, they should be punished legally and strictly.
Team information need identification
 Use this space to identify the safety information your team members need. This must
include:
– information on relevant provision of the WHS Act, along with relevant codes of
practice
– information on workplace policies and procedures relevant to safe work performance
The basic information that every employee needs to know are as follows-
 The legal aspects of the WHS Act
 The penalizing policy of the system
 All the policies written in the agreement of the company
 All the responsible officials involved in the system
 All the factors that involved monetary benefits and legal benefits like insurance
and the help that will be provided to the employee if the employee comes into
any unforeseen condition
Information needed
Regularity/frequency of
information updates
Suitable formats for
information provision
(memo, policy, training,
online etc)
Health care policy renewal Every month Legally signed document

Employee safety standard sheet Every week In the form of excel sheet
employee wise
Instrument safety and
functionality Every 2months
Proper agreed memo signed by
all the designate officials
responsible
Safety gear testing Every week
In the form of properly
designed format designed by
the management and the team
responsible for manufacturing
Maintain the air toxicity Every day
In a pre-designed standard
format provided by the health
ministry, duly signed by the
officer in charge.
Basic hygiene Every day
In a pre-made format to the
assigned official to regularly
check the standard of hygiene
in the system and making sure
all the factors are being
covered and taken care of
effectively.

Assessment 5
Part A
Question of study Resolution measures are taken
The importance of complying with WHS
legislation, codes of practice
To ensure the safety and security of the
employees and to provide the benefits for
future and security for family members also.
Present findings from risk assessment
including:
– Levels of risk
– recommended risk control measures,
– residual risk
– implementation plan and
– review arrangements
 There is the high level of risks at
every point in the industry.
 Proper safety measures including
safety gear to the worker as well as to
the machinery are mandatory.
 Low-quality gear and not much
importance to the security techniques
will affect the production eventually
 Apply proper plan written and
discusses with the senior officials
 Periodic review and feedback should
be taken to improve the work.
Consult with team members on risk
assessment, risk control measures and
implementation plan
This will provide proper guidelines to the
new policy that will eventually provide better
work environment to the workers
Facilitate participation of the work team
during the consultation process
All the senior management and employees
who work in the industry are taken into
consideration during the research.
Explains and clarifies information as
All the information has been clearly stated in
the table above to cover all the relevant

required issues and the measures to fight those issues
Demonstrate a formal decision-making
process relating to the risk assessment and
control consultation
The process should involve timely guidance
and feedback to the workers in order to
prepare them for future issues.
Take responsibility for reporting risk
control inadequacies
The responsibility lies with all the evaluation
members that should check that the issues
have been accurately noted and worked upon
effectively.
Use appropriate language and structure to
explain WHS information
The most effective and descriptive language
is used to explain the issues in the research
structure.

Part B
As per the discussion with the team regarding the WHS policies in the industries it was found
that the industries are lacking into taking the basic safety measures for their employees and
thus they are not having good employee role in their company. The lack of safety gear and
policies to the companies gives a negative feedback about the company. Thus it is
recommended to make policies as discussed with the team to make sure they cover worker's
safety and security in proper form. This will help in making sure that the companies are
concerned about their employees and are adhering to the legislative policies of the
government (Gahan, et.al, 2014)

References
 Dwomoh, G., Owusu, E.E. and Addo, M., 2013. Impact of occupational health and
safety policies on employees' performance in Ghana's timber industry: Evidence from
Lumber and Logs Limited. International Journal of Education and Research, 1(12),
pp.1-14
 Floyd, A., & Lawson, G., & Shalloe, S., & Eastgate, R. & D’Cruz, M., 2013. The
design and implementation of knowledge management systems and e-learning for
improved occupational health and safety in small to medium-sized enterprises. Safety
science, 60, pp.69-76.
 Gahan, P., Sievewright, B. and Evans, P., 2014. Workplace health and safety,
business productivity and sustainability. A Report Prepared for Safe Work Australia.
Centre for Workplace Leadership.
 Jilcha, K. and Kitaw, D., 2016. A LITERATURE REVIEW ON GLOBAL
OCCUPATIONAL SAFETY AND HEALTH PRACTICE & ACCIDENTS
SEVERITY. International Journal for Quality Research, 10(2).
 Olutuase, S.O., 2014. A study of safety management in the Nigerian construction
industry.
 Puplampu, B.B. and Quartey, S.H., 2012. Key issues on occupational health and
safety practices in Ghana: A review. International journal of business and social
science, 3(19).
 Reese, C.D., 2015. Occupational health and safety management: a practical
approach. CRC Press
 Zanko, M. and Dawson, P., 2012. Occupational health and safety management in
organizations: A review. International Journal of Management Reviews, 14(3),
pp.328-344.