BSBWHS401 Implement and Monitor WHS Policies at Bridge College

This assignment solution for BSBWHS401 focuses on implementing and monitoring WHS policies, procedures, and programs within a workplace setting. It addresses key areas such as providing information about WHS, implementing participation arrangements, delivering WHS training, identifying hazards, assessing risks, maintaining WHS records, and monitoring organizational procedures. The assignment includes practical tasks such as consulting with work groups, conducting hazard research, developing training session plans, creating skills matrices, preparing incident reports, organizing safety action meetings, and writing reports on risk identification and control measures. The solution also references relevant legislation, organizational policies, and procedures, emphasizing the importance of consultation and continuous improvement in maintaining a safe work environment. The scenario involves addressing hazards related to loose power cables in an office environment, demonstrating the application of WHS principles to real-world situations.

Assessment
WHS Policies and Procedures
BSBWHS401 Implement and monitor WHS policies, procedures
and programs to meet legislative requirements

Module overview
Module Title: Monitor Workplace Safety
Module Description: This module consists of the outcomes needed to contribute to the
systematic approach the managing WHS, in order to ensure is safe and without risk, as far as
possible
Moduleoutcome
By the end of this module you will have the deeded skills and knowledge to monitor workplace safety,
as well as to implement and monitor workplace safety procedures and programs
Scenario
You are employed as a team leader of a group of five administration staff. A rapid growth in
the organisation has seen many new computers installed in the office. With so many
computers around the office, power extension cables occasionally become loose and end up
lying on the floor of the hallway.
In the past three months, a number of your employees have had near-misses where they
have almost tripped on a loose cable. To make matters worse, just this morning you
witnessed your senior administrator Rosie Thompson trip on a cable and sprain her wrist on
impact with the floor. As team leader, you immediately gave Rosie some ice and a bandage
and took her to see the local doctor.
NOTE: Only use this scenario if you are not currently working in a workplace where you can
apply the exercises in this module.
WHS policies and procedures
Modified © 2015 Innovation and Business Industry Skills Council Ltd, Version 2.1, 2017
Issue date: 11 September 2017
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Student activities
When Lesson Student activity Outcome
Week 1 Provide
information about
WHS policies and
procedures
Provide information about
the organisation’s WHS
policies, procedures and
programs, and ensure it is
readily accessible to the
work team
Research
A written report
Week 2 Implement and
monitor
participation
arrangements for
managing WHS
Communicate and apply
consultation processes with
effective consultation
mechanisms for managing
health and safety risks in the
workplace
A WHS training
session plan
Week 3 Organisational
procedures for
providing WHS
training
Provide workplace learning
opportunities and coaching and
mentoring assistance to
facilitate team and individual
achievement of identified WHS
training needs
A procedure and
skills matrix
A mentoring
session
Week 4 Procedures and
legal
requirements for
identifying
hazards and
assessing and
controlling risks
Identify and report on hazards
in work area according to WHS
policies and procedures and
WHS legislative and regulatory
requirements
An incident report
A safety inspection
Week 5 Maintaining WHS
records for the
team
Accurately complete and
maintain WHS records of
incidents of occupational injury
and disease in work area
requirements
Organising a Safety
Action Meeting
Week 6 Monitor
organisational
procedures for
maintaining WHS
records for the
team
Use data from work area
records to identify hazards and
monitor risk control procedures
in work area
A written report
summarizing what
has been learned in
this module
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Issue date: 11 September 2017
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Lesson 1: Provide information about WHS policies and procedures
A workplace is a place where people practise their occupations (or crafts
professions, trades). A hazard is a source of potential harm or any situation that
has the potential to cause, or lead to, harm. This can be harm to people or
property damage. So a workplace hazard would be any situation that has the
potential to cause harm in a place where people practise their occupation. The
same principle applies to learning and/or assessment environments.
Each environment has its own types of hazards; no environment is hazard free.
Elimination of hazards in a learning environment is the aim but it is more likely
that strategies will be put in place to control the effect of the hazard (that is,
minimise the risk).
Student activity: Task 1
Identify a work group in your organisation or use the simulated work
group in your scenario.
1. Consult with a work group to identify a hazard.
2. Conduct research into the hazard through consultation.
3. Identify relevant legislation and organisational policies and procedures that
may apply to the hazard and its treatment.
4. Write a report on the hazard, including:
a. description
b. causes
WHS policies and procedures
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Issue date: 11 September 2017
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c. effects
d. control methods (use the hazard control hierarchy)
e. organisational procedures, where relevant
f. the importance of consultation in identifying and treating hazards in
the workplace
g. results of consultation with other members of the organisation, WHS
consultants, etc.
h. an explanation of the relevant provisions of identified relevant
legislation (such as the Work Health Safety Act), regulations, or codes
which may apply to the hazard
i. how you plan to follow up to consult again on hazard and treatment
j. a description of where work group members can access information
about the hazard.
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Lesson 2: Implement and monitor participation arrangements for
managing WHS
Consultation will be the key to fulfilling your WHS responsibilities as an
employee. You will need to consult with others throughout the process, not just
at the start.
Consultation is an important part of the WHS legislation in every state and
territory. This is based on the concept that those who are exposed to the risk are
often not those who make the decisions about wHS. Also, those who are
exposed to the risk are often the best source of information when identifying
hazards, assessing the risk and identifying what will work when implementing
controls.
Student activity: Task 2
Choose an organisation’s standard operating procedure. Identify a
(simulated or real) work group to train on the safe performance of the
procedure.
1. Consultwith the work group and determine training needs on the procedure.
a. You should rate the level of skill for each group member on a Skills Matrix
(Appendix 1).
b. To determine how competent a person is, simply ask them to perform
the procedure or recite how it can be done.
2. Write a plan for a training sessionon the safe completion of the procedure.
(Appendix 2)
3. List the costs that might be involved.
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Issue date: 11 September 2017
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Lesson 3:Organisational procedures for providing WHS training
Once you have assessed your team members’ understanding of WHS information and
identified their needs, you can determine a method for imparting the appropriate information.
Some approaches you could use include the following:
o Organisation an induction—your organisation may have a standard induction
program for new learners, including apprentices and trainees. These sessions should
always include a health and safety component.
o Tailored induction—in addition, or as an alternative to an organisation induction, you
could conduct your own session specific to the needs of your learning or practice
environment. This way, learners will be aware of the hazards specific to their
environment.
o Policy and procedure manuals—learners should be made familiar with these
documents, especially so that they can avoid risks and know what action to take
should an accident or injury occur.
o Quizzes or games—whilst it’s a serious topic, WHS can be made to be fun. This is
often a good tactic to help you monitor learners and ensure their knowledge is
current and relevant.
o Open discussion—group discussion can encourage a better understanding and help
re-affirm existing knowledge.
o Debriefing—if an accident or injury does occur, analysis of the situation, reactions
and possible preventative actions can enhance the learners’ understanding of WHS
issues in their specific environment.
Student activity: Task 3
1. Develop a procedure and skills matrix.
2. Prepare a five- to ten-minute follow-up coaching or mentoring session.
(Appendix 3)
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Lesson 4: Procedures and legal requirements for identifying
hazards and assessing and controlling risks
Your workplace should already have a checklist for workplace visits as part of checking the
environment. There may also be a workplace inspection checklist designed for hazard
identification. This will be of assistance,
You should have a checklist available when you conduct your workplace visit. Such a
checklist is useful to:
• direct attention to where it is most needed
• ensure that you do not miss vital questions or items
• save time
• provide a record as a basis for developing the risk control plan
• provide evidence towards meeting your duty of care.
Note that, if not already available, you may need to develop your own checklist that
addresses the WHS ‘system’ questions that you would ask in a meeting, as well as the
things you should look at in the workplace.
Student activity: Task 4
Review the scenario provided on page 2.
1. Complete an Incident Report for the hazard that is involved in the
scenario (Appendix 4).
2. Add Rose’s incident from the scenario to the data sheet and translate that
data into a graph (Appendix 5).
3. Conduct a safety inspection of your work area with regards to that
hazard (Appendix 6).
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Lesson 5: Maintaining WHS records for the team
It is the role of the training organisation to make sure that all records are kept in accordance
with the legislation (in addition to standard workplace reporting). If it is aoffence not to keep
these records, and the orgnisation may need to be involved in the investigation.
Student activity: Task 5
Organise a safety action meeting (SAM) with your work safety team.
1. Write how you would, before the meeting,:
a. consult on analysis of the hazard and possible treatment
b. consider the costs of control measures for the hazard.
2. Use the hazard control hierarchy to recommend and/or demonstrate a
practicable treatment. Write minutes of the meeting using the SAM form
(Appendix 7)
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Issue date: 11 September 2017
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Lesson 6: Monitor organisational procedures for maintaining WHS
records for the team
Having all of these processes in place is of no use to an organisation if they are not
maintaining records uniformly and correctly. This is especially the case when there is more
than one person working in the same department looking after WHS records.
The only way to ensure such measures are being applied across-the-board is to monitor and
supervise the process
Student activity: Task 6
1. Write a one- to two-page report for your Health and Safety
representative
Ensure that you:
a. describe what you did to identify, analyse and consult on the risk;
b. refer to WHS policies and procedures and relevant legislation and
c. describe future monitoring activities to ensure implementation of risk
control measures, including hazard controls
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Issue date: 11 September 2017
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Appendix 1: Skills matrix
Standard Operating Procedure
Employee
Interns Temporary
employees
Team
Supervisors
Managers
Maintaining occupational safety of
self and the co workers
Maintaining the hygiene at the
workplace
Evaluation of the identification of
the hazard and the reporting of the
procedure for the effectiveness and
the address of the deficiencies for
the appropriate persons
Implementation of the emergency
procedures
Legend:
Untrained Employee has no training
Student Employee cannot perform task independently
Practitioner Employee can perform task independently with supervision
WHS policies and procedures
Modified © 2015 Innovation and Business Industry Skills Council Ltd, Version 2.1, 2017
Issue date: 11 September 2017
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