University WHS Policy and Training Program Assessment

This report presents an assessment of an organization's Workplace Health and Safety (WHS) policies, procedures, and programs, aligning with legislative requirements. It begins by outlining a structured training plan, employing either a coaching or mentoring approach to address identified training needs, such as risk assessment and risk prevention. The plan includes training goals, timeframe, legislative underpinning, stakeholders, coaching principles, and adult learning principles. The report then details a WHS incident investigation, including the injured person's information, incident details, witness information, nature and cause of injury, treatment, and actions taken to prevent recurrence. The assessment also covers risk assessment, likelihood of recurrence, severity of outcome, and the level of risk associated with the incident. Additionally, it includes a mentoring agreement that outlines the support provided to employees. The report underscores the importance of thorough training, proper documentation, and proactive measures to ensure a safe and healthy work environment.

Running head: ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
Name of the Student
Name of the University
Author Note

1ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
Task 1
Training needs
The training needs in W-supermarkets limited is in regards to making the workers
understand more about the needs for safety in the supermarkets. It is important that the workers
are trained effectively on the various safety issues that can arise out of scenarios present at the
supermarkets. W-supermarkets Limited’s supermarkets cover large areas that are divided into
various sections for the convenience of the customers. Some of the important areas to focus
while evaluating the training needs are fire safety, general security, flooding, weather related
scenarios and other important safety situations that can arise in the stores. The workers need to
be made aware as they can face safety and security situations that need to be addressed
effectively. In essence the large markets are susceptible to be affected by dangerous situations. In
order to avoid complications and factors that may lead to further dangerous situations there is
significant need for effective training.
Training Plan Outline
Training Program Outline Appendix 1
Training Name: The risk factor training
Timeframe: 3 months
Training Type: Risk assessment, risk management and risk prevention
Training Goals:
1. Providing knowledge of the risk issues to the employees
2. Making employees understand about the various factors that can lead to accidents

2ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
3. Helping employees to gain knowledge about tackling the challenges related to the various
risk issues and risk prevention
Underpinning legislation and workplace policy:
 Work health and safety act 20121
 Work Health and Safety Regulations 2012
Stakeholders consulted and/or data and information reviewed:
 The health and safety authority of the city
 The management teams
 The employees
 The outlet maintenance staffs
 The customers
 Building authority in case supermarket is located at a rented floor
 The HR management teams of the company
List coaching and mentoring principles (to be incorporated in the training):
 Ethical coaching framework for mentoring practices
 Creation of trust between the mentor and trainees
 Creation of reflective understanding of the issues among the trainees
 Helping the trainees identify the various goals related to the training process
 Usage of supporting equipment to help the trainees identify the scenarios better
 Seeking advice and assistance as and when required by the mentors
1 "Work Health And Safety (OHS) Acts, Regulations And Codes Of Practice". 2019. Business.Gov.Au.
https://www.business.gov.au/risk-management/health-and-safety/whs-oh-and-s-acts-regulations-and-codes-of-
practice.

3ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
List adult learning principles (to be incorporated in the training):
 Making adults understand why some of the things are important for the training
 Helping the adults to learn through experiences
 Finding the right time to help the employees understand more about the risk management
process
 Creating a positive process to help the employees learn about the risks that are identified
 Encouraging the employees to develop deeper understanding of risk management and the
risk management process
 Only providing risk scenarios that are relevant to the given workplace
Participants (job title/s):
 Risk trainer
 Risk prevention mentor
 Risk handling mentor
 Safety and security mentor
Where will the coaching or mentoring training take place (e.g. on-the-job or off-the-job)
Some of the training that would take place would be on the job. Many of the safety control
training that would be provided would be off the job training. Hence, depending upon the
relevance and importance of any given training within the organizational framework either of the
two areas of training would be selected. The training would take place inside training rooms and
outside in the open premises.
Training content:
 Special training facilities would be provided in regard to security issues that can arise in
the organization

4ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
 Important risk assessment and risk prevention information would be provided to the
employees
 Important security information would be provided to the people for understanding
security information.
Time / Duration Section
Goals/Results
Description Equipment and
Materials
Comments
1 week Providing
Security
information
The trainees would
be made to
understand about
the security
oriented elements
in the organization
premises.
Training room,
white board,
projectors
The security aspects
of the buildings would
be communicated to
the trainees
3 weeks Safety
information
provision
The participants
learns about the
safety rules and
regulations.
Training room,
white boards
The safety regulations
are communicated to
the trainees.
3 weeks Risk
assessment
and
prevention
training
Trainees learn
about the various
risks that can affect
the building.
Trainees learn
about how risk
White boards,
safety situations
emulators, charts
and diagrams
The trainees learn
about the various
safety situations that
can arise and learn to
assess the safety
aspects.

5ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
factors can be
effectively
assessed.
3 weeks Risk
prevention
and combat
training
Trainees learn how
to combat the risk
oriented situations.
The prevention
mechanisms are
understood by the
trainees.
Safety
equipment
emulators,
projectors, white
boards.
This is important as
trainees need to
understand how
certain risk situations
can be prevented or
combatted.
Cost of training participant/s:
The cost of training would be AUD 75,000.
Reporting mechanisms
The mentors have to create data charts for the progress of the training that they would
need to provide to the HR head and their respective managers.
Mentoring Agreement
This is to inform that the organization would provide support to the employees in field of
risk management and risk prevention. The W-market would require sincere cooperation from the
employees and all major stakeholders. The mentoring process would commence from the next
month and continue for a maximum of three months.

6ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
Task 2
1. Details of the injured person
Name: Mary
Address: to be filled by the student
Phone: (H) to be filled by the student
Sex: Female
Experience in the Job: 3 years’ service permanent employee
Date of birth: to be filled by the student
Position: Worker
Start time:_____________________________________________
Work arrangement: Casual Full-time Part-time Other
2. DETAILS OF INCIDENT
Date:______________________ Time: _____________________________ Location:___ABC
Meat company
Cityville_______________________________________________________________________
_______ Describe what happened and how: ____Mary was al line process worker and got
injured while on duty when she was lifting
boxes_________________________________________________________
______________________________________________________________________________
___________

7ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
______________________________________________________________________________
___________
3. DETAILS OF WITNESSES Name:
________________________________________________ Phone: (H) ___________ (W)
_________ Address:
______________________________________________________________________________
___
4. DETAILS OF INJURY Nature of injury (eg burn, cut, sprain)
_________________________________________Back injury___________________ Cause of
injury (eg fall, grabbed by person)___________injury while lifting
boxes____________________________________________ Location on body (eg back, left
forearm) ________________Back_________________________________________ Agency
(eg lounge chair, another person, hot water)____________Conveyer
line____________________________________
5. TREATMENT ADMINISTERED First Aid given Yes No First Aider name:
_________________________________Dr Rosanne
Smith__________________________________________ Treatment:
______________________________________________________________________________
__ Referred to: ________Downtown Public
Hospital_______________________________________________________________________
6. DID THE INJURED PERSON STOP WORK? Yes No If yes, state date:
__________________________yes_________ Time: __________________ Outcome: Treated

8ASSESSMENT 2: ORGANIZATIONAL WHS POLICY
by doctor Hospitalised Workers compensation claim Returned to normal work Alternative duties
Rehabilitation: AUD 2600
7. INCIDENT INVESTIGATION (comments to include causal factors): Investigated by the
company insurer
8. RISK ASSESSMENT Likelihood of recurrence:
__________________________High____________________________________________
Severity of outcome:
_____________Moderate_________________________________________________________
___ Level of risk: High
9. ACTIONS TO PREVENT RECURRENCE Action By whom By when Date completed: The
company would check the weight of the boxes in the conveyor line.
10. ACTIONS COMPLETED Signed (Manager):________________to be filled by the
student_______________________________ Title: Date: Feedback to person involved Date