BSBPMG530 Manage Project Scope: Detailed Workbook Activity Answers

This document presents a comprehensive solution for the BSBPMG530 Manage Project Scope assessment, featuring detailed answers to workbook activities and an analysis of the Hungry Koala case study. It includes procedures for project authorization, resource allocation, and governance arrangements. The report covers key aspects of project scope management, such as objective development, communication strategies, and stakeholder engagement. Furthermore, it addresses change control policies and procedures, critical success factors, and budget estimations. The document also includes a competency record and assessment feedback, providing a complete guide for learners and assessors. Desklib offers a platform where students can access this and many other solved assignments to aid in their studies.

BSBPMG530
Manage project scope
Assessor Workbook

Table of Contents
Instructions to Assessor.........................................................................................................................2
Prior to conducting the assessment..............................................................................................2
Conducting the assessment...........................................................................................................4
After the assessment.....................................................................................................................4
Credit transfer and recognition of prior learning...........................................................................4
Learner Workbook Activity answers......................................................................................................8
Activity 1A......................................................................................................................................8
Assessor’s feedback for ACTIVITY: 1A..........................................................................................12
Activity 2A....................................................................................................................................14
Assessor’s feedback for ACTIVITY: 2A..........................................................................................18
Activity 2B....................................................................................................................................20
Assessor’s feedback for ACTIVITY: 2B..........................................................................................22
Activity 3A....................................................................................................................................23
Assessor’s feedback for ACTIVITY: 3A..........................................................................................26
Activity 3B....................................................................................................................................27
Assessor’s feedback for ACTIVITY: 3B..........................................................................................29
Activity 3C....................................................................................................................................30
Assessor’s feedback for ACTIVITY: 3C..........................................................................................31
Summative Assessments answer guide...........................................................................................32
Section A: Skills Activity...............................................................................................................32
Section B: Knowledge Activity (Q & A).........................................................................................33
Section C: Performance Activity...................................................................................................35
Assessor’s feedback for Section C: Performance Activity............................................................38
Competency record to be completed by assessor.......................................................................40

Instructions to Learner
Assessment instructions
Overview
Prior to commencing the assessments, your trainer/assessor will explain each assessment task and the
terms and conditions relating to the submission of your assessment task. Please consult with your
trainer/assessor if you are unsure of any questions. It is important that you understand and adhere to
the terms and conditions, and address fully each assessment task.
Written work
Assessment tasks are used to measure your understanding and underpinning skills and knowledge of
the overall unit of competency. When undertaking any written assessment tasks, please ensure that
you address the following criteria:
 Address each question including any sub-points
 Demonstrate that you have researched the topic thoroughly
 Cover the topic in a logical, structured manner
 Your assessment tasks are well presented, well referenced and word processed
Active participation
It is a condition of enrolment that you actively participate in your studies. Active participation is
completing all the assessment tasks on time.
Plagiarism
Plagiarism is taking and using someone else's thoughts, writings or inventions and representing them
as your own. Plagiarism is a serious act and may result in a learner’s exclusion from a course. When
you have any doubts about including the work of other authors in your assessment, please consult
your trainer/assessor. The following list outlines some of the activities for which a learner can be
accused of plagiarism:
 Presenting any work by another individual as one's own unintentionally
 Handing in assessments markedly similar to or copied from another learner
 Presenting the work of another individual or group as their own work
 Handing in assessments without the adequate acknowledgement of sources used, including
assessments taken totally or in part from the internet.
If it is identified that you have plagiarised within your assessment, then a meeting will be organised to
discuss this with you, and further action may be taken accordingly.

Collusion
Collusion is the presentation by a learner of anproject as their own that is, in fact, the result in whole
or in part of unauthorised collaboration with another person or persons. Collusion involves the
cooperation of two or more learners in plagiarism or other forms of academic misconduct and, as
such, both parties are subject to disciplinary action.
Competency outcome
There are two outcomes of assessments: S = Satisfactory and NS = Not Satisfactory (requires more
training and experience).
Once the learner has completed all the assessments for this unit of competency, the learner will be
awarded “Competent” (C) or “Not Competent” (NC) for the relevant unit of competency.
Confidentiality
The college will treat anything, including information about your job, workplace, employer, with
strict confidence, in accordance with the law. However, you are responsible for ensuring that you do
not provide us with anything regarding any third party including your employer, colleagues and
others, that they do not consent to the disclosure of. While we may ask you to provide information or
details about aspects of your employer and workplace, you are responsible for obtaining necessary
consents and ensuring that privacy rights and confidentiality obligations are not breached by you in
supplying us with such information.

Assessment appeals process
If you feel that you have been unfairly treated during your assessment, and you are not happy with
your assessment and/or the outcome as a result of that treatment, you have the right to lodge an
appeal. You must first discuss the issue with your trainer/assessor. If you would like to proceed
further with the request after discussions with your trainer/assessor, you need to lodge your appeal via
the complaint and appeal form which is available on the college website.
Recognised prior learning
Learners will be able to have their previous experience or expertise recognised on request.
Special needs
Learners with special needs should notify their trainer/assessor to request any required adjustments as
soon as possible. This will enable the trainer/assessor to address the identified needs immediately .

Assessment requirements
Assessment can be:
 Direct observation
 Product-based methods e.g. reports, role plays, work samples
 Portfolios – annotated and validated
 Questioning.
The assessment activities in this workbook assess aspects of all the elements, performance criteria,
skills and knowledge and performance requirements of the unit of competency.
To demonstrate competence in this unit, you must undertake all activities in this workbook and have
them deemed satisfactory by the assessor. Once you have demonstrated the required level of
performance, you will be deemed competent in this unit.
As part of the assessment process, all learners must abide by any relevant assessment policies as
provided during induction.

Candidate Details
Assessment – BSBPMG530 - Manage project scope
Please complete the following activities and hand in to your trainer/assessor for marking. This forms
part of your assessment for BSBPMG530 - Manage project scope.
Name: _____________________________________________________________
Learner ID: ______________________________________________________________
Email: _____________________________________________________________
Declaration
I declare that no part of this assessment has been copied from another person’s work with the
exception of where I have listed or referenced documents or work and that no part of this assessment
has been written for me by another person. I also understand the assessment instructions and
requirements and consent to being assessed.
Signed: ____________________________________________________________
Date: ____________________________________________________________
If activities have been completed as part of a small group or in pairs, details of the learners
involved should be provided below:
This activity workbook has been completed by the following persons and we acknowledge that it was
a fair team effort where everyone contributed equally to the work completed. We declare that no part
of this assessment has been copied from another person’s work with the exception of where we have
listed or referenced documents or work and that no part of this assessment has been written for us by
another person.
Learner 1: ____________________________________________________________
Signed: ____________________________________________________________
Learner 2: ____________________________________________________________
Signed: ____________________________________________________________
Learner 3: ____________________________________________________________
Signed: ____________________________________________________________

Case Study A: Hungry Koala
Hungry Koala is a sharing economic company which aims to provide the fastest food delivering
door-to-door in Australia. As it just has been established since last three months, the company is
expecting to continue to expand the reach of mobile application improvement for both customers
and riders. Therefore, the company has set up a project to be succeed its goal as followed.
Project Sponsor
Project Name Enhancing and implementing the quality of Mobile Application
Project Manager
A. Project Scope:
I. Enhancing a new mobile application for Hungry Koala
II. Providing a training to Hungry Koala’s employees, riders, and relevant parties regarding the
usage of the application.
B. Expected Outcome:
I. The mobile application will quickly connect nearby restaurants for customers
II. Enhance communication efficiency between Hungry Koala employees and riders when the
riders encounter any unexpected events during their rides.
III. Reduce communication costs
IV. Prevent miscommunication
V. Increase high standard and customer satisfaction
VI. Boost company’s gross profit and revenue
C. Strategic Alignments:
I. Hungry Koala aims to reduce and save its long-term operational costs
II. Enhancing on the competitive advantage over its competitors in Australia
III. Improve customer experience
D. Schedule/Timeline
Planning Commence: Date to complete Project:
Date to deliver: Delivery Complete:
E. Key Milestones
Task Duration Start Date Complete
Date
Predecessors
project planning
project scope planning
stakeholder identification 2
stakeholder training and procurement
of required equipment
3

project implementation
application development 4
testing of output 6
finalization and effecting identified
issues
7
Summary #2 Complete 8
project review, evaluation and closing
review of the project process 9
correction and amendment
project closure and handover
F. Estimated Budget
Task/Activity Estimated budget
The total of budgetary cost of planning all the project activities (the
planning phase expenses)
$ 10,000
Total expenses to be incurred for the Capital purchase (delivery) $ 25,000
Operational expenditure (all planned expenses to be incurred during
execution) (delivery)
$ 35,000
Contingency (all unplanned shortcomings during project execution) 20% $ 10,000
Total $ 80,000
G. Critical Success Factors
I. close monitoring of all the project activities
II. flexibility to change (effective change management)
III. effective communication skills
IV. close stakeholders’ engagement
H. Change Control Policies and Procedures
The purpose of this change management procedure is to manage change requests so that approved
changes will becontrolled, ensuring the project remains on schedule, within budget and provides the
agreed deliverables.The primary objectives of change management are to
 manage each change request from initiation through to closure
 process change requests based upon direction from the appropriate authority
 communicate the impact of changes to appropriate personnel

 allow slight changes to be managed with a minimum of overhead.
Policy
The use of the formal change management procedure will be required when any changes are
appeared which impact previously reviewed, approved, and published project deliverables. The
documentation and tracking of all change requests will be managed using the defined procedure and
facilitated using the change management log.
A multi-tiered approach will be used to approve change requests
 The Project Manager will make decisions to analyse and decisions to proceed with changes if
the changes do not impact scope, budget or schedule or result in an increase in risk for the
project.
 Changes which do impact scope, budget or schedule will be forwarded to the Project
Sponsor (Hungry Koala) for review and decision.
 Where the [functional owner] has the resources to absorb the impact of the change, the
Project Sponsor will make the final decision, based upon the information provided by the
Project Manager. The Project Sponsor, the [advisor], and [advisor] will discuss requests that
may result in a significant change in scope, schedule, and budget, for example, the impact of
the change cannot be covered by [functional owner] resources. This group will advise the
project sponsor.
 The Project Sponsor (Hungry Koala) will make the final decision based upon the information
provided

Learner Workbook Activity
Activity1A
Objective PC 1.1 - To provide you with an opportunity to develop and confirm procedures
for project authorisation with an appropriate authority
PC 1.2 - To provide you with an opportunity to obtain authorisation to expend
resources
PC 1.3 - To provide you with an opportunity toconfirm project delegations and
authorities in project governance arrangements
Work in a small group of 3-4 people or as instructed by the trainer.
 One person will play a role as James who is a project manager.
 Others play roles of individual, or group who has the authority to make
decisions regarding the project.
 Make sure that you and your group members use both active and passive
listening to explain clearly to each other, use appropriate body language
where is required and collaborate to reach a joint understanding.
Discuss the following questions in your group andensure that you use your own
word to summarise in your individual workbook.
Question 1:
Develop procedures for a project authorisation of Hungry Koala.
Development of objectives is the first step and in this company needs to well
define the main purpose or outcomes that needs to be attain through the
project. After this, company needs to communicate the project objective along
with the process so that all employees can work accordingly. It has been seena
nd anaksyed that the Project authorisation is needed before a project even 'gets
off the ground'. Before a project can be initiated, its sponsor must have the
necessary authority to propose, fund and commit to it. The project sponsor is a
key stakeholder.
Question 2:
Identify at least three (3) relevant authoritiesfor this project.
 Project manager
 project authority
 project management officer
Question 3:
Identify three (3) factors why it is necessary for a project manager to seek and
obtain authorisation before proceeding each step in a project.
 By seeking and obtaining authority project manager will be able to meet

requirements of owner.
 This will help in reducing risk and issues at every step
 This will assist in attain desired goals and objectives
Question 4:
Analyse three (3) required resources in this project and discuss who can give an
authorisation to expend each resource.
The three required resources in the project along with the people who can give an
authorisation to expend each resource is mention below –
 Labour – Human resource manager of the project
 Technology – Project manager and technical expert
 Finance – Finance department of respective company can give
authorisation
Question5:
Explain the stages to confirm project delegations for a case of Hungry Koala
project?
In the case of Hungry Koala project of Enhancing and implementing the quality of
Mobile Application. There are different stages that needs to be confirm project
delegation and it is important for company to successfully and effectively complete
these stages.
 Project scope planning – In this respective company will develop a proper
plan for correctly completing the project.
 Project implementation – Once plan is develop Hungry Koala project
activities needs to be correctly implemented according to the plan. This
will require actual implementation of the project.
 project review, evaluation and closing - This is the last step and in this
project activities needs to be reviewed and evaluated as this will help in
determining if project is correctly attaining objective or not. Once objective
is attain then closing of the project.
 Clarify what tasks should be delegated What has been on your list a long
time, what is causing you frustration or boredom
 Choose who to delegate the task to Consider who the best person is to do
this task.
 Confirm level of interest to enire and lead out the highly motivated
employees will usually be excited that they have been selected for a task,
and feel empowered by you asking them.
 Clearly define the task- Begin with the end in mind and clearly articulate
desired results.
 Clarify level of responsibility, authority, and accountability by clearly set
out these levels at the beginning of the process.
 Establish timeframes and completion date by Clearly agree upon a task
completion date and when certain phases of the task should be