BSBWHS415: Contribute to Implementing WHS Management Systems

This BSBWHS415 report provides a comprehensive overview of contributing to the implementation of Work Health and Safety (WHS) management systems. It covers essential elements like policy, planning, monitoring, and continuous improvement, while also addressing limitations and demonstrating commitment to workplace safety. The report details relevant policies and procedures, legislative frameworks, and safe working practices. Furthermore, it explores planning tools for executing WHS policies and the benefits of return-to-work and injury management processes. A return-to-work and injury management policy is included, outlining objectives, procedures, and eligibility criteria for a hypothetical company, XYZ, focusing on enabling workers to return to employment as early as possible after an injury or illness. The report concludes with a detailed procedure for handling workplace injuries and managing the return-to-work program.

BSBWHS415 Contribute to
implementing WHS
management systems
CONTENTS

ASSESSMENT – 1....................................................................................................................1
Question – 1............................................................................................................................1
Question – 2............................................................................................................................1
Question – 3............................................................................................................................2
Question – 4............................................................................................................................2
Question – 5............................................................................................................................2
Question – 6............................................................................................................................2
Question – 7............................................................................................................................2
Question – 8............................................................................................................................3
Question – 9............................................................................................................................3
Question – 10..........................................................................................................................3
Question – 11..........................................................................................................................3
Question – 12..........................................................................................................................3
Question – 13..........................................................................................................................3
Question – 14..........................................................................................................................3
Question – 15..........................................................................................................................4
Question – 16..........................................................................................................................4
Question – 17..........................................................................................................................4
Question – 18..........................................................................................................................4
Question – 19..........................................................................................................................5
ASSESSMENT – 2....................................................................................................................5
Part – 1....................................................................................................................................5
Part – 2....................................................................................................................................8
Part – 3....................................................................................................................................9
REFERENCES.........................................................................................................................10

ASSESSMENT – 1
Question – 1
Talking about the Work Health and Safety Management System (WHSMS), it is an
organized system for work health and safety management in the workplace which enables the
management to have a total system of protection. There are five important elements of this
management system and these are policy, planning and implementation, monitoring and
evaluation, auditing and actions for improvement.
Question – 2
 Policy – The is being referred as the most important element of Work Health and
Safety Management System which helps in development of health and safety policies
and values and beliefs of the management of the company towards offering protection
to the employees at the workplace. It generally focuses on what needs to be done and
also states the matter of principle.
 Planning and implementation – It involve establishment of the health and safety
management standards on the basis of the evaluation of the risk as well as the legal
requirements. The plans are then being implemented for attaining standards as well as
objectives.
 Monitoring and evaluation – This is the element which comprise measurement of the
progress with the plans and compliance with the standards being set. This
encompasses methods of monitoring as well as measuring the performance such as
safety sampling, safety survey, measuring the frequency of accidents, absenteeism
and ill-health information (National Work health and safety and worker’s
compensation authority, 2022).
 Actions for improvement – This is again being regarded as one of the most crucial
elements of Work Health and Safety Management System which focusses on
reviewing against objectives and standards and taking suitable actions. The outcomes
of the monitoring and evaluation are compared with the set objectives and targets and
actions are being planned for any deviations being found. It helps in determining the
areas of improvement.
 Continuous improvement – The work health as well as safety management system
also considers a continuous cycle, it requires to continuously progress as well as attain
better plus greater targets. The overall notion is not to remain static however to keep
on improving continuously.
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Question – 3
After reviewing the elements and principles of work health and safety management
system, it can be said that there are some limitations to the effectiveness of a WHSMS:
 Work health and safety management system is quite costly to execute, not only in the
contexts of training but also in sense of administrative side for identifying the
regulations and many other things.
 There are the issues of some existing non-compliance
 The cost of work health and safety programs are being supposed as low value added
in different areas of business.
Question – 4
These limitations of the work health and safety management system have an adverse
impact on the organization. Due to high cost involved in its implementation, it sometimes
negatively impacts the overall finance of the firm. Further, there might be issues related to
regulatory compliance. Additionally, there are different issues being associated with the
implementation element of the WHSMS and the most important among them is related with
legislations. Culture of the organization, teamwork, role of executive management and
structure of the firm are among the other issues associated with this element.
Question – 5
Commitment to providing the workplace safety can be demonstrated by the following ways:
 Crafting a safety mission statement
 Ensuring the compliance
 Going beyond the bare minimum (Return to work coordination: The basics you need
to know, 2022)
 Letting each and everyone know about the WHSM by putting posters or other tactics
 Evaluating worksite for potential hazard and eliminating them wherever possible
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Question – 6
Work and health and safety policies are traditionally endorsed, reviewed and adjusted
by the health and safety committee at a regular interval of time. Based on the review and
analysis by the human resource department and health and safety committee changes are
being done in the policies and this will potentially support in implementation of the WHS
policies as any issues can be resolved through the evaluation and policies can be updated
accordingly.
Question – 7
e) All of the above
Question – 8
e) All of the above
Question – 9
There are certain policies as well as procedures which might sit underneath the work
health as well safety policies for dealing with the execution of the work health and safety
management system and these are as follows:
 Implementation of the reporting system
 Training the employees on the ways of identifying as well as controlling hazards
 Conducting inspections (Safe work Australia, 2022)
 Collecting hazard control ideas, risk assessment
 Addressing as well as anticipating workplace emergencies
 Seeking input on the changes in the workplace
Question – 10
e) All of the above
Question – 11
Three important parts of the legislative framework available from the local, commonwealth
and state regulator are as follows:
 Pre-border as well as border monitoring, detection and control arrangements
 Principal responsibility for environmental management.
 Workplace health and safety
Question – 12
 Safety and safety communication awareness
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 Disseminating safety lessons being learned
 General principles of good management (National Work health and safety and
worker’s compensation authority., 2022)
Question – 13
e) When studying a process and difficulties have been recognized, for example from an
incident investigation or a change in legislation.
Question – 14
Safe working procedures includes different details regarding the purpose, scope,
description of the overall procedure, purpose, enclosure, forms and records and reference.
They are being referred as the internal document of the organization and are being utilized for
guiding and training work men for carrying out the hazardous task.
Question – 15
b) Procedure needs to be reviewed
Question – 16
 Generation of awareness and understanding between the workers on health and safety
standard, laws and policies
 Giving advice to the senior management on any issues concerning health and safety
 Conducting the functions of auditing and inspecting
 Monitoring effective audit throughout the business
 Execution of health and safety strategy developed by the health and safety manager as
per the type of business (Key Workers’ Compensation Information, Australia, 2022)
Question – 17
There are six headings or topics being included in a planning tool for executing the
work health and safety policy and these are as follows:
 References – This is being referred as the heading which includes the serial number of
the information and data being included in the template.
 Hazards and hazardous task – It is being referred as the topic wherein all the list of
the tasks or activities which involves some or the other forms of hazards are being
included.
 Examples – This is the third heading which includes the examples of some of the
common hazards that might take place at the workplace.
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 The current risk control – This is the fourth heading in the planning took for
implementation of the work health and safety policy. It reflects the current measures
and steps being taken by the health and safety manager in controlling the risk of
hazard and hazardous task (Reducing workplace harm. Improving outcomes for
injured workers, 2022).
 Risk rating – This is the fifth heading which includes the rating of the risks according
to current controls being implemented by the organization and manager.
 Planned risk controls – This is the last or the sixth heading which encompasses
planned controls for the determined risks. It includes reviewing, recording and
monitoring particular actions for allowing execution of these control.
Question – 18
a) Health and Safety Manager
Question – 19
There are different benefits of having return to work and injury management process and
these are as follows:
 Helps in increasing the social participating of the injured workers
 Retain the skills and knowledge of the injured workers
 Helps in building the morale as well as positive culture within the workplace through
reflecting that all the workers are being valued by the organization
 Helps in open communication and ensure that each and every one is up-to-date
 With the support of the injury management immediate treatment of work injury is
possible (Bayram, 2019)
 It also supports the injured employee to stay connected with the workplace
ASSESSMENT – 2
Part – 1
a). Return to work and injury management policy
Objectives – The main objective of development of the return-to-work policy of XYZ
company is to allow the workers to return to the employment at the earliest as possible
after any injury or any form illness. The company wish to speed up the recovery and
reduce the insurance cost. This policy is being applied to all the workers and will be
considered wherever it is suitable. XYZ company describes transitional work as
provisional adapted work projects within the physical abilities, skills and knowledge of the
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workers. Further, transitional positions will be made available to the injured workers for
minimizing or eliminating the time being lost.
Procedure – In the situation, if any worker is being injured at the workplace than he or she
is required to report the injury to the supervisor as soon as possible. The supervisor will
complete the online web-based from at the compensation policy page of HR site. In case, if
the injury will need any medical attention than the injured worker will be directed to XYZ
occupational health clinic. Further, in case the injuries will need immediate care after hours
than he or she will be directed to Adult Emergency Department (ED). If the media care is
needed away from the campus than the closest media provider will be contacted and for
serious injuries, 911 needs to be called for securing medical attention. Additionally, time
being spent on the medical visit because of compensable work-related injury is being
regarded as the work time.
In case of on-the-job accident – It is important that the injured workers must report his or
her injury immediately to the supervisor following the event. The supervisor then as soon
as possible report to the scene of accident for prompting medical attention for the worker.
Additionally, if the injury takes place outside the home department of the employees, the
supervisor on duty in that area is required to report to the scene immediately. Within 48
hours, it is necessary that the supervisor must complete the online form or "First Report of
Work Injury"
Lost time from work – If in case the worker is not able to return to the work due to injury
than the supervisor is accountable for notifying the Office of Risk and Insurance
Management. The worker can make use of accrued time off banks for supplementing
Workers' Compensation benefits up to their regular base salary. The time workers are away
from the work is being regarded as leave time and is also being covered by the policies of
Family and Medical Leave Act (FMLA) (Return to work coordination: The basics you
need to know. 2022)
Eligibility for Return-to-Work Program – For participating in the Return-to-Work
Program, the workers must be provisionally powerless because of medical restriction to
return to his or her duties due to work related injury. He or she must be in a regular term.
Employees who is temporary or under probation are not eligible for this policy. Further, the
workers who meet the eligibility needs for the Family and Medical Leave Act (FMLA)
might also elect to use FMLA leave instead of participating in Return-to-Work Program. In
case, if FMLA is not present than the workers might request Non-FMLA Medical Leave by
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Equal Opportunity, Affirmative Action and Disability Services Department (EAD).
Process for Return-to-Work Program – After the notification of the work-related injury,
it has been identified whether the worker is able to return to work or not. A Return-to-
Work Form is utilized by the health care provider for indicating and outlining particular
restrictions along with its time. If it is determined that the worker can return to work with
restrictions than the coordinator can help the home department with determining modified
duty as suitable.
Duration of Return-to-Work Program – The occupational health clinic of XYZ
company will periodically monitor the progress of the Injured worker and it can not exceed
90 calendar days starting upon the return to work of the employee.
Employees responsibilities – Reporting of accident and physical condition, releasing of
return-to-work form and job description
Employer responsibilities – Offering medical treatment, accident reporting,
acknowledgment to the worker, job offer letter and supervision.
Delegation of responsibility for implementation of policy – Workplace Health and
Safety Manager of the XYZ company.
Evaluation and review roles – Workplace WHS representative
Injury management policy
Policy statement – The XYZ company is committed to health, safety and wellness of its
workers and makes effort to provide healthy and safe working environment.
Reason for policy – The main purpose is to establish Injury Management expectations of
the firm.
Policy standards – At the time of any accident in the workplace than immediate
investigation will be done for identifying the root cause of the accident. The findings will
be forwarded to the clients and suitable documentation will be filed. Further, the company
will also support the worker in their return to work or stay at home program.
Injury management – Minor injury at the workplace will be treated with available first
aid kit and for major injury doctors will be called. In case of a lost time injury than such
kind of injuries are required to be reported to supervisor and an injury accident report from
is completed.
Treatment of injuries – Minor injury at the workplace will be treated with available first
aid kit and major injury will be treated with nearest doctor. Further, for serios or fatal
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injuries or accidents, the management of the company needs to be informed immediately.
Duties of supervisor – Making sure suitable supply of kinds of forms are present at all the
locations, for medical aid it is important to complete the form 7 that is Employer’s Report
of Injury or Occupational Disease, recording of all the details of the accident and
monitoring the condition of the injured workers.
Duties of employees – Immediately reporting of the incident to the supervisor, completion
of the form 6A that is Employee’s Report of Injury or Occupational Disease, recording of
all details in the first aid book, seeking attention of the first aid attendant and advise
Supervisor of the nature of treatment.
Record keeping needs – First aid book requirements which includes the name of the
injured worker, date and time of injury, how injury took place, name of any witness etc.
Part – 2
Plan to implement the Return to Work and Injury Management Policy
What we
need to do
Where we
are now
Actions for
filling the
gap
Priority Objectives
and targets
Who will
going to
do/Resources
According to
Workplace
health and
safety
(WHS), safe
working
environment
should be
provided
The XYZ
company has
not provided
safe
environment
and no proper
cleaning was
done as oil
patch was
found on the
floor of the
factory
Floors needs
to be cleaned
properly and
floor surfaces
must have
sufficient grip
to prevent
slipping
Critical
Changing the
floors within
2 months,
conducting
meetings for
facilitating
regular
cleaning of
floors of
factory
Health and
safety manager
and
housekeeping
department
Improvement
of slip
resistance of
existing
The existing
flooring of
the factory of
XYZ
It is important
to apply
adhesive
strips on all
Putting the
adhesive
strips on all
the flooring
Housekeeping
department
8

flooring as
per WHS
company
does not have
the features of
slip resistance
flooring
types. They
are quite
useful in slip
hazards such
as stairs,
ramps and
floors.
However,
they are wipe
out easily and
thus, it is a
temporary
solution
Major types on
ramps, floors
and stair
within 2 days.
Occupational
health and
safety acts
and
regulations
for risk of
falls, trips and
slips
The company
does not
abide by the
regulations
being
prescribed by
the
occupational
health and
safety acts
and thus,
there are
chances of
floor related
injury
Cleaning of
all spills
immediately,
mopping and
sweeping
floors on a
regular basis,
creation of
good
housekeeping
practices
(Floor and
ground
surfaces,
2022)
Major To abide by
the
regulations
and laws
being
prescribed by
the
occupational
health and
safety acts
and
regulations
and reducing
or eliminating
the risk of
floor related
injury
Health and
safety manager
and
housekeeping
department
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Part – 3
Covered in PowerPoint presentation
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REFERENCES
Online
Key Workers’ Compensation Information, Australia. 2022. [Online]. Available through:
<https://www.safeworkaustralia.gov.au/system/files/documents/1702/key-workers-
compensation-information-2014.pdf>.
National Work health and safety and worker’s compensation authority. 2022. [Online].
Available through: < comcare.gov.au>.
Safe work Australia. 2022. [Online]. Available through:
<https://www.safeworkaustralia.gov.au/>.
Reducing workplace harm. Improving outcomes for injured workers. 2022. [Online].
Available through: <https://www.worksafe.vic.gov.au/>.
Return to work coordination: The basics you need to know. 2022. [Online]. Available
through: <https://www.worksafe.vic.gov.au/resources/return-work-coordination-
basics-you-need-know>.
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